Project Lifecycle Stages for Installing IT Infrastructure in The Pandemic Centre

This article discusses the project lifecycle stages for installing IT infrastructure in The Pandemic Centre, including project initiation, planning, work breakdown structure, network structure, project budget cost, risk assessment, implementation, and termination and closure of the project.

FACULTY OF BUSINESS
AND LAW

TABLE OF CONTENTS
TASK 2............................................................................................................................................1
Introduction..................................................................................................................................1
Project initiation stage.................................................................................................................1
Planning stage for the project......................................................................................................2
Work breakdown structure..........................................................................................................2
Network structure........................................................................................................................3
Project budget cost.......................................................................................................................5
Risk assessment...........................................................................................................................6
Implementation or execution of project.......................................................................................7
Termination and closure of project..............................................................................................7
Conclusion...................................................................................................................................8
REFERENCES................................................................................................................................9

TASK 2
Introduction
Project lifecycle stages are phases that which is used to break a project in few stages that
helps in developing a path for completing a project successfully from start to end (Keshta, 2019).
This project will lay emphasis upon a contract of constructing ‘The pandemic centre’. The main
aspects to be completed in this project are: install, test and commission the IT and
communication infrastructure for ‘The Pandemic centre’. For completion of this project, whole
project will be divided into project lifecycle stages that will help in successfully completing this
project in an appropriate manner. Main project lifecycle stages in which this project has been
divided into are: initiation stage in which in which definition of project will be given in order to
explain what this project is all about and all the main aspects of the project will also be provided.
Second phase is planning stage of project in which planning of whole document will be
provided, then work breakdown structure will be constructed, overall budget of the project will
be described, then third stage is execution stage in which implementation and testing of whole
project will be done including installation of all the IT equipment’s etc. Next stage is monitoring
stage in which monitoring of whole project will be done, risk assessment will be done and last
stage is closure stage in which complete project is closed and evaluation of whole project is
done.
Project initiation stage
Define project: this project is about installing, testing and commissioning IT and
communication infrastructure for newly constructed ‘The Pandemic centre’. For making
provision of IT facilities for marketing and booking, TV and telephone provision for Conference
and activity Halls, CCTV, and appropriate IT facilities in meeting rooms in a conference centre.
Scope of project: scope of project is to install high quality IT infrastructure such as CCTV, TV,
telephone, internet etc. this project is required to be completed in approximately 20 months and
within allotted budget of £1,500,000.00.
Sponsors of project: this whole project will be sponsored by Docklands Communications Ltd.
Priorities of project: priorities of the project is to identify all the important IT infrastructure
equipment’s that are required to be installed in an appropriate manner. After identifying main
requirements to be installed, next priority is to test and then install all the required equipment’s
for development of an effective IT infrastructure.
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Cost of project: overall cost of the project in which it is required to be installed is £1,500,000.00.
Technical justification: It is important to develop a fully high tech it infrastructure so that all
kinds of services can be provided online, any kind of meeting can be conducted without
requirement of presence of all the people. Due to this it becomes important to include all kinds of
high- tech equipment’s within this the pandemic centre.
Economic justification: before selecting all kinds of equipment’s to be installed it is extremely
important to identify quality and overall cost of each equipment so that overall cost of this
project is not exceeded.
Planning stage for the project
Document all the important requirement of the project: all the important requirement of this
project are first of all documented like installation of TV, CCTV, telephone, internet, etc. all the
IT infrastructure equipment’s required for pandemic centre will be identified. Other than this,
other requirements such as number of people required to work on this project, equipment’s,
software’s required for monitoring whether project is on correct tract are also required to be
identified.
Develop work breakdown structure and final cost or budget: overall cost required for completing
this project on times is £1,500,000.
Risk assessment: before starting execution of project risk assessment will be done for
identification of risk associated with project that are likely to occur and can impact whole
project.
Implementation and Monitoring: lastly implementation and monitoring of this project will be
done as per the develop project plan.
Work breakdown structure
WBS or Work breakdown structure in project management is very important part of
project because it shows the number of activities which has to be carried in project (Mattheys,
2019). It has major activities which is followed by sub activities (Onalaja, Cheung and
Samwinga, 2018). it is also called as deliverable oriented breakdown structure of project (Wu
and et.al., 2019). as it breaks project into smaller component in order to make project simpler to
understand.
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This project whose name is pandemic centre is regarding to installation, testing and
commission of information technology and communication infrastructure. it is the important
project. when it comes to IT projects then logistics support is the primary activity. IT projects
also come up with installation activity. So second activity includes infrastructure installation.
then telecom equipment is installed which will help in communication. after that fibre splicing
will be done in which fibre optic cables will be joined together. it is the most important activity.
as project manager have to carefully find out that what cables he or she is joining. cable
management services make sure that cable which is used in process are properly connected or
not. it will also ensure connectivity. after that systems setting are checked. through various
network trials network are tested. it is the final stage and the most important stage because it will
ensure that the project will run properly or not. basically in simple words it will tell the success
and failure of the project (Zhang and et.al., 2020).
Network structure
Network structure is also one of the most important part of the project. it consists of gantt
chart and critical path. it will calculate that how many time in terms of date or weeks is required
to complete the project. it also show critical path which will explain that project will get
completed from how many path. it can be through two paths, 3 paths,4 paths etc. more paths in a
project is good because then project manager will get more option to complete the project
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Pandemic
Centre
Logistics
support
Infrastruct
ure
installatio
ns
Telecoms
equipment
Fibre
splicing
Cable
managem
ent
services
Network
trials
Network
tested
Systems
setting
checked

(Bolsunovskaya and et.al., 2018). this project have two paths and project manager can select any
of the path which is more convenient to them. as this project is related to installation and testing
of IT and communication technology. the stages in this project consists of various installation
stages. then the final stage is of netwrok testing which is one of the most vital stage. this stage
will tell that project is the success or not.
critical path:
In the project management critical path is the longest path in the project which has to be
done to be successfully complete the project from start to finish. the tasks which are included in
the critical path is called as critical activities. if one activity in the critical path will get delayed
than it will delayed whole project. it is an algorithm to start the project activities.
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Project budget cost
Overall cost and expenditure of the project have been explained below:
Project activities Cost
Project direct cost
6 Labour required for installation (£2000 per
person per month)
£40,000
2 people for project planning and requirement
gathering (£2500 per person per month)
£50,000
4 people for testing (£3000 per person per
month)
£60,000
Total direct labour cost 1,50,000
Material and equipment cost £350,000
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Sub contract cost £400,000
Travelling cost £100,000
Project indirect cost
@60% of direct labour cost £90,000
Facility provision to staff members £110,000
Office equipment’s and suppliers £150,000
Miscellaneous £150,000
Total indirect cost £500,000
Total direct and indirect cost £1,500,000
Risk assessment
It is one o the most important part of a project that helps in identifying different types of
risk that can affect overall project, and its success (Urazova, Kotelnikov and Martynyuk, 2020).
Some of the main risk associated with this project and mitigation strategies though which risk of
occurrence of these risk can be minimized have been explained below:
Risk Likelihood
(low,
medium,
high)
Impact
(low, medium,
high)
Management strategies
Delay in completion of a
sub contract: Sub-
contractor who projects
required equipment’s do
not complete the order
on time
Medium High By setting a contract
administration team whose main
task will be remain in touch with
all thesub contractors,
communicate with then from time
to time so that contract can be
completed on time.
Degraded quality CCTV
cameras and other IT
infrastructure
equipment’s are
provided.
Low High Setting a quality and testing team
who first of all verify overall
quality of equipment’s to be
installed first of all the only after
verification those equipment’s
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should sent forward to be
installed.
Exceeding overall
predefined budget
Low High By using project management
software in which overall
progress of project is tracked,
resources required and their cost
is also specified. This will
directly help in
Implementation or execution of project
While implementing or executing whole project it is extremely important to identify
types of team working on project, their responsibilities, and other resources required in an
appropriate manner (Adafin, Rotimi and Wilkinson, 2020). Some of the main Project team
workers working on this project and their responsibilities have been explained below:
 Legal team: It is one of the most important team of working who will be working on this
project whose main responsibilities will be to evaluate all kinds of legal aspects associated
with the project, complete all kinds of legal formalities of the project, study and then finalize
all the sub contract associated with the project.
 Planning team: It is another important team or in on this project. Business analyst will one of
the most important person in this team. Main responsibility of this team will be identify and
evaluate main requirements of identify and document all the main requirements of the project
that are required to be fulfilled.
 Installation team: It is another important team whose main responsibility will be to install all
the equipment’s required to be installed for provision of IT facilities for marketing and
booking, TV and telephone provision for Conference and activity Halls, CCTV, and
appropriate IT facilities in meeting rooms.
 Testing team: It is another important team working on this project. Their main responsibility
is to test and verify whether all the equipment’s to be installed within ‘the pandemic centre’
so that overall quality of the project is maintained and is not degraded.
 Finance and accounting team: They are one of the most important team who will be working
on this project. Their main responsibilities will be to provide funds to respective team as
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required, their another responsibility will be to keep a track of expenditure so that overall
budget of the project is not exceeded and whole project can be completed within pre-defined
time period.
Termination and closure of project
Overall progress of project can be evaluated with the help of MS Project management
software in which all the task of the project with requires required by each task are specified in
detail with start and end time period (Stevenson, 2018). With the help of this project this project,
Project management has evaluated overall progress of the project by identifying what type of
task were started and completed on time, what type of task were delayed or required excess time
period for completion or required additional resources/ budget. This software clearly helped in
identifying that while completing this project, sub contract of provision of CCTV cameras of
high- quality contract was not completed on time and because of which whole project was
delayed by 15 days but installation of all the equipment’s were done beforehand this helped in
completing the project within defined time period. This project heled in learning that usage of
appropriate project management software is extremely important for monitoring whole progress
of project so that project can be completed within defined time period and budget.
Conclusion
From the above project it has been concluded that it is important to monitor overall progress of
project at all the stages of project lifecycle so that if anything goes whole of out of scope of
project then it can be handled beforehand only and overall progress of project is not impacted.
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REFERENCES
Books and Journals
Adafin, J., Rotimi, J.O. and Wilkinson, S., 2020. Risk impact assessments in project budget
development: quantity surveyors' perspectives. International Journal of Construction
Management, 20(1), pp.13-28.
Bolsunovskaya, M.V. and et.al., 2018, November. IT project team management based on a
network-centric model. In 2018 XVII Russian Scientific and Practical Conference on
Planning and Teaching Engineering Staff for the Industrial and Economic Complex of
the Region (PTES) (pp. 165-168). IEEE.
Keshta, I., 2019. A model for defining project lifecycle phases: Implementation of CMMI level 2
specific practice. Journal of King Saud University-Computer and Information Sciences.
Mattheys, K., 2019. Introducing the Project Execution Plan.
Onalaja, A., Cheung, W.M. and Samwinga, V., 2018. Identifying Infrastructure project
uncertainties during project initiation using system thinking. In Creative Construction
Conference 2018 (pp. 537-543). Budapest University of Technology and Economics.
Stevenson, M., 2018. Assessing risk assessment in action. Minn. L. Rev., 103, p.303.
Urazova, N.G., Kotelnikov, N.V. and Martynyuk, A.V., 2020, June. Infrastructure project
planning. In IOP Conference Series: Materials Science and Engineering (Vol. 880, No.
1, p. 012105). IOP Publishing.
Wu, G. and et.al., 2019. Effects of structure characteristics of project network on conflicts and
project success. Engineering, Construction and Architectural Management.
Zhang, R. and et.al., 2020. Collaborative innovation for sustainable construction: The case of an
industrial construction project network. IEEE Access, 8, pp.41403-41417.
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