Managing Workplace Meetings: Agendas, Action Plans, and Consensus

Manage Meetings

Table of Contents
INTRODUCTION.......................................................................................................................................3
TASK 1.......................................................................................................................................................3
An Agenda...............................................................................................................................................3
TASK 2.......................................................................................................................................................5
Action plan..............................................................................................................................................5
Advantages of recording action plan during work place meeting............................................................5
Strategies which can be used by manager for encouraging team members to attend meeting.................6
TASK 3.......................................................................................................................................................6
Phase to get consensus during meeting....................................................................................................6
TASK 4.......................................................................................................................................................7
Example comprising key legislations and provisions and codes while managing meeting at work place 7
TASK 5...................................................................................................................................................7
Outline meeting terminology, structure and arrangement........................................................................7
Responsibilities of chair person...............................................................................................................8
Options for meeting.................................................................................................................................8
Organization policies and procedures of meeting....................................................................................9
Develop a check list for preparation of workplace meeting.....................................................................9
List the actions for following a workplace meeting...............................................................................11
CONCLUSION.........................................................................................................................................12
REFRENCES............................................................................................................................................13

INTRODUCTION
Meeting is assembly of two or more people for discussing a particular topic for a certain
purpose. Meetings are organized in a group where people put their opinion, view points for
making consent on a particular aspect. In work place, meetings are really important and often
conducted in order to take an effective decision. There is a particular agenda of each and every
meeting which need to discuss with attendances before the meeting. The present report
comprises agenda, minutes of meeting along with the action plan to attain the agenda in
predefined period of time (Carnall, 2018). In addition to this, strategies to encourage more and
more person to take part in meeting, recommendations for reaching consensus, different
legislations to conduct meeting in an effective manner have also been included in the meeting.
Lastly, it comprises structure, policies of meeting, checklist for conducting work place meeting
and the action to follow the work place meeting in an efficient manner.
TASK 1
An Agenda:
Agenda is considered as a meeting plan which is shared with participants of meeting. It
included a list of different topics and sequence of activities in predefined manner which are
going to discuss during the meeting. Agenda needs to prepare in such a way that all the
participants get a clear picture about purpose of meeting. Neither, it needs to be very short nor
exponentially long and ambiguous. Agenda needs to be clear and concise under which date,
location and name of attendees also mentioned. It indicated what is going to happen in meeting
so that participants can also prepare themselves accordingly. In workplace meeting, it is really
important to prepare a suitable agenda in order to conduct meeting in proper and systematic way.
In this regard, an agenda for workplace meeting is given as under:
Objective: Develop strategies for inflating sales for next year
Date: 26-07-2021
Time:9-12
Attendees: Mr. John, Mr Nick, Tom Witworth, Johnson
Time Topic Presenter

9-9.15 Brief Introduction Tom Witworth
9.15-9.45 Review of previous minutes Tom Witworth
Sale Activity Tom Witworth
Pipeline Tom Witworth
Goal Status Tom Witworth
9.45-10.45 Break
10.45-12 Feedback Tom Witworth
Sales person success stories Johnson
Trends Johnson
Opportunities Johnson
Minutes of meeting: Minutes are the notes which have been recorded during the meeting.
It includes number of attendees issues raised, response and final decisions taken during the
meeting. Basically, it provides a summary of meeting (Sutherland, 2017) . Main purpose of
meeting is to record the responsibilities assigned to different individuals along with necessary
deadlines and achievements. In current scenario, the minutes comprise goals, sales targets,
deadlines which are determined for sales people during the meeting.
Action plan: It is a document which is prepared for attaining the predefined goals within
stipulated period of time. It shows the resources, objectives and also the time period for
achieving desired objectives. Here, action plan for achieving the agenda of meeting is given
below:
Agenda Action to implement Criteria for judging
progress
Time period
Increment in sales For this, it is required
to provide proper
Here, it is required to
analyze the data of
1 year