Manage Meetings: Types, Procedures, Agendas, and Responsibilities

Manage meetings

TABLE OF CONTENTS
TASK 1............................................................................................................................................3
TASK 2............................................................................................................................................6
Task Activity 1............................................................................................................................6
Task activity 2.............................................................................................................................8
Task activity 3.............................................................................................................................9
TASK 3..........................................................................................................................................12
REFERENCES..............................................................................................................................15

TASK 1
QUESTIONS
1. Organizational meetings
as organisational meetings are held in order to appoint officers, setup minute books and
make appointment of auditors and several many reasons (Treasure-Jones and et.al., 2019). With
the proper planning of organisational meetings, the people can keep themselves updated on
current events and make discussions as well. When the organizational meetings take place it
helps people to make decision-making process successful. There are different types of
organisational meetings such as team building meetings, problem solving meetings, planning
meetings and project related meetings so on.
2. Purposes of workplace meetings
Workplace meetings is very important for the success of business as it helps employees
and management team to make important decisions (Appel-Meulenbroek, Weggeman and
Torkkeli, 2018). In the business management, workplace meetings helps employees to
communicate with each other and share important information. With the help of workplace
meetings, the employees can easily solve problems by using effective solutions in the meeting.
The major purpose of the workplace meetings is to build team work and work on projects so that
it would help the management to achieve success.
 By having workplace meetings, strong relationship between employees can be build
 it helps employees to make better and quick decisions on projects
 Workplace meetings facilitates creative thinking as people share their experience,
knowledge and skills.
3. Explaining agenda and items included in it
an agenda is a proper list of meeting activities in the order in which people begin with the
call so that it would end with adjournment (Oeppen, Shaw and Brennan, 2020). The major
importance of agenda is that it is very effective in nature as it increase team productivity and
performance at individual level. Basically, it is a proper list of topics that company or any person
want to cover up during their meeting time The major purpose of the agenda is to provide people
a clear guideline of what should happen in the particular meeting, in this agenda it is essential to
mention who will lead each task or project. Not only this, it will also explain about how long

each step should take which mean timeline of the task should be properly mentioned and final
review should be involved.
Agendas should include items such as:
 Actions items
 Informational items
 Discussion topics
4. Meeting terminologies
It is very essential for people to be acquainted with the terminologies so that it would provide
great results (Lopez-Fresno and Savolainen, 2020).
1. Agenda- as discussed this is one of the most important part in meeting which needs to be
taken into consideration. Basically, it is a proper planning for a particular meeting in
which a list is made for the agenda items to be discussed such as topic, goals, discussion
period, time allotment for each topic and feedback or final review of meeting.
2. Apologies- basically, it is a formal notification sent by people as when they are not able
to attend a meeting.
3. Brainstorming- it is a method or technique used by people in order to collect ideas from a
group.
4. Chair- basically, he is the person who controls the conduct of the particular meeting in
the company or any workplace.
5. Minutes- talking about minutes it is a formal part which is written to record a meeting. In
minutes, copies are circulated to attendees of meeting so it will record about the
confirmation at the next meeting.
6. Mover- proposer of a motion
7. seconder- who supports the mover of a motion a formal way in the meeting context
8. Quorum- basically, it a minimum number which is required to be at a meeting so that
meeting can be help successful and legitimately.
9. Standing order- talking about standing order, it is rules, policies and regulation made that
govern people how its meetings should be held and run effectively.
10. General business- talking about general business it is a body of the meeting where the
major goals and set objectives related of the particular meeting are being discussed for
the successfully run it.