Letterdearne Nursery and College ICT Project 2022

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Letterdearne Nursery and College ICT Project
Name of University
Author Note

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Table of Contents
1. Project Charter.................................................................................................................2
1.1. Deliverables..............................................................................................................2
1. 2. List of Task and Work Break Down Structure (WBS)............................................3
1.3. List of Resources......................................................................................................5
1.4. List of Possible Risks................................................................................................8
2. Gantt Chart.......................................................................................................................9
3. Risk Management..........................................................................................................10
3.1. Risk Analysis Process.............................................................................................10
3.2. Risk Log..................................................................................................................12
4. Project Progress Reporting Strategy..............................................................................15
5. Critical Review..............................................................................................................15
5.1. Importance of Gantt chart.......................................................................................15
5.2. Importance of Risk Management Plan...................................................................16
5.3. Importance of Project Progress Reporting Strategy...............................................16
References..........................................................................................................................18

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1. Project Charter
Project charter is a formal document that gives a brief outline and understanding of the
key project objectives, deliverables, milestone and resource requirements of an undertaken
project (Schwalbe 2015). In the following paragraphs, a project charter of the ICT project
undertaken by Letterdearne Nursery and College is documented.
1.1. Deliverables
Letterdearne Nursery and College lacks proper ICT strategy and lot of improvements are
needed to be brought about in the college to improve the present condition. The key deliverables
of the undertaken ICT project and its expected data of completion is indicated in the able below-
Deliverables Expected Date of Achievement
Preparation of Business Case Tue 09-06-20
Development of Project Plan Tue 01-09-20
Making Arrangement of New PCs Tue 27-10-20
Implementation of Data and Communication Network Tue 01-06-21
Setting up Business Support Application Tue 01-06-21
Design and Deliver of New Website Tue 24-08-21
ICT workstations in Library Tue 02-11-21
Staffs Training Tue 07-12-21
Designing ICT Strategy Tue 01-02-22
Table 1: The Deliverables of Letterdearne Nursery and College ICT Project

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The fulfillment of the deliverables mentioned in table 1 will indicate successful
completion of the project. The table gives an idea of the expected time of completion of each
deliverables of the project.
1. 2. List of Task and Work Break Down Structure (WBS)
The undertaken ICT project by Letterdearne Nursery and College will be implemented in
a sequential manner and the entire project is divided in certain phases. On basis of the works to
be accomplished in the project, a WBS is prepared. WBS in a project provides a deliverable-
oriented and the hierarchical breakdown of the tasks to be performed in a project to achieve the
main project objective and deliverables (Burghate 2018). The task list and the WBS of the ICT
project undertaken by Letterdearne Nursery and College are indicated as follows:-
WBS Task Name
0 Letterdearne Nursery and College ICT Project
1 Project Imitation
1.1 Meeting with Dr. Letterdearne
1.2 Detailed analysis of the changes needed
1.3 Documentation of the changes
1.4 Preparing the Business Case
1.5 Development of Project Charter
1.6 Milestone: Charter Approval
2 Planning
2.1 Estimate Work
2.2 Estimate Budget
2.3 Estimate Schedule
2.4 Develop Plan
2.5 Milestone2: Approval of Project Plan
3 Implementation
3.1 Preparation Phase
3.1.1 Buy New Computers
3.1.2 Arrange New broadband connection
3.1.3 Test internet Speed
3.1.4 Prepare draft IT Policy

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3.1.5 Milestone 3: Set up new PCs in the school
3.2 Implement Data Communication Network
3.2.1 Set Up the Hardware
3.2.2 Set up data communication Network
3.2.3 Test Network Platform
3.2.4 Implement Business Support Application
3.2.5 Milestone 4: Complete set up of Data Communication Network
3.3 Website Development
3.3.1 Design Framework
3.3.2 Design Interface
3.3.3 Complete Coding
3.3.4 Design Database
3.3.5 Link with Database
3.3.6 Milestone 5: Completion of Website Development
3.4 ICT Workstation Development
3.4.1 Set up new ICT Workstations in library
3.4.2 Test New Workstations
3.5 Training and Development
3.5.1 Develop Training Modules
3.5.2 Train Staff
3.5.3 Collect Feedback
3.5.4 Develop Final ICT strategy
3.5.5 Milestone 6: Completion of Development and Training
4 Project Closure
4.1 Evaluate Project
4.2 Complete Payment
4.3 Release Resources
4.4 Document Project
4.5 Milestone 7: End Project
Table 2: Representing the Task List and WBS
The hierarchical decomposition of all the tasks mentioned in table 2 is designated in the
figure below-

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Figure 1: Showing the WBS of the ICT project undertaken by Letterdearne Nursery and
College
The successful completion of the tasks indicated in the WBS will ensure successful
project accomplishment.
1.3. List of Resources
The efficacious achievement of the project involves the resources who will be managing
the execution of the project and the resources who will be supporting the execution of the
project. The latter group of resources are the staffs of the college whose support is needed to
complete the project in a timely fashion. The resources, their roles and the description of their
duties that they needed to carry out to successfully execute the tasks mentioned in table 2 are
indicated in the following table-
Resources Title of Brief Description of the Duties