Managing Operations and Projects

Managing Operations
and Projects
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Table of Contents
INTRODUCTION...........................................................................................................................3
Section 1: Scope management plan ................................................................................................3
1.1 Project Description ..............................................................................................................3
1.1.1Project Objectives ..........................................................................................................3
1.2 Project Scope ........................................................................................................................4
1.3 Assumptions ........................................................................................................................4
1.4 Constraints ............................................................................................................................4
1.5 Project Roles and responsibilities ........................................................................................5
1.6 Responsibility assessment matrix (RAM) ............................................................................5
1.7 Project Work-breakdown structure ......................................................................................6
1.8 WBS Dictionary ...................................................................................................................7
Section 2: Time management plan...................................................................................................8
2.1 Project Milestones ................................................................................................................8
2.2 Project activity/Time/Dependency base table.......................................................................9
2.3 Project Network Diagram...................................................................................................10
2.4 Project Gantt Chart .............................................................................................................11
Section 3: Cost management plan..................................................................................................12
3.1 Cost breakdown and budget ...............................................................................................12
3.2 Project cost baseline ...........................................................................................................14
Section 4: Communication management plan...............................................................................14
4.1 Project Stakeholders ...........................................................................................................14
4.3 Stakeholders communication plan .....................................................................................14
Section 5: Risk management plan .................................................................................................15
5.1 Risk identification, analysis and action plan ......................................................................15
5.2 Project risk matrix ..............................................................................................................16
Conclusion.....................................................................................................................................16
References......................................................................................................................................17
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INTRODUCTION
Organisation delivers different kind of operations along with projects that need relevant
management so that their goals and objectives can be attained within stipulated frame of time.
For this project manager must execute policies along with strategies for carrying out the project
as per the plan as per this attain the main target (Chofreh and et. al, 2019). Project management
comprises of looking into peculiar data for carrying out detailed preparation, coordination along
with monitoring of the activities for attainment of the project goals. Current project is based on
organising a graduation ceremony, Bloomsbury Institute is taken into consideration in order to
illustrate systematic project formulation promotion of the engaging system engineer for
arranging the induction program for the three days. In addition to this, goal of the administration
is to have consent for activities that they have to conduct. The report comprises of project
description, scope, strategies for risk management and communication plan for the same.
Section 1: Scope management plan
1.1 Project Description
This is accountable for insight into the requirements of clients through which precise
understanding can be developed. It is crucial to have complete overview of the project as this this
will enable within having clarity through which enhanced decisions can be made. With reference
to the representatives of Bloomsbury institute it is critical for them to attain views for the three-
day convocation program at wider scale.
1.1.1 Project Objectives
There are some SMART objectives of the project that will be shown as below:
 To organise graduation ceremony within the period of 6 months at cost of £7000.
 To decrease overall cost of ceremony by 10% while organising project in between the
period of 6 months.
 To reduce the overall risks of project by 10% during the 6 months of organising period.
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1.2 Project Scope
The scope for the designing of the project is execution of distinct activities in an
appropriate and efficient manner so that maximum people can be captivated for taking
admission. Here, enhanced emphasis will furnish details related with complete process that
involves identification of relevant venue designing of the conference hall, preparing speeches for
welcoming students along with their guardians. The proper management of the events will lead
to create impact on the manner in which students deliver their liabilities. The critical objective of
the event is to grab attention of people towards institute and the courses that are being delivered
by them so that there can be significant increase within the admissions (Dasović, Galić and
Klanšek, 2020).
1.3 Assumptions
The entities that are required for accomplishment of the plans requires deciding the venue
so that all the guests and students can have a proper arrangement as per their anticipations. This
comprises of making prediction so that accordingly arrangements can be carried out though the
information have been taken up by the participants but again this can vary. Here, different
activities need to be organised in proper manner so that event can be organised in adequate way.
1.4 Constraints
There exist different aspects that are associated with management of all the activities in an
appropriate and effective manner. They are specified beneath:
Capital constraints: This is identified as critical entity for each of the project schedule.
This will comprise of all the aspects that is welcoming chief guests, audiences, degrees and many
other activities for ensuring the success of the event. It is mainly associated with human
resources as well as funds that are required by the organisation.
Financial constraints: Bloomsbury needs significant quantity of finances in order to
coordinate different operations on the enhanced scale so that each entity can be used in an
enhanced manner. It is important to have approvals from the municipal corporation so that they
can conduct their events by ensuring all the permissions as this can be a concern for the
government.
Time constraints: This implies coordination of the preparations that can be accessed at
particular frame of time. It means that all the activities have to be coordinated and well managed
so that time frame can be addressed in effective way (Klein and Müller, 2020). As the project
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