As a team leader of BizOps, it is important for me to manage the IT functions properly, furthermore manage coordination for the retail operations division and projects that require proper funding and budgetary activities. There are both present and urgent projects that require proper invoices and thus when made purchases on large volumes, discounts have been provided as well. 1. List of Organizational policies and procedures Organizational policies Communication policy Confidentiality policy Continuous improvement policy Human resource management policy Information management policy Information technology policy Quality assurance policy Sustainability policy WHS consultation policy Risk management policy WHS emergency response policy
WHS bulling and harassment policy WHS alcohol, drugs and smoking policy Organizational procedures WHS incident investigation procedures WHS hazard reporting procedures Sustainability procedures Risk management procedures Resource acquisition procedures Document control procedures Conflict resolution procedures Contract management procedures Communication standard procedures Continuous improvement procedures 2. BizOps use forms and templates. Templates are forms that can include the customer service plan, customers’ complaints and feedbacks, project progress and project budget report. Various templates that consist of features and information are needed to be filled to prepare an appropriate document. Incident and injury report form is another type of document while there are draft invoice and privacy policy statements included in the documents used by BizOps.
3. The existing contracts that were modified had been used to develop the contract form templates and must include formatted macros and texts for increasing the speed of production process. The staffs need to swap the templates among themselves afterwards to check whether those meet the requirements of the organization and audience and whetherit has the proper layout, style and readability or not. The review procedures include evaluation of feedbacks by the project manager and determining its reliability. 4. The incident and injury form includes the nature of incident, effects on health and treatment procedures or responsive action undertaken to resolve the injury related problem. One of the major aspect that enables the form to meet the organizational standards is the proper layout, tone and content. As there were no responses and incident provided in the form, so it is not lea about whether the tone and contents are appropriate or not. Use of accurate language, avoiding spelling mistakes, writing clear and simple sentences for the document and maintaining transition between the different parts of the incident or injury form document can enhance the readability of the document. Active voice should be used as well. 5. The WHS laws, rules and regulations are promoted to maintain safe work conditions and improve the health and safety of workers in Australia.Based on the WHS legislation, the most important information are obtained to make sure that the incident is overcome properly. An incident must be stored in the form for at least a year. 6. The six questions used to obtain feedbacks are: What could be done for obtaining the feedbacks and responses of staffs of BizOps in Australia? Are you satisfied with the forms and templates provided and can you read these properly?
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Is it readable and proper information needed to manage the functionality of documents and templates at BizOps? How often do you check the templates and forms provided and how it helps you? Are you suitable with the tone, content, language and layout of the forms and templates? 7. There was a complaint made by a customer regarding the functionality of a particular product of BizOps, Australia. It was present in the customer complaint template or form and delivered to the staff who need to provide it to the manager. It can also happen when the senior manager provides a template to me and needs to be filled. During absence, it might get filled by someone else based on the feedbacks of the users. It is important to note that only few members are allowed to make amendments and that should be done with approval by me, as a team leader of BizOps. Amendments can often affect the business functioning and the projects, so it is important to ensure that the amendments are done with the approval of the team leader. 8. The invoice consist of the quantity of products in terms of volume, description of the product, its unit price, GST, shipping and handling charges and the total price incurred. All these necessary information are present, which shows that it complies with the documentation standards. The software used to manage discounts for the products purchased in large volumes are Tally.ERP9, Marg ERP9+ Billing and invoicing software. 9. The explanatory notes provide better understanding of legislation adopted at various levels and during the Invoicing Directive. It clarifies the application of GST invoicing rules along with the product description, shipping and handling charges and volume or quantity of products. Quantity
15 desktop PCs are ordered Description Computer systems with proper hardware and software components installed to meet clients’ needs Unit Price A$ 500 Price Total price of the desktop PCs added with the GST and shipping charges is A$ 25000 10. As a team leader, I need to encourage the IT staff and provide the explanatory notes to make him understand about the invoice properly. I would like to share the quantity of products ordered along with the price, GST and shipping charges to ensure that the staff achieve the desired skills required to manage the IT department activities. 11. Steps for invoice draft: Step 1: Completion of the order and the invoice is issued Step 2: Utilization of the invoice template Step 3: Writing the invoice Step 4: Providing options for paying online Step 5: Finally check and send the product to client
There might be time and cost constraints and to overcome that proper allocation of budget and time is essential. The Express Load’s Batch Load Mode can flag the unfound data and the utilization ofEvidence Cruncher to OCR can convert image files into PDF format so that the computer systems can scan it.Express Load’s CSV File Load Mode s also used for circulating and storing master file. 12. Keeping records of the expenditures every month is essential for minimizing the money spending. The careful planning and feasibility analysis could be a viable option for saving money as well during the management of projects.Comparing the prices could also help in saving a lot of money for the organization. 13. The newest version of Microsoft Office could promote better teamwork, introduce new chart types in word, PowerPoint and excel with much more added functionality. It would be more easy to get data in the Excel sheets and the smart lookup in the applications of Microsoft Office newest version provides better flexibility. The budget cycle could be easily prepared by adding data in the excel and in case the upgrade is delayed, it will hinder successful teamwork and coordination and prevent proper budgetary plan too.