Project Management for Renovation of Royale Pizza

This assessment covers the renovation project of Royale Pizza to expand their customers reach as well as profitability. It includes implementation plan, monitoring and control process, project performance evaluation.

Management

Table of Contents
Table of Contents.............................................................................................................................2
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
1. Implementation plan................................................................................................................3
2. Monitoring and control process...............................................................................................5
3. Project performance evaluation...............................................................................................7
4. Project closure.........................................................................................................................1
CONCLUSION................................................................................................................................1
REFERENCES................................................................................................................................2

INTRODUCTION
Project management is the planning of guiding a team's work at a given period to
accomplish objectives and fulfil the success criteria. The project manager's main aim is to maintain
all the project goals inside the defined circumstances. Typically, this detail is defined in the project
report which was generated at the beginning of the construction process (Andersen, 2016). This
assessment based on the case study of Royale Pizza it was founded in 2007 and offer variety of
foods and other related services. This assessment covers the renovation project of Royale Pizza to
expand their customers reach as well as profitability. This report covers the several topics such as
implementation plan which cover all the necessary information, monitoring, execution and closer
phase of project management to get the success in this project.
MAIN BODY
1. Implementation plan
Overview: Royale Pizza was founded in 2007 by a businessman with over 20 years of
experience throughout the food service sector. Royale Pizza is associated with high quality and
traditional taste of Italian pizzas, and now they deliver 40 types of foodie and famous pizza. The
shop is situated on one of Melbourne CBD’s busiest roads, near the Southern Cross Station. The
main renovation project involves the work related to flooring, air conditioning construction, dust-
free lighting, improved compressor capacity and skilled kitchen exhaust cleaning. Machinery will
include buying 3 fryers, 2 heating systems, 1 dough roller, point - of - sale machine with proper
software and hardware to power it.
Management structure: In order to successful implementation of project plan,
organization should have matrix organizational structure. Project manager should have enough
power to maintain the project and direct their team members about the task which required
completing on time. The staff members report into two supervisors in a matrix organisation and one
is functional manager and another is project manager. Information occurs from the two managers to
the team leaders (Daniel and Daniel, 2018). The matrix organization is generated to achieve the
maximum value from the organisation culture of both functional and predicted form. Departmental
work is performed by staff members, and they also perform project task. Project manager of
Royalee Pizza should follow this matrix management structure and hold the entire power under
their hand and build separate team for it, who works under this renovation project. It helps them to
control the entire activities and at the end, project manager is separately accountable for it.
Style and culture: In this element, project manager should follow the best management
style to motivate their employees or team members to achieve project requirements. It is suggested

that, democratic leadership style is most appropriate but when managers want to complete any task
before deadline along with the quality, that time autocratic leadership style is most favourable to
adopt. Authoritative leaders encourage a dynamic sense of creativity and passion for the project.
Experts also claimed that "the ultimate leader is a revolutionary who inspires people by telling them
how the work blends into this dream," which will be true for every project.
There are various types pf factors which are focused while implementing a project plan. All
of them could be understood with the help of following discussion:
 Clearly Defined goals: It is mainly focused with the mission of the project and well-
structured purpose of the tasks that will be performed to complete the project.
 Competent Project Manager: An individual with effective technical, administrative and
interpersonal skills known as competent project manage who is very important for a project.
 Top Management Support: All the internal as well as external stakeholders are required to
be supported by the management which is responsible to control the project and other
individuals working on it (Ekrot, Kock and Gemünden, 2016).
 Competent team members: All the individuals who will be working on the project are
required to be skilled and well trained so that they can perform all the roles which will be
assigned to them.
 Sufficient resource allocation: It is very important for the project managers to make sure
that they make sure that they have acquired all the required financial and other necessary
resources for all types of positive as well as negative situations.
 Adequate communication channels: It is very important for the project managers to make
sure that there is open communication between the stakeholders, customers, owners and
manager. It can help to circulate the detailed related to project, its progress, objectives,
changes and needs.
 Control Mechanisms: In order to measure the progress of project it is essential for project
manager to take proper measured of the plan and analyse that all the activities are running
according to the schedule (Eriksson, Larsson and Pesämaa, 2017).
 Feedback capabilities: The stakeholders who are involved in the project should provide
feedback on the project and provide suggestions for corrections in the plan. It could be done
through formal meetings or information interaction.
 Responsiveness to clients: It is very important for the project managers to interact with the
clients after completion of the project for any type of assistance which could be required by
them.

 Risk Management: It is essential for the managers to make sure that they analyse and try to
mitigate all the risks which may affect the success of the project.
There are some specific attributes and characteristics that should be acquired by all the team
members. All of them could be understood with the help of following discussion:
 The common goal: All the effective teams are required to have a common goal which can
help to motivate all the team members. The goal of the team which is working on the
project of renovation project of Royale Pizza is to complete the project successfully in
40000 Australian dollars.
 Establishment of roles: All the team members of the team are required to be aware of all
the roles and responsibility of them. It can help them to interact with the stakeholders
properly and get their feedback. Apart from this, it can also help develop strategies to get
the work done easily and efficiently (Görög, 2016).
 Time management: For all the team members it is very important to make sure that they
perform all their jobs on time as it can help to ignore the situation of delay in the activities.
In case of Royale Pizza the time duration is 4 months and to complete it on time the
individuals are required to perform all the jobs on time.
 Problem solving: It is very important skill which is required to be acquired by all the team
members as it can help to deal with all the negative situation which may tale place at the
execution stage of the renovation project.
2. Monitoring and control process
When the plan is formulated and implemented successfully it is very important for the
management to make sure that they check the plan strictly and carefully to analyse the issues in it.
Afterwards effective steps to control them are required to be followed. Monitoring and controlling
are two main tasks which are required to be performed by managers to meet the commitment and
deadlines. There are several steps which are required to be followed while working on monitoring
and controlling of the renovation project of Royale Pizza All of them are as follows:
 Assessment of the efficiency of the project in accomplishing the project objectives and
plans: It is very important for the project manager to make sure that effective actions for the
management of project are taken for this purpose, time, cost, resources, quality and
stakeholders are required to be analysed (Kerzner, 2017). The time required for the project
is 4 months, cost is 40000 dollars, quality is high and the stakeholders are customers,
employee and the owner of Royale Pizza. By paying attention towards all of them it could
be determined that project’s objectives will be accomplished or not.

 Improvement on the internal learning and decision-making capabilities pertaining to
renovation plan implementation: At this stage the managers will be required to identify
the areas where improvement is required. For example, if the arrangements of new furniture
are not made properly then the manager will be required to make changes in decision which
may pertain the renovation plan implementation.
 Ensuring the individual accountability to the stakeholders and the team members
responsible for the renovation procedure: At this stage, the managers make sure that all
the individuals and stakeholders who are working on the project of renovation are
accountable for all their actions. It can help to remove the errors from the renovation
process (McClory, Read and Labib, 2017).
 Contribution to the efficacy in the project outcome: It is last stage of monitoring where
the manager will be responsible to analyse that the previously taken steps are able to
enhance the project execution and contribute in enhancement of efficiency.
Tools and techniques required for the controlling process: When the managers of the
renovation project will be working on it, they will be required to take effective actions to control all
the activities. While monitoring the project the main focus is required to be paid towards the
workflow. It can help to make sure that all the activities are performed systematically. The key
stakeholders in the context of the renovation project will be suppliers, contractors, installers,
technical staff etc. In order to complete the project successfully proper coordination among them is
required to be established (Newton, 2016). While controlling and monitoring the project,
scheduling and communication are the two main functions which should be taken in to
consideration. With the help of them, it could be assured that all the activities are performed
systematically. A table below shows the proper understanding of the renovation project and its
milestones:
Goal Required
resources
Related
stakeholders
Quality Time Cost
Buy the best
quality
electrical
equipment for
the kitchen.
For example,
kitchen
exhaust
Funding,
supplier of
the
equipment.
Supervisors
of shop,
supplier of
equipment’s,
technical
support team.
Make sure
that quality of
the equipment
that will be
acquired is
good and
certified.
The time
duration
which will be
required for it
is 2 weeks.
6000
Australian
dollars

system, air-
conditioner
etc.
Hire expert
for the
technical
team who can
conduct the
inspection
Technical
experts
Shop
supervisors
and the
technical
experts
Checking the
quality and
level of
inspection in
every 7 days
2 months 9000 dollars
Appointing
the safety
compliance
team to so
that security
of project
could be
assured.
Compliance
team and
safety
consultants
Ship
supervisors,
safety experts
and
compliance
team
Checking the
level of safety
of the project
in every 5 to
7 days
1 month 6000 dollars
Hiring the
installers and
electricians
for the
installation of
the project
Electricians
and installers
Financiers,
electricians,
supervisors
and installers
Installing the
equipment in
the kitchen
and checking
its service in
every 7 days
15 Days 8000 Dollars
Appointing
contractors
and starting
the renovation
work of
Royale Pizza
Finance for
construction
material
Financiers,
supervisors,
contractors,
professionals
for
construction
4 months 11000 Dollars
3. Project performance evaluation
While working on a project it is very important for all the project managers to make sure
that effective evaluation of performance is done. The main focus in the renovation project of
Royale Pizza should be implementation of equipment and construction. It is very important for the

managers and other stakeholders working on the project to analyse the performance of project as it
is significant for attaining success. The main element which will be focused is delivering good
quality food to the clients so that sales could be increased by 25%. In the Spencer Street area
Royale Pizza is the only pizza shop so it does not have to deal with any type of competitors which
can help it to attract large number of customers. There are various elements which are required to
be followed measure the performance. All of them are as follows:
 Direct impact upon clients: It is one of the major elements which can help to analyse and
measure the success. The main objective of going under the renovation of Royale Pizza is to
retain existing clients and attract new customers. It has been estimated that when renovation
will be completed then it will result in increment in number of clients by 20% per day.
 Return on investment: The owners of Royale Pizza are willing to increase the sales by
25% and it has been estimated that it is the another KPI which can help to measure success
of renovation.
 Engagement and support of stakeholders: In order to attain success in the renovation
project it is very important to engage the stakeholders as they play an important role in the
execution of all the operations. The main stakeholders for the project are consultants,
contractors, managers, installers, experts, supervisors etc. Support and engagement of them
is the KPI which can also help to measure performance and attain success (Padalkar and
Gopinath, 2016).
 Completion of the milestones in the predetermined time period: There are various
milestones which are required to be completed on time and it can help to attain success.
Gantt chart:
Activitie
s
1st to
2nd
week
2nd
to
3rd
week
3rd
to 5 th
week
5th to
7th
week
7th to
10th
week
11th
to
13th
week
13th
to
15th
week
15th
to
17th
week
17th
to 18th
week
18th
to
20th
week
Project
initiation
Plannin
g and
prepara

tion
Reso
urce
alloca
tion
Execu
tion
strate
gy

Scree
ning
and
audit
Replac
ement
strategi
es
Milestone plan:
Milestone schedule
(input)
Tools and techniques Monitoring aspect
(outputs)
Time required
Scheduling the
management plan
Schedule Network
Analysis
Manage
baseline
schedule 1 month
Management of
attribute list Critical Chain
Method
Milestone Charts 1 month
Formulating project
schedule and network
diagram
Resource Optimization
Techniques Updating the project
management plan
3 months

Planning to
activity
resources
resource
Modelling
Techniques
Updating the project
document 4 months
Planning
for activity
duration
Schedule
Compression
Techniques
Making
updates in
the project
5 months
4. Project closure
When the duration of 4 months will be completed then the project will head towards the
closure stage. There are several steps which will be followed at this stage:
Complete the paperwork: At this stage all the project related paper work is completed
so that contract could be closed. Here, all the outstanding payments are cleared.
Conducting post completion audit: It is one of the major steps which are required to be
taken as it helps to take a look back at all the milestones to measure success.
Releasing the resources: When the project is completed then the managers must make
sure that they have released all the resources. All the external stakeholders must sign off at this
stage (Sunder, 2016).
Archiving the project testimonials: It is last stage of closure of the renovation project.
Here, the details for the important components of the current project are require to be archived s
it can help to retrieve the requirements.
CONCLUSION
From the above report it has been concluded that, project management is the process of
managing all the activities related to project so that it could be completed on time. Some key
elements of it are implementation, monitoring and controlling, performance measurement,
closure etc. The milestones that are required to be focused while completing a project are quality,
time, resources and stakeholders.
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REFERENCES
Books and Journals:
Andersen, E. S., 2016. Do project managers have different perspectives on project
management?. International Journal of Project Management. 34(1). pp.58-65.
Daniel, P. A. and Daniel, C., 2018. Complexity, uncertainty and mental models: From a
paradigm of regulation to a paradigm of emergence in project
management. International journal of project management. 36(1). pp.184-197.
Ekrot, B., Kock, A. and Gemünden, H. G., 2016. Retaining project management competence—
Antecedents and consequences. International Journal of Project Management. 34(2).
pp.145-157.
Eriksson, P. E., Larsson, J. and Pesämaa, O., 2017. Managing complex projects in the
infrastructure sector—A structural equation model for flexibility-focused project
management. International journal of project management. 35(8). pp.1512-1523.
Görög, M., 2016. A broader approach to organisational project management maturity
assessment. International Journal of Project Management. 34(8). pp.1658-1669.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
McClory, S., Read, M. and Labib, A., 2017. Conceptualising the lessons-learned process in
project management: Towards a triple-loop learning framework. International Journal
of Project Management. 35(7). pp.1322-1335.
Newton, R., 2016. Project Management Step by Step: How to plan and manage a highly
successful project. Pearson UK.
Padalkar, M. and Gopinath, S., 2016. Are complexity and uncertainty distinct concepts in project
management? A taxonomical examination from literature. International Journal of
Project Management, 34(4). pp.688-700.
Sunder M, V., 2016. Lean six sigma project management–a stakeholder management
perspective. The TQM Journal. 28(1). pp.132-150.
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