Table of Contents ESSAY 1..........................................................................................................................................3 INTRODUCTION...........................................................................................................................3 MAIN BODY..................................................................................................................................3 CONCLUSION................................................................................................................................6 ESSAY 2..........................................................................................................................................8 INTRODUCTION...........................................................................................................................8 MAIN BODY..................................................................................................................................8 CONCLUSION..............................................................................................................................12 REFERENCES..............................................................................................................................13
ESSAY 1 TOPIC-Some organizations have extremely high levels of absence. A) What are the causes of this? B) What should an organisation put in pace to proactively manage this? INTRODUCTION Employee absenteeism is related to frequent absence of employees from their work. In other words, it can be categorized as habitual absence where the leaves are not authorized or paid by the management. For an organisation, rapid increase in employee absenteeism is a matter of concern as this will affect their productivity and motivation level(Anisimov and et.al, 2017). Such practices affect employee interest, their performance standard and their ability to meet desired organisational objectives. Employee absenteeism not only affect employees; it also creates a huge impact on the organisation as well. The essay will outline information related to employee absenteeism and rapid increase in level of employee absence in the organisation. The essay will also define the major causes of employee absenteeism and several strategies which are helpful for reducing employee absenteeism in the organisation. MAIN BODY Employee absenteeismis known as unauthorized absence of an employee from their job. This is a result of failure of an employee to report to their job in their specific timings without any approved leave from the organisation. Absenteeism in workplace is also known as “bottom line killer” which influences the availability of workforce and probability of organisation. Such practices followed by employees are usually unplanned which create an adverse impact on the organisation performance. Absenteeism in workplace is known as absenteeism rate which is a key HR indicator that helps the management in identifying problems within the organisational culture. Absenteeism can be defined as employee absence from work which is not approved by management(Brewster, Gooderham and Mayrhofer, 2016). This can create a barrier for an organisation when they face unexpected and repeated absence of the employees in the workplace which will lead to inability to meet organisational objectives and lack of discipline in the organisation. It can be seen that there are four types of absenteeism which are explained underneath:
Authorizedabsenteeism involves absence of employee from work by taking permission from their management. Unauthorizedabsenteeism is the absence of employee from work without taking any permission or informing the management before taking a leave. Willfulabsenteeism refers to employee absence from duty willfully. Absenteeism caused by circumstance beyond once controlrefers to employee absence from their work due to circumstances which are faced by an employee which are not of control. Such circumstances involve accidents or sudden sickness. Employee absenteeism effects employee as well as employer and such influence can be seenthroughinclineinlaborcost,influenceoncustomerservice,reducedactivityof organisation, high pressure on existing team members and low workplace motivation. For calculating employee absenteeism rate in the organisation, the below mentioned formula is used: Absenteeism rate = number of mandays lost/number of mandays schedule to work × 100 CAUSES- Employee absence or absenteeism is one of the major concern or issue which is faced by an organisation(Collins, 2020). There are several reasons which causes employee absenteeism in an organisation and it can be seen that such factors create huge impact on the employee as well as employer. The absence of employees or employee absenteeism rate in an organisation can be a result of various factors. Some of these causes of incline in absence of employees are discussed below: Burnout and overworked employeesleads to high stress which affects the employee performance. This is one of the major reasons for causing employee absenteeism in an organisation as by creating high work pressure and job stress can lead to employee absenteeism (Harzing and van Ruysseveldt, 2017). High work pressure creates stress for an employee which directly influences the interest and motivation level of employees to work within an organisation and thus results into absence of employee in their working hours and such factors can also negatively influence the organisational position and goodwill in the industry. Workplace harassmentis another cause of incline in absence of employee in the organisation as this can create a negative influence on the willingness and interest of employees
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which leads to unauthorized leave. Workplace harassment or misbehavior in the organisation can adversely affect the interest and willingness of an employee as this can be the major factors which affects the employee physically as well as mentally. Disengagementis an outcome of lack of passion of employees in workplace and lack of interest for their job which is one of the major factor for increasing employee absenteeism in the organisation(Liu, Qingqing and Liu, 2021). Lack of interest or passion is one of the major factor which drive moral of employees and due to lack of such factors can cause lack of interest which will ultimately lead to increase in employee absenteeism. Unhealthy working conditionsare another cause of employee absenteeism in the organisation as this affects the motivation level of employees. Due to unfavorable conditions and negative organisational culture is responsible for incline in absence of employees in the workplace.Unhealthyworkingconditionssuchasnegativecommunicationorhealthy relationship between employer and employee affects the productivity of employees which creates a negative influence and leads to absence of employees without any approved leave. Poor working conditions and lack of fulfillment of basic requirements is a cause of employee absence in the organisation. Lackofemployeewelfareprogramsandplansleadstolessemployeecentric organisation which is responsible for incline in uninterested employee in the business and such factors are responsible for lack of productivity in the organisation and incline in the rate of absenteeism of employees(Lorincová and et.al, 2018). Poor appraisal policy, lack of recognition for the performance of employees, this can lead to demotivated organisational culture as employee will feel their performance is not valued by the organisation which will result into employee absence without any unauthorized or approved leave by the management. Inadequate leave policyis another cause of absence of employee as lack of paid and casual leaves offered by the company this effects the interest and motivation level of employees which leads to incline in employee absence. STRATEGIESFORMANAGINGEMPLOYEEABSENCE-Forproactively managing and reducing the employee absenteeism in the organisation, there are several strategies
which can be followed by the organisation. Some of the strategies for managing the employee absenteeism in the organisation are listed below: Workplace survey and employee opinionwill be a helpful strategy for solving issues and progressing towards a solution for such conflicts(Meijerink and Keegan, 2019). By regularly communicating with employees, understanding and asking them regarding the issues which are faced by employees in the workplace, identifying any ongoing medication or health issue faced by the employees or by focusing on providing maximum job satisfaction will be helpful for understanding employee opinion and reducing employee absence or absenteeism in the organisation. By adopting a flexible work scheduleis one of the easiest approach for managing employee absence in modern day workplace. Such strategy will be helpful in connecting with employees, ensuring employee commitment towards organisation, creating better work life balance, enhancing their performance and leading to organisational productivity. Employee engagement programswill be a helpful strategy for an organisation to keep their employees motivated and engaged in the organisation and it also helps in bridging the gap between employee as well as employee which brings various advantages. By acknowledging employee effort and performance and appreciating will be helpful in reducing absenteeism in the workplace. Employee wellness programsis another helpful strategy as due to rapid increase in the work pressure or stress on employees, this creates many health issues which can affect the presence of employees at work(Ng and Parry, 2016). Employee wellness program will be a helpful strategy to encourage employees to stay fit and healthy and such programs will act as motivation drivers for employees to regularly engage in managerial activities and reduce employee absenteeism and turnover. Rewards and incentivesare a medium which helps in boosting employee morale at workplace.By recognizing, rewarding, offering incentivesand offering paid vacationsto employees for their valuable contribution and effective performance in the organisation will be and helpful strategy for keeping employees motivated and such strategy will be helpful in minimizing employee turnover and absenteeism in the workplace.
CONCLUSION From the above essay, it can be summarized that unfavorable condition in an organisation can lead to incline in employee absenteeism which majorly affects the interest of employees. It can be seen that employee absenteeism that is one of the major factor which affects the employee as well as employer and thus leads to decline in organisational productivity and ability to meet the organisational objectives. Absenteeism in workplace creates a huge impact on the employee and employer and it can be seen that there are several factors, such as inadequate leave policy and workplace harassment are some of the examples of employee absenteeism. There are several strategies which are helpful for reducing employee absenteeism. There are several strategies which such as adequate policies, offering rewards and incentives, boosting employee morale through which employee absence can be reduced in the organisation.
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ESSAY 2 TOPIC- Outline three motivation process theories and discuss their role in the workplace INTRODUCTION Motivation is derived from motive which refers to the needs, desires and wants which drives an individual. Motivation acts as drivers which derives employee morale and boost performance through which the organisation can gain competitive advantage and meet employee job satisfaction(Obedgiu, 2017). The process theory of motivation focuses on the psychological process of motivation. The process theory of motivation defines how behavior are initiated. Therefore, process theory of motivation is based on psychological and behavioral process which are helpful in motivating a person to act in a particular manner. The essay will outline three motivation process theories and their role in the organisation. MAIN BODY The process theories of motivation deal with the process of motivation and such theories can be put into practice which will be helpful in keeping employees motivated through which they can effectively perform in the workplace. The process theory of motivation helps in identifying the needs which can influence the behavior of an individual in order to achieve an objective which is interlinked to those needs. Process theories are mainly focused with how a process functions and continues over time, such as the variables that impact the degree of effort, effort retention, effort modification, and so on. There are several process theories of motivation, three process theories of motivation are discussed below: The Reinforcement Theory of Motivation The reinforcement theory of motivation was given by BF Skinner and associates. This theory of motivation states that the behavior of an individual is a function of its consequences. This theory quotes that it is based on law of effect which is individual behavior with positive consequences which can be repeated while negative consequences tend not to be repeated (Peccei and Van De Voorde, 2019). The reinforcement theory of motivation emphasis on the internal stage of individual which is the inner feelings which drives and keeps employee
motivated at workplace. The reinforcement theory of motivation explains how an individual learns behavior. The reinforcement theory in the workplace supports manager in rewarding, punishing or ignoring behavior in an effort of employees which will help them to increase their efficiency and productivity. This employee management approach has both supporters and detractors. The reinforcement theory of motivation allows leader or management to follow their judgement in order to maintain the efficiency of their staff which will be helpful in accomplishment of objectives and organisational position in the industry(Santana and Lopez‐Cabrales, 2019). The types of reinforcement in the workplace can be classified on the basis of employee behavior which can be positive, negative, extinction or based on punishment. Positive reinforcement Positive reinforcement strategy offers positive rewards to employeesfor the performance and emphasis that rewarded behavior results into repeated behavior and enhances the level of achievement and performance level. Negative reinforcement Negativereinforcementtheoryemphasis organisation behavior focuses on approach in which employees are punished for their poor performance which can create negative impact onemployeewillingnessandtheir performance level. Such factors can increase the stress in workplace, leads to low employee morale and affect the performance standard. Extinction Extinction reinforcement is a strategy where employeesarenotpraisednorhold accountable for their work. Such approach helpsinreducingstressatworkplaceand helpful for incline in retention. Whereas the productivity and efficiency of employees are sacrificed through such strategies. Punishment The strategy of reinforcement theory implies removingpositiveconsequenceswhichwill reduce the probability of repeating undesirable behavior in near-future. It can be equalized by positive reinforcement from alternative source as the strategy focuses on applying in giving undesirableconsequencestoemployeesfor showing unethical or undesirable behavior in the business.
For example, Tesco regularly monitors their employee performance and understands that staff to keep them motivated which will be helpful in meeting customer demand. The company follows reinforcement strategy of motivation which helps them in understanding the behavior of the employees, providing them accurate training that can be helpful strategy for boosting employee morale and their willingness to perform effectively that can be helpful in achievement of organisational objective. The Goal Setting Theory of Motivation The goal setting theory of motivation emphasis that specific goal along with the appropriate feedback supports to hire in effective performance. By setting goals it helps the organisation to give direction to their employees regarding what needs to be accomplished by them. The theory of motivation emphasis that goal setting is essentially connected to task performance as this can encourage employees to effectively perform the assigned job roles in order to achieve organisational goals(Steffensen Jr and et.al, 2019). The idea behind the theory is offsetting specific and measurable goals which need to be communicated to the employees that can bring clarity, motivate them in order to perform effectively. Thegoalsettingtheoryquotesthatspecificandcomplexgoalsplannedbyan organisation leads to higher performance standards through which organisational goals can be accomplished.Thegoalsactasmajorsourcewhichmotivatesemployeestowardsthe accomplishment of organisational goals through which organisation can maintain their position in the industry, maintain employee performance and keep them motivated through which they can regularly maintain their performance standards. The goals which are planned by organisation are majorly based on SMART goals which are relate to specific, measurable, achievable, reliable and time bound through which goals must be accomplished in the limited time span and meet the objectives. According to goal-setting theory, goal-setters who create comprehensive, difficult-to- achieve targets outperform those who set vague, wide, and simple goals(Stone and Rosopa, 2017). He also learned that breaking down goals into smaller, more achievable steps might help him accomplish better outcomes. As per the goal setting theory of motivation, it is based on fie principles through which attainable goals are created. The principles of the goal setting theory are-
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Clarity- A precise and measurable objective is more feasible than a goal that is poorly defined, according to the effective use of motivation theories in business. Challenge- There must be some amount of challenge to inspire a worker to achieve a goal. Commitment- To make a task useful, according to Locke, one must make a conscious effort to achieve the objective. Feedback- Receiving feedback on one's progress toward a goal, it turns out, motivates one to do better. The complexity of the task- In order to successfully apply motivation theories in organizations, the goal-setter must evaluate the complexity of the aim ahead of them and make attempts to decrease it. For example, Deloitte use goal setting theory of motivation which helps the organisation in setting goals through which they can enhance employee performance, improve quality of and contributes in improving the business growth. The Expectancy Theory of Motivation The expectancy theory of motivation was proposed by Victor Vroom in the year 1964. This theory quotes the intensity of a tendency to perform in a particular manner is dependent on the intensity of an expectation that the performance will be followed by definite outcome and on the appeal of the outcome to the individual. In other words, theory emphasis that individual will behave in a certain manner because they are motivated to select specific behavior over other attitudes which is an outcome of their expectation(Strohmeier, 2020). The base of the theory depends on the cognitive process of how an individual can analyze and process motivational elements. The primary objective of expectancy theory is to get best possible outcome in order to receive maximum performance. In this theory Vroom outlined 3 core variables which explains the correlation between in effort and performance of an individual such variables are Expectancy (E), Instrumentality (I) and Valence (V). Vroom expectancy theory supports organisation in creating interesting, dynamic and challengingjobsandmanagementmustensurethatemployeescanachievethedesired
performance standards(Tweedie and et.al, 2019). This theory emphasis on fair rewarding system in the organisation and ensures that all deserving employees must be rewarded for their valuable and exceptional performance in the organisation and for the achievement of organisational objectives. For example, Apple follows expectancy theory of motivation among their employees which helps them in accomplishing their objectives. By following expectancy theory, this helps the management of Apple to increase the performance and performance level of their employees by offering them rewards and appreciation. In order to achieve organisational objective, Apple focuses on all of the employees and encourage them to perform effectively by offering them beneficial welfare which improve the performance level, employed desire and does leads to more effective organisation and enhances the continuity of operations in the company. CONCLUSION According to the information mentioned in the essay, it can be seen that motivation plays a crucial role in driving employee interest and willingness for participating in managerial activities of an organisation. As motivation is one of the drivers which majorly influence interest andperformanceofemployees,varioustheoriesofmotivationaregivenbydifferent management gurus. As per the quoted information in the essay, it can be seen that process theory of motivation involves various theories which contribute in understanding employee motivation factors ad meet such criteria through which the moral of employees can be maintained. Several motivation theories such as expectancy, goal setting and reinforcement theories are explained briefly in the above essay.
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