Project Management Plan for Information Systems 10/1/2018

This project management plan details the development and implementation of an information system using C# as the programming language. The plan outlines the project background, purpose, scope management, stakeholder analysis, problem statement, goals, and objectives. It includes project deliverables, technical requirements, milestones, limitations, acceptance criteria, and the agile methodology adopted for management. The plan also encompasses a work breakdown structure, scheduling, a Gantt chart, cost management, resource allocation, communication strategies, stakeholder management, procurement details, and risk management. The project aims to resolve data mismanagement issues and manual errors within an organization through the deployment of a new information system. The plan also includes a cost management plan, project resourcing, communication guidelines, and a procurement plan for necessary hardware and software, ensuring a structured approach to project execution and successful system deployment. The document serves as a comprehensive guide for the project's lifecycle, from inception to completion.

Project Management Plan
Information Systems
10/1/2018

Project Management Plan
Table of Contents
Introduction...........................................................................................................................................2
Project Background...........................................................................................................................2
Purpose of the Report........................................................................................................................2
Scope Management Plan.......................................................................................................................2
Project Stakeholders..........................................................................................................................2
Problem Statement.............................................................................................................................2
Project Goals & Objectives...............................................................................................................3
Project Deliverables...........................................................................................................................3
Technical Requirements....................................................................................................................3
Project Milestones.............................................................................................................................4
Project Limitations & Constraints.....................................................................................................4
Project Acceptance Criteria...............................................................................................................4
Project Methodology – Agile Management...........................................................................................4
Project Work Breakdown Structure (WBS)...........................................................................................5
Project Scheduling & Network..............................................................................................................5
Gantt chart........................................................................................................................................8
Project Costing: Cost Management Plan...............................................................................................9
Project Resourcing...............................................................................................................................10
Communication Management Plan......................................................................................................12
Communication & Meeting Guidelines...........................................................................................12
Mediums..........................................................................................................................................13
Ethical & Professional Codes..........................................................................................................13
Stakeholder Management Plan............................................................................................................13
Stakeholder Analysis.......................................................................................................................13
Stakeholder Engagement.................................................................................................................14
Procurement Plan................................................................................................................................15
Procurement Requirements..............................................................................................................15
Solicitation Planning........................................................................................................................16
Risk Management Plan........................................................................................................................18
References...........................................................................................................................................20
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Project Management Plan
Introduction
Project Background
The project includes the development and implementation of an information system using C#
as the programming language. There is set up that will be required for system deployment. It
will require a server and twenty five personal computers so that the information system is
deployed. The PCs shall be enabled with Windows 10 as the operating system.
Purpose of the Report
The report is a project plan that highlights the project estimations, project scope, project
resources, stakeholder, schedule, budget, procurement, and communication.
Scope Management Plan
Project Stakeholders
 Project Client: The information system will be demanded by an organization to be
deployed in it and the requirements & funds of the information system will be
arranged by the stakeholder.
 Project Subcontractors: The responsibility of developing the software will be on the
subcontractors.
 Vendors: 25 PCs with Windows 10 Operating System, Server, and development tools
will be required (Atkinson, Crawford & Ward, 2006).
 End-User: The information system will be accessed and utilized by the end system
users.
 Project Management Board: The decision-making authority and change approvals will
be done by the board. The stakeholder will also conduct audits and reviews.
Problem Statement
There are issues of data mismanagement in the organization along with the increased
frequency of manual mistakes. The deployment of information system will make sure that
these issues are resolved.
Project Goals & Objectives
 To use C# as the programming language for the development of the information
system.
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Project Management Plan
 To develop the information system according to the functional requirements defined.
 To include the non-functional requirements in the system.
 To stick to the estimated schedule throughout the lifecycle
 To stick to the estimated costs throughout the lifecycle (Wearne, 2014).
Project Deliverables
 Project Brief: The highlights of the project and the results of the feasibility analysis
will be covered in the document.
 Project Plan: An elaborated description of the project areas and planning activities
will be included.
 System Design: The document will include use case models, ER diagram, data flow
diagram, and UI aspects of the system.
 Information System Code: The lines of code of the system written in C# as the
programming language.
 Defect Report: The details of defects in the system with status, id, resource, and
priority levels.
 Final Report: The last deliverable will be the final closure report on the system.
Technical Requirements
 Server: The information system being developed will be deployed using the server.
 PCs: 25 personal computers with Windows 10 Operating System.
 MySQL Database
 Microsoft Visual Studio as the development tool
 HP Quality Centre
 Microsoft Visio as the design tool
 Microsoft Project for scheduling and tracking
Project Milestones
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Project Management Plan
Project Limitations & Constraints
 Reliance on the productivity and skills of the subcontractors
 Estimated schedule and budget
 Sets of functional and non-functional requirements
 Information Security and data protection
Project Acceptance Criteria
 Cost Variance: The project will be accepted only when the variance is zero or has a
positive value.
 Schedule Variance: The project will be accepted only when the variance is zero or has
a positive value.
 Open Defects: Absence of open defects in the categories as critical, major, or
moderate defects.
 Acceptance of Deliverables: Sign offs from all the project stakeholders on the
deliverables (Dalcher, 2015).
Project Methodology – Agile Management
The project of information system development will be managed using agile methodology.
Agile methodology is an ad-hoc methodology in which the project management work will be
done in a series of sprints. These sprints will involve the sub-set of the managerial
requirements and will focus upon the management of specific project areas for the overall
project management. For example, in the first sprint, the focus will be on the start-up stage
and management of initial activities. The subsequent sprints will focus upon project resource
planning & management, scope management, scheduling, costing, and likewise. The project
management methodology will be synced with the development process and will make sure
that the element of continuous improvement is always maintained in the project (Juricek,
2014).
The methodology has been selected as the information system that is to be developed may
witness changes in the requirements or technology. The involvement of agile methods will
ensure that the information system is flexible and scalable. The incorporation of the changes
will be easy.
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Project Management Plan
Project Work Breakdown Structure (WBS)
Project Scheduling & Network
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Development of
Information
System
Sprint 1
Information System
- Business Case
Analysis
First Project
Meeting with the
Sponsor
Analysis of
Information System
Feasibility
Briefing of the
System
Submission of the
brief to the
Sponsor
Milestone 1:
System Brief
Sprint 2
Data Gathering &
requirements
elicitation
Definition and
assessment of
system scope
Project Costing &
Scheduling
Resourcing and
Risk Assessment
Planning on quality
and
communciations
Procurement
Planning
Milestone 2:
Project Plan
Sprint 3, 4
Procurement of
server and 25 PCs
System Design -
Responsive Web
Design, HCI
NoSQL Database
Networking of
front end and back
end
Source code
development
Unit testing
Milestone 3:
Source Code
Sprint 5
Information System
Testing
Reporting of the
defects using
defect logging tool
System Reviews
Change
Management &
Implementation
Milestone 4:
Change Report
Sprint 6
Beta Testing by
System Users
Organization of
training
Sign-offs on
deliverables
System
Documentation
Closure report
development
Milestone 5:
Closure Report

Project Management Plan
Gantt chart
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Project Management Plan
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Project Management Plan
Project Costing: Cost Management Plan
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Project Management Plan
Project Resourcing
The development of the information system will be done by the subcontractors. There will be
team of subcontractors with varied set of skills needed so that the information system is
developed as per the requirements. The resources involved and the distribution of duties to
each of these resources is indicated in the tables below.
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Project Management Plan
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Project Management Plan
Communication Management Plan
Communication & Meeting Guidelines
 Project management board shall facilitate all the internal and external meetings
 The invitations shall be sent before checking the availability of all the members on
their calendars.
 The members must send acknowledgement to the meeting invitations
 The members must display enthusiasm and active participation in the meetings
 The use of polite tone must always be maintained.
Mediums
 Emails: The most common mode of communication will be emails which will be used
by the internal as well as external members and stakeholders for communication.
 Instant Messages: The instant messages will be exchanged internally to receive
prompt reply from the fellow team member.
 SharePoint location: The location will be used to upload all the project reports, files,
and documents.
 Social Media: The end system users of the information system will use social media
networks and channels for information sharing and communication (Koskinen, 2004).
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