Charity Event Management Plan

The assignment focuses on developing a comprehensive risk management plan for a charitable event being organized by the London School of Business Management. It outlines a detailed process involving risk evaluation, qualitative and quantitative analysis, development of a risk matrix, and implementation of control measures to ensure successful event execution. The plan also includes a project timeline with key milestones and deliverables.

Managing Operations and
Projects

Table of Contents
PROJECT CHARTER ....................................................................................................................3
Project Title: “Fundraising through selling food item for a charity event”............................3
Business case: ........................................................................................................................3
Fundraising ideas: ..................................................................................................................4
Project scope: .........................................................................................................................6
Project cost estimation............................................................................................................6
Budget estimation:..................................................................................................................7
Project time: ...........................................................................................................................8
WBS:......................................................................................................................................9
Gantt chart:...........................................................................................................................10
Risk Associated with the event:...........................................................................................11

PROJECT CHARTER
Project Title: “Fundraising through selling food item for a charity event”
Business case:
Project management is one of the vital consideration as well as important functions
for an operations managers. Planning for non-profit fundraising event is both an exciting and
time taking activities. Beginning of this process is well ahead of time and follow a simple rule
that to keep event as fun. Once the data and location is settled then start building excitement by
sending a professional to their collect sources from where funds can be raised. All those
aspects which is associated with implementation of new project is taken into consideration.
Charity events can be more positively helpful in raising funds for a good cause while operating
a visible and positive techniques. London School of Business and management is celebrating
its end of academic year with organising one day charity fundraising activity.
Some specific factors, budgeting and project revenue are required to organise in
appropriate manner so that better understanding of events can done by school management. It
is more crucial part of a business plan to include every possible facts and figures that are
presenting valuable image of a research plan. This fundraising would be done by selling cup
cakes and the amount which will be collected should be delivered for a charity events.
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Fundraising ideas:
There are various sources from which funds can be raised. This would be helpful for an
organisation to make successful their business plan. Those are mentioned underneath:
Fashion show: This is a healthy platform to gather valuable amount of funds by selling
their merchandise in no time. This would require floor space, advantages t-shirts and a little bit
of staff members.
Selling cup cakes: This would be one of the useful idea to raise funds for an events.
By selling these cup cakes whatever amount generate should be As it was mentioned under the
case that the event is going to organise in May 2018. This would create huge chance of
collecting sufficient amount of funds for a activities.
Individual charity night: This is done by providing honour for a cause related with a
activity that are closely helpful to deal with that particular reason. It can be essential for
fundraising for a single activities.
This would implies positive attitude and thinking about increasing maximum chances of
fundraising that can be helpful in organising an events. Such kind of decision person can made
with their own perception and ability. This would explain objective of a research study that is
to support and help needy students those are trying to learn. It can provide a compelling
rationale which is an essential part of delivering better understanding charity causes. It can
enable work to be fixed in accordance with both existing facts and practical applications.
Constraints:
There are various aspects which is related with the entire activity those are discuss underneath:
 Resource constraint: It is known as one of the crucial aspects for every project plan.
All those equipments essential for marathon or other things for organising events. It is
mainly associated with small staffs and assets those are available because of other
projects in the business management.
 Time constraints: It is more vital for every organisation as well as management to
organise all necessary arrangements those are needed at the time of event. As it is going
to take place in May 2018 so every possible requirement can be meet as per the planned
schedule.
 Budget constraints: In order to organise such a event at a large scale they need to have
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sufficient amount of budget so that every aspects can be make available. Crucial
permission should be taken from local authorities because they are said to be well
reputed institution. However, conducing such a event where huge number of people can
be joined which is big concern for the government.
This can affect the event and would have the chances to stop. If such kind of situations
are arises colleges required to take prior approval from local institutions in order to safe
operating of their events. The total amount they are charging for this particular events is
around £2018. This would be ensure that wide level of businessmen can donate more amount
of funds in accordance to mid and low businessmen
Problem and Opportunities:
There are various limitation to this particular project that are affecting the performances
of an business management. The primary assumption is the interest of people are seen very
low which is prime concern. The maximum amount of funds are collected from senior persons
so that maximum burden was totally transfer to them only. The time is another important
aspects of this project events which is seen in this specific project plan. This would also helpful
in making crucial process through which entire events can revolve around.
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Project scope:
The main purpose of this project plan is to draw maximum people and youngster to
provide their valuable contribution by buying those cup cakes. By this contribution, all those
students those are not having sufficient amount to take important knowledge can easily have
the chance to gain. By this support, total amount gather out of sold food products can be raise
for fund to organise a charity.
Project cost estimation
Cost is a primary concern with the process of planning and managing the budgets of a
particular projects. It consists of various activities which includes planning, estimating,
budgeting and funding so that the project can be accomplished within approve budget.
Planning a cost management consists of determining the policies and programs that would help
in generating valuable outcomes of the managers. Estimating costs is an important part for any
project plan. Every individual project of an organisation needs finance by which every events
can be accomplished in effective and efficient manner. In this context, investigators need to fix
total cost of every single activities that are going to be happen. Management of cost in a
project plan consists of initial to closing phases those are utilise in a project event. In other
word, it can be determine as total expenses which is required during designing out a plan with
the actual cost of project.
Research analysis:
It is known as strategies planning techniques which is related as the essential resources
that are needed to support a particular project event. The primary motive behind this is to gain
competitive advantages over the other. This is required to increase competencies in effective
manner by using resources in appropriate ways. Henceforth, it is project managers that is
responsible for the purpose of analysing a detail plan in order to attain their aims and
objectives. This would provide a complete overviews, about total time required to finish this
plan which is going for a good cause. Although, it will give data regarding total crucial things
that are essential for managers in achieving short term goals.
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Budget estimation:
In this, project managers uses to fix cost for organising a charity event. In accordance
with this, they need to prepare a well organise budget which consists of estimate costs and
expenses that business school is going to invest over that particular event. Hence,
implementing a project plan in respect of raising funds is more crucial for executives which is
set of an individual activity. This would assists an organisation to allocate funds in best and
suitable manner so that maximum advantages can be gain in coming time. This can lead to
increase in their market share and good brand image in the minds of other people as well as
other institutions. It can be more clearly understand by using analysing below mention
diagram:
Sales budgets May
2018
Particulars
Sales
2850
Promotional expense 160
Advertisement expense 120
buying cup cake 1210
Catalogues 110
Lighting 30
Total expenses
1630
Total Net Profits
1220
Estimated revenue:
This is related with total amount which is going to be incurred in a particular project.
This consists of monthly, quarterly and yearly report of an accounting period of time. This
would create maximum opportunities to managers in order to determine actual variations
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among past income with present time earnings.
Project time:
Time management is an essential ability to incur and plan total time which is require to be
spent on every event in a single day. The outcome of good time management is enhancing
effectiveness and productivity of an organisation. It is known as key components or project
plan that consists of vital skills such as goal setting ability, planning and capabilities to deliver
better performances.
Event Activities
It can be identified as each activity would be require to be get done in best and appropriate
manner. The task of event needs to be breakdown according to their convenience .
 Making sequencing: It is essential for the managers of event to divide the task
subheading into a proper sequence. This would assists in getting more effective results
in accurate manner.
 Estimation of required resources: Under this process, it must be helpful for the
managers to collect every possible resources those are going to be required in a project
event.
 Duration and efforts forecast: It is require to complete this necessary process with
wide accuracy. For this purpose they will be formulating crucial kinds of plan as well
as policies. There are plenty of organisation in the nation those are following into work
breakdown structure because it would assists in estimating each thing in more reliable
manner. This will be done in order to examine critical path which is taking total time
to accomplish their project.
 Development of plan: For this purpose, there are so many effective parameters that
will be use by superior those are stated under this project plan. There are mainly three
activities such as sequence of activity, total duration of time and valuable resources
requirement.
 Event controlling: This is final steps which is taken into consideration to manage time
management process. As it must be monitor and control every activities those are going
to be organise in a particular process .
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WBS:
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Gantt chart:
It is known as a series of activities which is presented with a lines as horizontal manner.
It describe total time taken by projects to finish with the allotted time. This would examine by
using below mention diagram.
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Risk Associated with the event:
It is important for management of company to first focus on identifying the risk which
brings challenges and difficulties in the execution of project activities. After that they need to
analyse such risk factors in order to find out whether they make positive or negative impact on
the event. It includes several steps which are described as below.
Risk Evaluation: The first step includes identifying the risk factors which make either
positive or negative impact on the event. The risk may related with the investors, workers,
architects etc. on whose contribution the success of an charitable events depends. For this it is
important to make proper communication and coordination with them so as to ensure them for
better performance.
Analysis of risk: This is the second step in which the manager analyse the risk factor carefully
so as to determine cause and effect. It can be classified into: Qualitative analysis: In this, the work is divided on the basis of their priority so that
they can concentrate on important factors in order to bring positive result to company .
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 Quantitative analysis: Its main aim is to assume or predict the behaviour or events with
the help of using mathematical measurements and calculations.
Risk matrix: It is a matrix which need to be determined while assessment of risk in order to
identify the level of risk arises at each and every stage of plan through considering
probabilities of occurring risk. This is considered as simple mechanism in order to increase
visibility of risk and aid management decision making.
Control measures: This is last step in which the manager focus on adopting an effective ways
to control and manage risk which restrict to organise an event in successfully manner. They
should focuses on evaluating and monitoring the performance of their workers so as to ensure
that they are performed in right direction.
Conclusion:
From the above project plan, it has been concluded that London school of business
management is planning to organise a charitable event for this purpose they are raising funds.
There are various aspects those are helpful in making event successful are mention clearly. The
overall project plan is delivering better understanding of crucial outcomes generated during the
completion of event.
Project Sponsor: Mike Ross
Project manager: Peter Parker
Stakeholders: Teachers, Students and parents
Preliminary plan Target date Actual date
Start Date 01/05/18 01/05/18
Define Problems related with
successful implementation of
event.
-
Measure From selling cup cakes -
Analyse
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Improve Gantt chart Risk matrix chart
Control Auditing of total collection of
funds.
01/05/18
Completion Date 01/05/18 01/05/18
Notes/ Lesson learned:
After the completion of event this project plan would be evaluated. All the positive and
negative positions are analyse accordingly.
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