Creating a Leave Approval System for X Organization

Running head: DIPLOMA OF BUSINESS ADMINISTRATION
Diploma of Business Administration
Name of the Student
Name of the University
Author note

1DIPLOMA OF BUSINESS ADMINISTRATION
A leave approval system is referred to one of the simple yet crucial Human resource (HR)
activities that have the potential to consume a significant amount of time of the HR department.
With the help of this system, the HR department manages the number of leaves taken by an
employee and the specific reason behind this. According to researchers, a poor leave approval
system has the potential to impose negative impact on the performance of the employees. In this
report, a plan for creating a leave approval system for X organization has been created in order to
enhance employee performance and loyalty towards the organization.
1. Evidence of consultation with users or stakeholders
In order to develop an effective leave approval system a meeting with stakeholders, i.e.
directors, HR manager and team leaders of each department of the X organization has been
conducted. The meeting minutes are as follows:
Meeting topic: Development of leave approval system
Date: 8/3/2018 Time: 9.00am to 11.30 pm
Location: office conference room
Chairperson: Mr. Y, HR manager
Meeting Agenda: To access the issues associated with the current leave approval system
Meeting minutes:
 A leave tracker that will show how many leaves have been taken by an employee will be
implemented in each employee’s portal.
 Unplanned leave will require proper justification for approval.

2DIPLOMA OF BUSINESS ADMINISTRATION
 Employees will be provided with the opportunity to enash their leave after each financial
year.
2. Detailed cost estimation of developing the leave approval system
Developers Budget
HR department 1000 dollars
Efficiency consultants 3000 dollars
IT technicians 4000 dollars
3. Worksheet for evaluating developers
Developers Role
HR department 1. Conducting meeting with the
employees in order to understand
their concern about leaves.
2. Developing policies for the new
leave approval system
Efficiency consultants Developing strategies that needs to eradicate the
mentioned issues
IT Technicians Developing the application that will be
implemented in the employees portal

3DIPLOMA OF BUSINESS ADMINISTRATION
4. An action plan
Action Individual/individuals
responsible for the
Action
Time
1. The issues
associated
with the
current leave
management
system will be
assessed
HR manager 2-3 weeks
2. An
application
for jotting
down the
number of
leaves taken
by each
employees
along with the
number of
planned,
unplanned
IT technicians 2-5 weeks