Graduation Ceremony Scope Management Plan

Template
Project Manager
Name:
Expected Project Start Date:

Contents
Section 1. Scope Management Plan............................................................................................................ 3
1.1 Project Description................................................................................................................................. 3
1.2 Project Scope........................................................................................................................................ 3
1.3 Assumptions.......................................................................................................................................... 3
1.4 Constraints............................................................................................................................................. 3
1.5 Project Roles and Responsibilities...................................................................................................... 3
1.7 Project Work-breakdown Structure (WBS)............................................................................................. 4
Section 2. Time Management Plan
............................................................................................................................................................. 5
2.2 Project Activity/Time/Dependency base table .......................................................................................5
2.3 Project Network Diagram ...................................................................................................................... 5
2.4 Project Gantt Chart ....................................................................................................................... 5
Section 3. Cost Management Plan.............................................................................................................. 6
3.1 Cost Breakdown and Budget................................................................................................................. 6
3.2 Project Cost Baseline.......................................................................................................................... 6
Section 4. Communication Management Plan............................................................................................. 7
4.1 Project Stakeholders.............................................................................................................................. 7
4.2 Stakeholder Communication Plan.......................................................................................................... 7
Section 5. Risk Management Plan............................................................................................................... 8
5.1 Risk Identification, Analysis and Action Plan ......................................................................................... 8
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Section 1. Scope Management Plan
1.1 Project Description
Project management is the process of leading the work of the project team to achieve the goals
and objectives of the project within given criteria and specific time line. Project manager are
responsible to mage and control whole plan from the initial to the close.
This report is based on Organizing the Graduation Ceremony by Bloomsbury institute. Project
managers will be responsible to organize whole Ceremony and for that institute leaders have
provided the budget of £7000 and their demand is not to exceed the event more than 3 months
so project managers will make whole event within the given time. There will be around 1000
students including their parent's will participate and other 30 teachers and collage management
staff will be available within the event.
1.1.1 Project Objectives
The main objective of whole Graduation Ceremony event within the campus of Bloomsbury
Institution will be to provide degree to the graduated students and celebrate their graduation party
along with their parents and teachers. Here are objectives of Graduation Ceremony event-
• To organize the Graduation Ceremony event within the given budget of £7000 within the
3 moth of time.
• To aware student's about and their parent's about Graduation Ceremony event thorough
the template and notice.
• To ensure high quality of services and facilities are provided to the students on their
Graduation Ceremony.
1.2 Project Scope
Project scope is the statement that outline the whole project including its deliverable, features and
specifications. It also includes the services and list of the stakeholder who will take participation
within the event.
The scope of Graduation Ceremony is to make the whole Graduation Ceremony event successful
by ensuring the quality of the services, sitting arrangement and food facilities and stag design.
The all arrangement will be done till November 2021 and it is enough times to complete whole
arrangements and organize the event successful. It shows that the scope of whole project is
higher and it will successful event and Graduation Ceremony.
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1.3 Assumptions
There re always some assumption within the project management that provide the outline the
project that this kind of activities will be done in specific times period and how much cost will be need
more, if any of the activity get delayed etc. here are some assumptions for the Graduation Ceremony
event -
• The project planning of the Graduation Ceremony will be start before the three month and it will
be finished before the Novembers end of 2021.
• The amount provided by the Bloomsbury institute for the event will be enough to cover each and
every activity.
• Main planing of the whole event will be start within 2 or 3 moths and it will be ens before
November.
1.4 Constraints
There are some things that are important within the project event of Graduation Ceremony-
 Bloomsbury institute has given limited time of 3 months which means project manager have to ensure
that they complete the project within the given time.
 Bloomsbury institute provided the budget of £7000 and project manager ha to complete all the activities
and arrangement.
 Food and other activities are important for the Graduation Ceremony and for this project manager have
to contract with the best possible catering service providers.
 Project manager will need to have proper backup plan if any of the event activity get fails for example
arrangement of extra equipment, if anyone of them get failed then other can be used.
1.5 Project Roles and Responsibilities
Stakeholders Role and responsibilities
Project manager Project manager will be responsible to
manage, plan, organize and control whole
Graduation Ceremony.
Supervisor There will be 4 supervisors and every
supervisor will lead of staff members under
them and report to the project manager about
the progress.
Finance manager Finance manager will be responsible to make a
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