Managing Operations Project Plan

Managing Operations -
Project Plan
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Table of Contents
Introduction......................................................................................................................................3
Project Plan......................................................................................................................................3
Scope management.....................................................................................................................3
Time management.......................................................................................................................5
Cost management........................................................................................................................7
Risk Management.......................................................................................................................9
Communication Management...................................................................................................10
Conclusion.....................................................................................................................................12
References......................................................................................................................................13
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Introduction
Project planning and management is a process that starts pre-conception of a project and
continues till the conclusion of the event. Management of a project requires all managerial
functions like planning, organising, staffing, controlling, etc. to be performed within a time
frame in a cost bound manner (Jaime and et. al., 2016). This report undertakes project planning
for organising a graduation ceremony. The event is scheduled to take place in November 2021.
Allocated budget is maximum of £7000 and project time frame is provided for less than 3
months. Scope management, time management, risk management, cost management and
stakeholder management for the project has been undertaken below.
Project Plan
Scope management
Project description
The mentioned project is about organising a graduation ceremony scheduled to be held in
November 2021 in the allocated budget which should not exceed £7000. Project planning is
precursor of event planning and includes taking preliminary decision about bifurcation of
activities, division of roles and responsibilities between students and help teaching staff. Further,
risk related to project planning and stakeholder management is to be observed.
Objectives
It refers to the targets upon which project planning will be based (González-Marcos and
et. al., 2016). To complete a project successfully in a time-bound manner within provided
budget, it is very important to set SMART objectives that helps in both planning and controlling
function of the project.
Objective - “To plan a graduation ceremony within 3 months at about 90% of the
provided budget of £7000.”
Scope
Project scope is a outline of multiple aspects of the project like included activities,
resources' distribution, timelines and other project boundaries. This projects aim to clear out all
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activities that will enable successful organisation of graduation ceremony. Graduation ceremony
is an event wherein students will be conferred with their degrees and certificates. Therefore, the
focus is on organising an event that is able to stay in memories of students in all positive manner
(Lutsenko, 2018).
Assumptions
This project is held in November 2021 and therefore, it is assumed that all the pandemic
related restrictions would be lifted by then and there will be no restrictions on travel, on
assembling of large masses and further, there will be no restrictions in the market, so that project
resources cost would not exceed than the planned one.
Constraints
Project planning includes venue management, cost management and resource
management (Ciric and et. al., 2018). However, considering the limited budget and targeted
objective, it might face constraints limited to budget and sponsors. Further, time is limited and
the market is not fully functional yet due to pandemic and therefore, might face related
constraints. In addition, there can be other external factors that can create constrains and
contingencies.
Project roles and responsibilities
This project would be organised by the Students' Body in coordination and with support
of their teachers. Below mentioned are the division of roles and responsibilities to clearly mark
their duties and help them perform their best in cohesion with other team members.
Project Team Roles and responsibilities
Project Manager Discussion and approval of all project activities like budgeting
and stakeholder communication management.
Head of the departments Help in determining sequence of project planned activities
Departmental teaching faculty Oversee execution of project activities in communication with
students' organisers and will divide students in teams according
to the activities assigned such as food, sound and light,
properties, etc.
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