Council Amalgamation Project Charter

This project charter outlines the transition plan for the establishment of a new local government identity that will cover the City of Swan and Shire of Mundaring. The project aims to deliver an organization capable of meeting legislative requirements and enhancing outcomes. The project will be executed in three phases, including reviewing the present situation, delivering the endorsement of the project management plan, and executing the transition phase. The total budget of the project is estimated to be $1,782,390, and the budget for the present time will be raised by 10% as the cost of the resources must be increased within these three years.

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Student Name: <Please fill>
Student Number: <Please fill>
Student Email: <Please fill>
Project Title: Local Government Reform Project
Project Sponsor:
LIC, and combined executive
team Date Prepared: 9th June 2018
Project Manager: <Anonymous> Project Customer: Local community
Executive Summary:
The proposed project will be helpful in developing of the new organization that is capable of meeting the
legislatives requirements that can alternatively result in the enhancement of the outcomes. It is obvious that the
project will be divided in certain phases and hence, the project in manner to meet the expected objectives and goals
of the project. The review, Interim, and Transition of the project planning should be accomplished in an efficient
and effective manner that can alternatively result in the proper and efficient delivery of the project.
Project Purpose or Justification:
The purpose of this report is to propose a transition plan that can facilitate the management and preparation of the
transition to the new local government identity that was established on July 2015 that will be capable of covering
the City of Swan and Shire of Mundaring. This project will be delivered to establish an organization that is capable
of delivering the objectives and expectation of the consumers considering the enhancement of the business and
meeting the legislative agreements.
Project Description:
The project will be executed in three phases including reviewing the present situation and the project management
approaches those should be delivered in an efficient and effective manner. Thereafter, the second phase will be
delivering the endorsement of the project management plan that was established in the previous phase and followed
by this, the transition phase will be executed that will be commenced after the existence of the new entity.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 1

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Initial Risks:
…
Risk Id Risk Statement Probability Impact Score Strategy Response
R 001 Scope creep 5 5 25 Proper quality
measure
implementation
Proper quality
measure
implementation
R 002 Schedule
escalation
4 5 25 Proper planning Proper planning
R 002 Budget
escalation
4 4 16 Proper
estimation and
resource
planning
Proper
estimation and
resource
planning
R 003 Not meeting
satisfaction of
the customers
5 4 20 Effective and
proper
monitoring and
evaluation
processes
Effective and
proper
monitoring and
evaluation
processes
R 004 Communication
gaps
3 4 12 Communication
management
plan
Communication
management
plan
R 005 Lack of
resources
4 3 12 Resource
planning in an
efficient manner
Resource
planning in an
efficient
manner
R 006 Legal
agreements
2 5 10 Legal
agreements in an
efficient and
effective manner
Legal
agreements in
an efficient and
effective
manner
Initial Stakeholders:
Name Interest Impact Strategies
Suppliers Medium Low Supply the necessary resources for the growth and
development of the project
Contractors High Medium Provide high quality materials and resources those are
necessary as per the requirement of the project
CEO High Very high Make better decision-making that can alternatively results in
the enhancement of the production and output of the project
Combined
executives
Very high Very High Take better decisions those are capable of influencing the
entire project
LIC Medium High Provide better coverage and transfers the various risks
Union
representatives
High Medium Provide legal approvals on the various matters related to the
project execution.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 2

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Deliverables:
Resource capability enhancement
Increase in the financial support
Better assets management
Provide better place for work to the workforce
Better service provision, and local services for the local people
Service integration in efficient manner
Better and enhanced organizational management
Better and enhanced service delivery to the consumers
Summary Milestones Due Date
Corporate Business Plan 31/ 4/ 15
Budget 4 / 5/ 15
Council Business 15 / 5 / 15
One network 20 / 5 / 15
Customer interface 23 / 5 / 15
Financial set up 30 / 5 / 15
Summary Budget and Feasibility:
Total budget of the project estimated to be $ 1,782,390 and the budget for the present time the budget will be raised
by 10% as the cost of the resources must be increased within these three years and hence, the feasible indirect cost
would be $ 1,960,629.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 3

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Objectives and Success Criteria
Scope:
To deliver a transition plan that manages the transition and established a better and productive organization
through combining the two organizations.
Time:
Five years
Cost:
$ 1,960,629
Quality:
Fulfills the needs and requirements of the consumers
Acceptance Criteria:
The established organization should be capable of delivering the previously defined organizational business
strategies and meets all the estimated scope and objectives.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 4

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Approval and Manager
Project Approval Requirements:
The proposed draft has been already passed by the authorities and now the new developed project plan should be
capable of meeting the objectives, goals, and scope developed during the planning stage of the project.
Project Manager:
The project should be developing a feasible project plan that will allow the project stakeholders to reconsider the
proposed strategies and execute the transition accordingly.
Approvals:
<Anonymous> <Anonymous>
Project Manager Signature Sponsor or Originator Signature
<Anonymous> <Anonymous>
Project Manager Name Sponsor or Originator Name
<Anonymous> <Anonymous>
Date Date
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 5

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
References:
Binder, J., 2016. Global project management: communication, collaboration and management across borders. Routledge.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John
Wiley & Sons.
Meredith, J.R., Shafer, S.M., Mantel Jr, S.J. and Sutton, M.M., 2016. Project management in practice. Wiley Global
Education.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 6