Importance of Effective Management Communication in Project Teams

This memo discusses the importance of effective communication within project teams and how it helps in delivering a project successfully. It emphasizes the need for transparent communication with stakeholders and prioritizing them based on their power, legitimacy, urgency, and proximity. The memo also highlights the basic skills required for a proper project communication plan and the role of feedback in ensuring its feasibility. The bibliography lists several peer-reviewed journals that discuss the topic in detail.

Running head: MANAGEMENT COMMUNICATION
Management Communication
Name of the Student
Name of the University
Author Note

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Management Communication
To:
From:
Date:
Introduction
Managing a project of any kind without proper communication is almost impossible to
achieve. In the following memo, there would be a representation of the effect of feasible
communication within project teams and why it is important in delivering a project with the help
of reviews done for several peer reviewed journals.
Communication in all forms must be made transparently within the project teams.
Especially, the concept of communication should be kept absolutely clear when it comes to the
people who would be directly or indirectly associated with the project and would be affected by
the outcomes of the project as well. These are the stakeholders of a project and can include both
the clients and the organization serving the clients. However, it is not necessary to have a
transparent conversation with every stakeholder involved within the project. This would make it
difficult for the project progression as too much information shred can cause people to involve
into the tasks they are not assigned to and this can cause delays in project timings. The primary
requirement of having a proper communication approach is to have a priority list set for the
stakeholders involved within the project to make sure that subtle and to-the-point information is
shared to the associated stakeholders.

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There are several attributes that should be kept in mind while prioritizing the stakeholders
and they are the power of the stakeholders, the legitimacy of the stakeholders and the urgency
and proximity of the stakeholders. The shared information and communication approach should
also depend upon the hierarchy and involvement of the stakeholders of the project. This is where
an effective communication plan is based upon and this basic strategy ensures the entire
communication plan devised for the entire project. However, the base of any communication
plan is formed by the establishment of trust in the entire team and the success of the project.
An effective communication plan is determined by the key planners and establishment of
the purpose of the communication. The people involved within the project also needs to make
sure that the project has realistic goals in every stage of the project and this is why the outcome
and specific goals also needs to be shared with them through effective communication plan. As a
part of a feasible and effective project management plan, the communication plan is also devised
to find out or rather plan out the extent of involvement for every person within the project team.
As a part of this communication plan itself, the stakeholders should be provided with the
feedback plan that would help the management team in finding out whether the communication
plan is being feasible or understandable for them in chalking out their roles and responsibility
within the project team or not.
Project Management is not just about the used and implemented strategies and tools
implied for the completion of a project within the given budget and time but it is necessary that
the people involved within the project team should also be given proper priority as well. This is
why an effective management communication is necessary to make sure that proper information
is passed on to every involved stakeholder of the project.

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The basic skills that are required for a proper project communication plan can be listed as
follows:
 Listening: The effective project managers do not just talk and order but also
possess the capability of listening to others as well, which forms the base of an
effective management communication.
 Emphasizing speed less than efficiency: The communication plan should make
sure that the communication and sharing information is effective and people have
understood the shared information totally.
 Provision of asking question: Effective communication plan in project
management begins with the stakeholders provided the gap to ask questions as
well.
 Looping all the stakeholders: A proper management approach is to keep all the
stakeholders in loop of the shared information with respect to their levels of
involvement.
Conclusion
In conclusion, it can be said that effective communication management is utmost
necessary in any project and it should be maintained throughout the project progression; even
before and after the project is put into action. The layer of requirements that are included in a
project from both the aspects of a client and the assigned organization is huge and it is
impossible to continue with a project without proper communication within the project team.
There is utmost importance of a proper management of communication within every stakeholder
of a project team and based on their levels of hierarchy, the communication plan should be
devised beforehand by the project managers.

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Bibliography
Damiano Bragantini, P.M.P. and Licciardi, M., 2017. Stakeholders Communication Approach: A
New Era.
Delerue, H. and Sicotte, H., 2017. Effective communication within project teams: the role of
social media. IAMDC-Wairco, February.
Fredriksson, M. and Pallas, J., 2017. Translated inconsistency: Management communication
under the reign of institutional ambiguity. Management Communication Quarterly, 31(3),
pp.473-478.
Haverfield, M.C., Giannitrapani, K., Timko, C. and Lorenz, K., 2018. Patient-Centered Pain
Management Communication from the Patient Perspective. Journal of general internal medicine,
pp.1-7.
Noltensmeyer, C.J. and Meisenbach, R.J., 2016. Emerging patterns of stigma management
communication strategies among burn survivors and relational partners. American Behavioral
Scientist, 60(11), pp.1378-1397.
Umer, T., Rehmani, M.H., Ding, Z.G., Kim, B.S. and Khan, S.U., 2017. IEEE Access Special
Section Editorial: Resource Management in Vehicular Adhoc Networks: Energy Management,
Communication Protocol and Future Applications. IEEE Access, 5, pp.7839-7842.
Zagelmeyer, S., Sinkovics, R.R., Sinkovics, N. and Kusstatscher, V., 2018. Exploring the link
between management communication and emotions in mergers and acquisitions. Canadian
Journal of Administrative Sciences/Revue Canadienne des Sciences de l'Administration, 35(1),
pp.93-106.