Management Meetings: Tips and Strategies for Effective Meetings

Management Meetings
Management Meeting Plan
Student Details:

Management Meetings 1
Contents
Management Meetings...............................................................................................................2
Part A-Question-Answers..........................................................................................................2
Answer 1....................................................................................................................................2
Answer 2....................................................................................................................................2
Answer 3....................................................................................................................................2
Answer 4....................................................................................................................................2
Answer 5....................................................................................................................................3
Answer 6....................................................................................................................................3
Answer 7....................................................................................................................................4
Answer 8....................................................................................................................................4
Answer 9....................................................................................................................................5
Answer 10..................................................................................................................................5
Answer 11..................................................................................................................................5
Answer 12..................................................................................................................................5
Answer 13..................................................................................................................................6
Answer 14..................................................................................................................................6
Answer 15..................................................................................................................................6
Answer 16..................................................................................................................................7
Answer 17..................................................................................................................................7
Answer 18..................................................................................................................................7
Answer 19..................................................................................................................................8
Answer 20..................................................................................................................................8
Answer 21..................................................................................................................................8
Answer 22..................................................................................................................................9
Answer 23..................................................................................................................................9
Answer 24..................................................................................................................................9
Answer 25................................................................................................................................10
Answer 26................................................................................................................................10
Part B- Report..........................................................................................................................11
References................................................................................................................................12

Management Meetings 2
Management Meetings
Part A-Question-Answers
Answer 1
An agenda is used to give control to the individual conducting the meeting over the
flow of info as well as discussions at the meeting. This is used as a notice of meeting to the
attendees so that they can come with already prepared (Garcia, Kunz, & Fischer, 2008).
Answer 2
Items to be included on a meeting agenda can be determined with the help of a
checklist covering all below things:
 Creating agenda before time
 Apparently defining the meeting’s objective
 Allowing adequate time for all agenda items
Answer 3
There are five major items of standard meeting agendas:
 The meeting’s objective
 The work plan of the meeting
 The strategies
 Goals and values
 Results
Answer 4
Factors considered while deciding over the structure of a meeting, are as follows:

Management Meetings 3
 Meeting’s invitation to the appropriate peoples
 Utilising time efficiently
 Designating an apparent purpose
 Closing with the action plan
Answer 5
Meeting style and structure (formal or informal)
 To develop business plans: Decision making formal meeting
 To announce company profits to shareholders: Information sharing informal meeting
 To check the progress of a project with one member of the project team: Project status
update formal meeting
 To confirm daily work objectives: Information sharing formal meeting
 To plan the organization’s next social club function: Team building informal meeting
 To elect new board members: Team management formal meeting
 To inform team members of planned maintenance to the building’s fire safety system:
Information sharing informal meeting
 To hear a staff grievance: Problem solving formal meeting
Answer 6
The following participants’ quality factors may help the meeting coordinator while
identifying participants to conduct effective meetings:
 Knowledge of required expertise
 Time availability
 Commitment
 Open minded
 Viewpoints
 Authority of making decisions (Garcia, Kunz, & Fischer, 2008).