Managing Business Document

Running head: MANAGING BUSINESS DOCUMENT
Managing Business Document
Name of the Student
Name of the University
Author Note

1MANAGING BUSINESS DOCUMENT
Table of Contents
Introduction................................................................................................................................2
Assessment Task 1.....................................................................................................................3
Activity 1................................................................................................................................3
1.1 Needs, Requirements, IT capabilities for the organization to design and produce the
documentation....................................................................................................................3
1.2 Documentation Standards to meet the organizational requirements............................4
1.3 Organizational and Legislative requirements for information entry, storage, output
and quality of document design.........................................................................................5
1.4 Types of documentations used in the organization......................................................5
Activity 2................................................................................................................................6
2.1 Letterhead Template.....................................................................................................6
2.2 Expenses Spreadsheet..................................................................................................7
Activity 3................................................................................................................................7
3.1 Training and support required for the implementation of documentation standards...7
3.2 Establishment of complex technical standards for documentation..............................8
3.3 Matching the requirement of each document with software functions........................8
Activity 4................................................................................................................................8
4.1 How the company should monitor the use of standard documentation templates and
macros................................................................................................................................8
4.2 How the company should evaluate the quality of document produced against the
documentation standards....................................................................................................9
4.3 How the company should review their documentation standards against the changing
needs of the organization...................................................................................................9
4.4 How the organization should plan for the implementation of improvements
according to the changing organizational procedures......................................................10
Assessment Task 2...................................................................................................................10
Q1. Describe Document Production Processes................................................................10
Q2. Identify Cost involved with implementation of standard documentation.................11
Q3. Explain the Software applications relevant to document design and development for
the organization................................................................................................................11
Q4. Identify key provisions of relevant legislations and regulations, codes of standards
affecting documentation procedure..................................................................................12
Q5. Outline Organizational Policies and Procedures relating to document production. .12
Q6. List the sources of expertise available externally to the organization or workgroup13
Conclusion................................................................................................................................13
References................................................................................................................................15

2MANAGING BUSINESS DOCUMENT
Introduction
The Adept Owl organization aims at producing high quality entertaining board card
and puzzle games for all ages to enjoy. The organization wants to establish a reputation of the
organisation as the most finest and innovative entertaining board game developers in
Australia. Their values are focus to the customers to actively encourage the excellence,
Innovation and continuous improvement of the organisation as well as work elaborately and
consultatively with integrity, professionalism and teamwork. In addition to that the
organisation wants to support the innovative thinking and management, along with the
leadership skills to create a high performing organisation that would ensure sustainable
materials and processes that are used for manufacturing and distribution (Hautmann and Neill
2018). To comply with all the mission, vision, values and chattered directions of the
organisation, it is required the documentation process within the organisation is absolutely
flawless to make sure that the organisation does not perform any operation without a proper
set policy and procurement. Documentation process outlines all the steps that are necessary to
complete a certain task or process within the organisation and this is why the organisation of
Adept Owl needs to have a particular documentation process developed within the
organisation that would make sure that all the documentation standards are maintained with
the information, budget and technological requirements of the organisation (Willner et al.
2016). The following report would find out all the relevant features and expertise that are
required to make sure that the organisation has been maintaining proper standards for the
operational processes within the organisation to manufacture the best quality products for the
customers.

3MANAGING BUSINESS DOCUMENT
Assessment Task 1
Activity 1
1.1 Needs, Requirements, IT capabilities for the organization to design and produce the
documentation
Needs: The organisation of Adept Owl has specific means for the design and
procedure of the documentation process and they have all the amenities that are required
(Rooney et al. 2016). The organisation has set up all the policies regarding the basic needs of
presenting or initiating a documentation process starting from the stationeries to the software
systems.
Requirements: The primary requirements for the documentation would have the
stakeholder analysis, the business analysis plan, the current state analysis, the scope statement
specification, the functional requirement specification, wireframes and other visual
documentation, informal or data model documentation, test plans, test cases and user
acceptance test plans.
IT capabilities: The IT capability is of the organisation includes the registered
software programs that are used already in the organisation. The organisation does not
support the software programs that are unauthorised as they have an impact cable quality of
enabling security vulnerability in the network affecting the computers in the organisation. All
the softwares and tools identified as freeware or public domain software within the
organisation along with the multiple disciplinary systems that the organisation has set up as a
security policy of handling IT devices.