Managing Operations and Project: Scope, Time, Cost, Communication, and Risk Management

MANAGING
OPERATIONS AND
PROJECT
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Table of Contents
Section 1. Scope Management Plan.................................................................................................2
1.1 Project Description................................................................................................................2
1.2 Project Scope.........................................................................................................................3
1.3 Assumptions..........................................................................................................................4
1.4 Constraints.............................................................................................................................4
1.5 Roles and Responsibilities of Project....................................................................................4
1.6 Work-breakdown Structure (WBS) of project ceremony.....................................................5
Section 2. Time Management Plan..................................................................................................6
2.1 Project Activity/Time/Dependency base table......................................................................6
2.2 Project network Diagram......................................................................................................6
2.3 Project Gantt Chart................................................................................................................7
Section 3. Cost Management Plan...................................................................................................7
3.1 Cost Breakdown and Budget.................................................................................................7
3.2 Project Cost baseline.............................................................................................................8
Section 4. Communication Management Plan.................................................................................9
4.1 Project stakeholder................................................................................................................9
4.2 Stakeholder Communication Plan.........................................................................................9
Section 5. Risk Management Plan...................................................................................................9
5.1 identification of Risk, Analysing and its Action Plan...........................................................9
CONCLUSION .............................................................................................................................11
REFERENCES..............................................................................................................................12
Section 1. Scope Management Plan
1.1 Project Description
The present report comprises of project conducting a graduation ceremony by
Bloomsbury Institute to be taken place on November this year. The main purpose behind
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conducting such ceremony is students development and encouragement in institute of
those who are going to join the ceremony on date. This report covers required details and
information for ceremony consisting its scope, objective, time and cost management, risk
management, communication management, budget, Gantt chart, network diagram, etc.
that all are very necessary to conduct an effective ceremony. Later it also includes
identification and resolution ways of few risks or hurdles that can emerge during an
event.
1.1.1 Project Objectives
Every project or ceremony happens to achieve some objective likewise this graduation
ceremony is also conducted to fulfil certain objectives. The objectives for event are
mentioned below:
 Evaluating concepts of operation theories and management regarding organisational
resources, planning and measuring its effectiveness pertaining to Bloomsbury Institution.
 Comparing and analysing different organisational constraints which gives an impact on
execution of project.
 Evaluating and measuring various techniques of planning which are used for execution
and enhancement of Bloomsbury Institution in resolving their problems.
 Employing suitable techniques for project management into situations of organisation and
analysing its effectiveness.
 Encouraging skills related to Project Management.
1.2 Project Scope
A term scope comprises of certain technique that is used to show certain deliverables
including assumptions, constraints, requirements, milestones, and many more. Listing of project
scope assists management team to have better decision when planning to have some changes or
modifications in order to bring effectiveness into ceremony event.
Bloomsbury Institute describes its operation that are involved in deliverables of project.
This comprises of possible results, objectives, specifications of related project, identification of
risks, and many more.
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Bloomsbury Institution reaches to achieve overall figure of students who are going to
attend ceremony, institution's success rate, possible results after ceremony with their usefulness
in measuring success and failure of event by institution.
1.3 Assumptions
Few assumptions regarding happening of graduation ceremony project which needs to be
analysed for getting confirmation related to sustainability and development of event helping in
attaining targets or objectives in institution.
The assumptions for ceremony are listed below:
 Motivating and encouraging students in using technology that provides better facilities to
Bloomsbury Institution as a tool to influence students and their relatives.
 Bloomsbury Institute wishes to admit more students for graduation with a combination of
knowledge enhancement plus providing better education to candidates.
1.4 Constraints
Few constraints that emerges while conducting graduation ceremony are listed below:
 Management team is facing time limit issue as they are only having period of 90 days (3
months) for conducting ceremony which is found to be very short.
 The project team is also facing issue with short of funds for effective conduct of
graduation ceremony. They are having a limitation of using only £7000 to execute
ceremony plan which seems to be hard in fulfilling all objectives.
 Project management team does not have competent resources and facilities for
conducting a successful graduation ceremony that gives rise to possibility of
ineffectiveness and inefficiency during ceremony.
1.5 Roles and Responsibilities of Project
Various roles and responsibilities of all those persons who are associated with conducting
graduation ceremony are listed below:
Associated Persons Roles and Responsibilities
Ceremony In-charge Giving clean chit to ceremony activities along
with a regular check on their progress.
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