Project Plan Template for Bloomsbury Event

This document provides a project plan template for organizing the Bloomsbury event. It includes a scope management plan, time management plan, cost management plan, communication management plan, and risk management plan. The template outlines the project description, objectives, project scope, assumptions, constraints, project roles and responsibilities, work-breakdown structure, activity/time/dependency base table, project network diagram, project Gantt chart, cost breakdown and budget, project cost baseline, stakeholder communication plan, risk identification and analysis, and action plan.

Project Plan
Template
Project Manager
Name: ID Number:
Expected Project Start Date: Expected Project Close Date:

PROJECT PLAN
[Project Name]
Contents
Section 1. Scope Management Plan.....................................................................3
1.1 Project Description.................................................................................................... 3
1.2 Project Scope........................................................................................................... 3
1.3 Assumptions............................................................................................................. 3
1.4 Constraints................................................................................................................ 4
1.5 Project Roles and Responsibilities.........................................................................4
1.6 Project Work-breakdown Structure (WBS)...............................................................4
Section 2. Time Management Plan
6
2.1 Project Activity/Time/Dependency base table ..........................................................6
2.2 Project Network Diagram .........................................................................................6
2.3 Project Gantt Chart .........................................................................................8
Section 3. Cost Management Plan........................................................................9
3.1 Cost Breakdown and Budget....................................................................................9
3.2 Project Cost Baseline............................................................................................ 9
Section 4. Communication Management Plan....................................................10
4.1 Project Stakeholders............................................................................................... 10
4.2 Stakeholder Communication Plan...........................................................................10
Section 5. Risk Management Plan......................................................................12
6.1 Risk Identification, Analysis and Action Plan .........................................................12
6.2 Project Risk Matrix ................................................................................................ 12
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PROJECT PLAN
[Project Name]
Section 1. Scope Management Plan
1.1 Project Description
The Bloomsbury event will help in giving details to the new students about all the
facilities which are available in college along with increasing their connection with the
staff members and old students so that integrated learning can be achieved. A project
description is a formal written document which give details about the project and
specifies goals and objectives that are to be achieved with its completion. This document
can be completed during the Bloomsbury event so that all the information regarding
event can be gathered. Following are the objectives which are to achieved through this
project:
 To enhance learning of students by 20% in next 2 months.
 To integrate integration of new students in college by 15% in 1 month.
To increase new admissions in college by 10% for next year
1.2 Project Scope
The project scope must be determined for event at Bloomsbury so that clear objectives
can be set, deliverables requiredb to complete the project can be identified, risks can be
assessed, resources can be accumulated etc. so that the project can be completed on time
and in an efficient manner (Mangla and et. al., 2019). It also help in evaluating the
amount of work which needs to be done so that project objectives can be achieved
thereby fulfilling stakeholder requirements.
1.3 Assumptions
It is important to make assumptions regarding Bloomsbury event so that the events
which are expected to occur during the project life cycle can be determined. These
assumptions make the event more realistic so that team members can be encouraged to
complete the project on time (Manssen, Greene and Hoirup, 2018). Following are the
project assumptions related to event at Bloomsbury:
 The students can be encouraged to participate in the event so that a welcoming event can
be organized for new students.
 The project will help in motivating students so that they can become an integral part of
college which will help in enhancing their learning process.
The weather during the project will be clear and the event will be organized at the venue
decided so that the arrangements will not fail.
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PROJECT PLAN
[Project Name]
1.4 Constraints
It is important the the constraints which might affect the completion of Bloomsbury project
are identified on time so tat timely actions can be taken in order to remove these constraints so
that the event can become successful. The usual constraints that are faced during project
completion are time constraint, cost constraint and scope constraint which must be
predetermined which will help in project completion within budget and time. In the project at
Bloomsbury these constraints can be lack of sufficient funds, times or resources which must
be analysed by the project manager so that project can be successfully completed (Pheng and
Meng, 2018).
1.5 Project Roles and Responsibilities
In order to complete the Bloomsbury project on time it is important that the roles and
responsibilities of team members are decided so that they can perform their part of work
efficiently. It is the duty of project manager to initiate, plan, design, monitor and control
all the activities of project by delegating the roles and responsibilities among all the team
members. The team members are allocated with responsibility based on their abilities and
skills so that work can be efficiently done.
1.6 Project Work-breakdown Structure (WBS)
WBS can help in dividing the complete project of organizing Bloomsbury event into smaller
components against the time which is required to complete them. Breaking of project in smaller
sections help in making the project look easier and also each component can be efficiently
completed. In order to organize a welcome event for new students at Bloomsbury it is important
that the complete project is divided into following activities:
 Arranging for investors- 1 week
 Planning for venue – 1 week
 Allocation of budget -1 week
 Assigning roles and responsibilities – 1 week
 Hiring by HRM – 2 weeks
 Coordination of staff members – 1 week
 Food and beverages outline – 1 week
 Preparing guest list – 1 week
 Seating arrangement – 1 week
 Safety measures – 2 weeks
Post completion activities – 1 week.
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PROJECT PLAN
[Project Name]
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PROJECT PLAN
[Project Name]
Section 2. Time Management Plan
2.1 Project Activity/Time/Dependency base table
The event which is to be organized at Bloomsbury are divided into several activities
which are to be completed in a particular sequence so that the objectives of event can be
achieved (Steven, DeVore and Stewart, 2016). These project activities will also help in
determining the total time which will be required to complete the project in an efficient
manner. These activities must be also help in determining their dependency on each other
so that all the activities can be completed in a sequential manner.
2.2 Project Network Diagram
It is a graphical diagram which represent all the tasks of project and their dependencies
so that a critical path can be created to complete the project on time. This network help in
presenting a layout which represents symbols and connecting lines that are to be followed
to complete the project.
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PROJECT PLAN
[Project Name]
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PROJECT PLAN
[Project Name]
2.3 Project Gantt Chart
This chart was prepared by Henry Gantt which can be used by the project
managers of Bloomsbury which can help them in planing and scheduling the project so
that the project can be completed on time by utilising the resources which are available.
This chart also help in determining the relation between all the project activities with
current status of project so that project can be completed on time. This chart will help in
completion of project that is related to Bloomsbury within stipulated time.
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PROJECT PLAN
[Project Name]
Section 3. Cost Management Plan
3.1 Cost Breakdown and Budget
It is a financial plan which help in identifying all the expenses which will be required to be
done during Bloomsbury event. This plan helps in balancing the income and expenses so that
funds available can help in completion of project on time (Swink and et. al., 2017). The budget
plan for Bloomsbury with a budget of £50,000 is given below:
ACTIVITIES SUB-ACTIVITIES SUB-ACTIVITIES
AMOUNT AMOUNT (£)
Catering
Starters 2000
Drinks 4000
Main Course 5000 11000
Human Resource
Event Planners 20000
Decorators 10000
Cleaners 5000
Technicians 12000 47000
TOTAL
5
8
0
0
0
3.2 Project Cost Baseline
For Bloomsbury project the cost baseline can help in controlling the budgets which are
available so that overspending can be prevented and efficient completion of project can
be done. It will also help in predicting total cost which is required to complete the project
and the total cost which has been utilized actually. The budget is authorized by superior
authorities so that it can be distributed over time which can help in monitoring and
controlling the cost of project.
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PROJECT PLAN
[Project Name]
Section 4. Communication Management Plan
4.1 Project Stakeholders
Stakeholder matrix: It is a tool which can be used before starting the project of
organizing the Bloomsbury event so that the stakeholders of the event can be identified
along with their level of power and involvement in project.
INVOLVEMENT LEVEL
POWER LEVEL
HIGH LOW
HIGH College Management Government
LOW Students Suppliers
 College management: During the course of conducting the Bloomsbury event, these are
the most important stakeholder where they have high interest and power is also high in it.
It is one of the reason that they most try to show their involvement. Students: Although, students plays the crucial role within the project but they have low
power but their involvement within the project is very high. It is one of the reason which
can allow to complete the project on specific time period (Venkataraman and Pinto,
2016). Government: Always government have the high power within the project where as it is
rarely found that they show their involvement in the project during the course of its
completion.
Suppliers: They are one of those person who have low interest as well as low interest
through out the project. They only focuses on delivering the goods.
4.2 Stakeholder Communication Plan
Communication plan: It is one of the most important throughout the project as it directly
or indirectly so that the Bloomsbury event can be conducted in desired manner. Here,
better communication will allow to collect more information which are always result
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PROJECT PLAN
[Project Name]
oriented. Also, it is the plan which is responsible for the purpose of providing information
so that target of stakeholders can be accomplished.
Communication Kind Conferences & group discussions.
Communication Objective Discussing about the activities which are required within
project.
Medium Face to face conversation, emails
Frequency As per the requirement
Audience Project sponsor
Team members
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PROJECT PLAN
[Project Name]
Section 5. Risk Management Plan
6.1 Risk Identification, Analysis and Action Plan
It is important that risks related to completion of Bloomsbury event are identified
beforehand so that appropriate steps can be taken to complete the project in a desired
manner. In order to complete the project in a desired manner by utilising the available
resources it is important that the risks are identified and assessed so that appropriate can
be taken to mitigate these risks. Risk management is important to complete the project on
time and in an efficient and effective manner so that the quality of objectives that are to
be achieved can be increased. The analysis of risk factors is important so that the extent
of their effect on project can be analysed and they can be effectively dealt with (Talagala
and et. al., 2018).
6.2 Project Risk Matrix
Risk matrix: It is the matrix which allows the business organisation to determine about
the problem which might occur during the course of conducting project. It allow to take
corrective measures which will allow to bring positive result. Below, there is the risk
matrix for Bloomsbury institute.
Risk
identification
Probabilit
y
Impact Overall Risk analysis Risk response
Loss of
equipments
4 5 8 It has a direct link with
some of the important
equipment which can
be beneficial for the
event such as sound
box an many more.
There must be
alternate equipment
should be their to
control the situation
so that desire result
can be obtained
easily.
Shortage of
Finance
4 6 10 It is that types of
situation which project
may affect due to lack
of availability of fund.
Reserve should be
maintained within the
business organisation
which will allow deal
within any of
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PROJECT PLAN
[Project Name]
emergency situation.
Crowd
management
4 4 6 This situation may arise
where managing the
customers/public will
become tough task and
in that respective
situation goals may
affect.
Passes for the event
should be only given
as per the space
available and even
additional security
should be their to
manage all of the
work.
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