Lean Project Management: Implementation and Benefits

This article discusses the implementation and benefits of Lean Project Management (LPM) in organizations. LPM helps in removing waste, increasing productivity, and delivering projects on time. It explores the principles of LPM, its impact on stakeholders, and strategies for success. The article also highlights the importance of training and development in LPM.

LEAN PROJECT MANAGEMENT
Name of the Student:
Name of the University:
Author Note

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TO: All the Staff Members
FROM: The Director in Charge
SUBJECT: Implementation of the LPM
Lean Project Management is important as it helps in removing the waste from the
project and increases the processing of the project. Lean project management will provide
success to the project by delivering the project on time and eliminating the unnecessary part
of the project. With the help of the lean project management, the productivity of the
organization is increased and the customers gets better service from the organization (Brioso,
2015). Lean project management is a method that keeps on improving and reduces the waste
involved in a process. All the process going on within an organisation works with a single
aim that is to improve the organization (Rolstadas et al., 2014). Many benefits are there after
the implementation of lean project management. LPM increases the productivity of the
project. Customer satisfaction plays a major role in project management. Lean project
management contains dissimilar types of lean concept that are as follow the lean
manufacturing, lean construction and lean thinking which can help in the management of the
project. Lean management adds the wanted things in the project and eliminates unwanted
things from the project (Nicholas & Steyn, 2017). Lean management consists of the five
major principles, which are put together so that the processing of the project is done properly.
The key aim of lean project management is to minimize leftover and to maximize the profit.
Lean project management reduces the amount of workers that are required, the equipment
and the source.
The main reason for the execution of the lean project management in the organization
is that it eliminates the waste that is present within the organization. Eliminating of such
waste will benefit in the fast and operative processing of the project. The reason for the
implementation of lean project management is to acquire greater sustainability, employee
satisfaction and to increase the overall productivity by increasing the profit (Ramadan, 2015).
To achieve certain objectives that are to identify the principle of the lean, to identify how the
lean principles works and the diverse kinds of materials that are wasted that need to be
identified that are present in the projects (Issa, 2013). The identification of the principles will
help in eliminating the obstacles that can slow down the process. With the application of lean

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project management, every step of the project is improved, and the deliverables are delivered
just in time. On the other hand, decision-making is improved, and the unnecessary works are
eliminated if it is implemented in the initial stage. The implementation in the project helps in
making the management project interesting and gives learning opportunities from the
beginning. The implementation will help in bringing out the products and give services in the
market at a faster rate and with almost no issues related to the quality (Charro et al., 2014).
Another reason for the implementation of LPM in the project management initially it will
decrease the cost, helps in improving productivity, improves the quality of the product and
increases the profit margin. There are several reasons for implementing lean project
management. The LPM specifies the value, like what will happen once the project is in the
market, determines the complete process that is required for the creating of the project. It also
helps in eliminating the waste and thus make an improved plan, and it helps in creating an
impression in the market so that the project gets a positive response once it is out in the
market (Mann, 2014). The word lean means to provide thing when and where it is needed. It
also helps in the employee training, estimates the products and helps in the decision-making.
The lean project management is mainly concerned with the process of the project at the same
time infrastructure also plays a vital role.
Project is successful when it is able to achieve all the set objectives and able to fulfil
the requirement expected by the stakeholders. Suitable stakeholders related to the project
need to be identified and the reason why their involvement in the project is important.
However, stakeholders are an individual who is either having some interest in the project or
else has made an investment in the project (Emblemsvag, 2014). With the implementation of
lean project management, the communication between all the levels is made easier. The
decision-making capability is also improved with the help of the implementation of lean
project management. Communication is made easy, as it is the most necessary process for the
functioning of the project properly. Language serves as a barrier, which is prevented, with the
help of the implementation of the LPM. The project may consist of several numbers of
stakeholders some may be from an individual organization that helps in the decision making
the process. The more is the stakeholder identified by an organization; the more is the
chances that the project will provide more benefit to the organization. Stakeholders can be
affected either positively or negatively (Khan et al., 2013). The operation of the lean project
management can help the stakeholders in making the correct decision in deciding which
project will be beneficial for them to invest. The other aim is that the lean project

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management also helps in improving and providing facilities that can help in the moving
process of the project towards a positive direction. The lean project management helps the
stakeholders in giving them a better considerate of the project so that investing in which of
the project will be good and help in the end and will capture the market if the project is
launched. The implementation of the LPM also helps the stakeholder in finding the correct
and required needs for the project. It helps to decide a better project manager so that the
management of the project is done in a better way (Cooper, 2017). The project managers
could be hardworking, but the correct working in a specific way lacks to prevent such things
LPM helps in many ways to the stakeholders so that the time and cost consumption can be
minimized.
To gain success so that the performance of the organization is improved lean project
management should follow certain strategies. Before the implementation of the strategies all,
the information related to the business process of the organization is significant. For the
critical success of the project, the methods used in the organization need to be improved. The
management system need to be improved for achieving the critical success factor. Critical
success factor can be stated as the factors, which are critical and the activities that are require
ensuring that the business will be successful. The word critical is used in case of the
statistical data analysing and for business analysis. Critical itself means it determines a key
factor that needs to be taken care of and needs to be improved so that the organisation can
achieve success. In another word, it can be stated that critical factors are a particular factor
and a particular area that needs to be handled in such a way that it gives a satisfactory result
and the overall performance of the organisation is improved. There are various types of
critical success factor starting from the industry critical success factor to the strategy critical
factor to the environment critical factor and lastly the temporal critical success factors
(Witjas-Paalberends et al., 2018). The five sources that help in the critical success factor are
the industry, the strategy that is present in the competitive market, the environmental factors,
the other temporary factors and the managerial position. The critical success factor develops
within the organization helps in the decision making process of an organization. Critical
source factor is the key for any business organization. It is treated as a part of an organization
that does the planning and corporate it in a way and helps in the long-term success process.
The key strategies include strategic planning, the people, the operations, the marketing
department and the finances. It helps in certain key areas that are vital for an organisation.
When the Critical successful factor is implemented perfectly, it allows the stakeholders to

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achieve their success in a much easier way (Jong-Youl et al., 2018). The critical success
factor differs in many ways, are of various types, and based on various projects and the
overall business process. It helps in achieving the target within a shorter period, increases the
adaptability quality of the organization, and make the staff flexible. It also checks that the
project is implemented well and that the waste is avoided so that productivity is more. Both
the business as well as the project are on a particular track having a common goal to achieve
(Ahmad & Cuenca, 2013).
The critical success factor that needs to be placed in the organization requires certain
principles. The first principle is to make sure that there is a better understanding of the
environment. The critical success factor comprises of five different factors, which are the
primary requirement. The factors give a uniqueness to the organisation in the market. The
second principle is to develop knowledge about the competitors that are present in the
industry. This principle is one of the key as knowing the competitors present in the market,
their strategies and their capabilities are one of the vital parts for running any organization
successfully (Gomes et al., 2013). Developing good critical success factor helps in the
betterment of the organization, the methods and strategies help in recognizing and finding the
quality approach that can be made towards the project. The external information related to the
organization can be revealed from the industry related sources, news and articles. Once a
good plan is established, and the goals are set the future ultimately leads to the requirement of
less effort with fewer details. The critical success factors help in making a mission statement.
Certain training also needs to be given so that the critical success factor is in place (Netland,
2016). For the establishment of any new plans and strategies mindset is required. With the
evolution of the technology, the business has also developed which need to be approached
with a particular mindset. There is a certain mindset that staff should have once the lean
project management is implemented. The communication needs to be improved, and it needs
to be one of the important weapons. The staff need to have a particular set of vision in their
mind before working on any project. Another mindset that is required is the leaders or the
staff that are concerned with the customer services need to have a completely different
approach with a different mindset. The staff must be trained with the new system and
technology so that they can set their mind about the working of the system (McGill, Klobas&
Renzi, 2014). Throughout the organization, there needs to be transparent communication so
that the staffs can have a clear vision about the process of the organisation.

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Training is significant for the staff for effective lean project management. All the
staffs of the organization require proper training. The training will help the organization in
achieving the desired result with the implementation of the lean project management.
Training related to interpersonal skill is required. Individual need to be trained with the
process related to the lean project management. The purpose of the project need to be clear so
that it is beneficial for the employees and for the organization. The staff need to understand
the main aim and objective of the training provided to them. The training needs to start before
it is too late for the employee to understand the new development made in the project. The
planning needs to be one as early as possible and carefully so that the ongoing project or that
the project that is going to start is not hampered. The strengths and the weakness of the
employees need to be taken care off. The training must contain the teaching of all the
necessary software tools that are required so that the staff gets the full benefit from its
(Luthra, Garg & Haleem, 2015).Training development cycles need to be created that will
comprise of certain important steps. The steps comprise of the training evaluation, the
analysis for the need for training, designing of the training course and to deliver of the
training. The training needs to be structured. The main need of today’s staff is the
development in the leadership, the training in developing the interpersonal skills, the
communication skills need to be improved, and the management skills need to be improved
(Lwoga, 2014).The staff need to improve the performance of the employee. There are certain
business organization that fails to identify the value of the training and to improve the
competitiveness present in the market. There is a term known as training need analysis, which
helps in analysing the process an organization, is running and the importance of
understanding the problems. The training need helps in identifying the gap present in the
organization. The gap exists when the employee is not able to perform the job well (Zhao,
Hwang & Low, 2013). The training needs certain sets of assessment before it is given to the
staff. The gap analysis needs to be performed. Understanding the need for training also, plays
a dynamic role in the organisation Based on the analysis of gap, a report is generated which
helps in finding out the solutions and generates several options. Several training that can be
given to the staffs.
There are certain method that the organization adapts so that the project is
approachable and perfect for serving government work. Initial research needs to be done in
order to understand the requirement of the government. The process needs to be pre planned.
The clear understanding about the project is required (Mostafa, Dumrak&Soltan, 2013). The

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methodologies and the tools used must be described in details. The criteria and the evaluation
that are there need to be taken into consideration so that the government tender can be
achieved easily. Different part of the tender comprises of different criteria and evaluation that
are important. For taking part in the bid, the registration is required related to the particular
area of interest. The different tender session needs to be attended which gives information
relevant to the tender. Currently, associated awards and contracts are important (R. Jadhav,
Mantha&Rane2014). The project must have the entire requirement so that the government
work can happen upon it. The main factor before tendering for government work is the value
for money. The value for money can be included with the help of finding the relative risk
involved in the proposal, the requirement of the project, the performance in the past, the
direct and the different financial costs that are made. Tendering forms need to be submitted
so that the project can be taken into consideration for the government work.
The lean project administration serves as one of the vital parts of project management.
It adds the actual potential to the project. It helps in inviting different stakeholders in
investing in the project (Sunder M, 2016). Lots of information and knowledge is gathered on
the implementation of lean project management. The lean project management gives a wide
range of benefits. The benefits are regarding productivity, efficiency, quality, profit norms,
production. All the benefits are in positive aspects and help in changing the complete
scenario of the project. It is going to help the organization by reducing the unwanted parts
that slow down the project. The project is speeding up with the implementation of lean
project management. The lean project management is considered as a long-term strategy that
an organization adopts. Implementation of the lean project management helps the
organization serving better quality of products at the market with the minimum cost. It helps
in establishing good customer service. It built a communication plan so that there is
transparent communication within the organisation. In many organizations it is noticed that
the implementation of the lean project management helps in increasing the entire profit for
the organization, improve and increases the effectively as well as the efficiency. The
execution of lean project management is mostly noticed in the manufacturing sector, and it
helps in developing the work environment in the manufacturing industry. Lean management
comprises of different sets of tools that help in the betterment of the project. Lean
management uses minimum input and gives maximum output. Therefore, the execution of
lean project management increases the overall opportunities of an organization. Lean project
management if implemented in an organization will help the organization. Lots of training

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need to be given to the staffs so that they are updated with the technology. The project is
benefitted to be tender on government works. Maximum profit is gained by minimum
investment done by an organization.

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