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Managing Projects in the Organization: A Case Study of Jointing Tech

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Added on 2024/07/12

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This report explores the application of project management tools and techniques through a case study of Jointing Tech, a leading distributor of power cables and accessories. It examines the implementation of a project plan for their Trace Heating division, analyzing the strengths and weaknesses of the approach. The report also includes a critical evaluation of the author's own management abilities and a self-development plan to enhance their skills.

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Table of Contents
Introduction......................................................................................................................................4
1. Project management tools and techniques................................................................................... 5
2. A Plan for implementation of project:......................................................................................... 6
3. Relevant steps for implementation............................................................................................ 10
4. Implementation of the plan........................................................................................................ 12
5. Project outcome.........................................................................................................................15
6. Critical evaluation of own- management abilities.....................................................................15
7. Self –development plan............................................................................................................. 18
Conclusion..................................................................................................................................... 21
Reference List................................................................................................................................ 22

Introduction
The unit helps to understand the advantages of project management tools and techniques. A case
study of Jointing Tech will be prepared, for implement plans and managing project. In addition,
necessary steps will be followed for executing the plan in the project. Jointing Tech is a leading
distributor of power cables and accessories developing power cable accessories of Cleat
terminate and join MV and LV cables. It maintains electrical infrastructure of UK and recently
Jointing Tech have target to develop a project for Trace heating division. This project will also
identify the strength and weakness and will develop a plan to improve the performance in the
project. As a project development manager, implementing project plan and communicating the
project plans with colleagues and stakeholders are necessary to conduct during plan
development.

1. Project management tools and techniques.
A project is series of sequenced plan, which are interrelated and managed by any
organisational manager for achieving specifying goals within limited time and monetary
resource. A methodology used to provide minimal framework to assist the manager of the
project. Therefore, the manager can make work in easy and effective way. They are using
various tool or techniques to facilitate efficient work management. The tool of the project
managements helps to display a roadmap, for easy communication, between team members
and the management body. The tools of the project development help to develop and increase
efficiency of product development management. The following tools will be used for this
project:-
 Project Libre/Ms Project- It is project management software consists of Java
programming language. Jointing Tech will use this software for procuring an
estimate of labor cost, time and amount of material usage. It has a ribbon style menu,
which helps to construct the project plan. Project libre and Microsoft project have
similar interface and usage. This software will help to estimate costing features like
labor, work time, usage of material and others.
 WBS- The work breakdown structure or WBS is used to deliver the plans of project
in to smaller and detailed components.WBS helps to schedule the estimated cost and
provide guidelines for project development. Jointing Tech is an electricity application
distribution, therefore it have different plans to execute. Therefore, work breakdown
structure will help to the firm to divide the activities into smaller components for
efficient outcome.
 Gantt Chart- Gantt Chart also helps to schedule the project, but it provides data in
form of bar chart. Through Gantt chart, a firm can estimate the start and end day of
the planned project. It also illustrates the relationship between involved activities of
plan. Jointing Tech has developed a project of trace heating service and equipment
provider. Therefore, Gantt chart will help to estimate the start date of installing
equipment of trace heating. It will also show the relationship of service provided
along with installed equipment. With the help of statistical bar chart Joint tech can

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estimate the statically outcome from performed series of activities before executing
the plan practically.
 Critical Path- the Critical path is a tool used for analyzing the mathematical relation
between program evaluation and review techniques. It helps to calculate the longest
plan activity with required logistic, and discriminate between ‘critical’ and ‘float’
activities. It will help Jointing Tech to estimate the time of complementing the
project. The organization will use the program if required, as the tool is used when
any firm falls in a critical or in any complex situation. It helps to show actual slack
time distinguishing between real time of the activity and available time for the
activity. In long run, if Jointing Tech faces any complication during performing
activity, then Critical path will be best tool for implementation.
The project manager for effective outcome will execute Gantt chart, Work Breakdown structure,
network diagram, critical path. These components are required for conducting overall project in
disciplinary manner. The systematic structure of work breakdown will provide support to
conduct overall project within committed deadline. Jointing Technology will apply the above
mentioned project development tools for providing electricity sector service to core
customer .The main motto of the organization is to provide best technical advice to each
consumer (www.businessmag.co.uk).
2. A Plan for implementation of project:
In order to present the overall project plan and for the Jointing Technology can be explained by
the help of the Gantt chart and providing the overall framework for the planned activity. The
project has been estimated to start from 1st November 2018 and will be continued for upcoming
five months and twenty-five days. The activities are as follows:
Work breakdown Structure:
Activity Start date Time estimate (in
days)
End date
Step 1: Prepare the site
for Trace Heating 12-08-2018 15 27-08-2018

Activity 1.1:Survey the
location 27-08-2018 2 29-08-2018
Activity 1.2: Permits
request 29-08-2018 1 30-08-2018
Activity 1.3:Evacuate
for foundation 30-08-2018 12 11-09-2018
Activity 1.4: Purchase
material 11-09-2018 16 27-09-2018
Step 2: Building setup
for Trace heating 27-09-2018 10 07-10-2018
Activity2.1: lay the
foundation 07-10-2018 5 12-10-2018
Activity2.2: Build the
protection wall 12-10-2018 2 14-10-2018
Activity2.3: Install
interior plumbing 14-10-2018 9 23-10-2018
Activity2.4: interior
electric work 23-10-2018 10 02-11-2018
Activity2.5: install
interior trace heating
equipment 02-11-2018 20 22-11-2018
Activity2.6: interior
siding 22-11-2018 5 27-11-2018
Step 3: Finishing the
exterior 27-11-2018 3 30-11-2018
Activity 3.1: install
exterior plumbing 30-11-2018 12 12-12-2018

Activity 3.2: Install
exterior heating
equipments 12-12-2018 15 27-12-2018
Activity 3.3: Exterior
electric work 27-12-2018 9 05-01-2019
Activity 3.4:exterior
floor covering 05-01-2019 10 15-01-2019
Activity 3.5: exterior
protection 15-01-2019 5 20-01-2019
Step 1: Preparing site for trace heating:
In the initial stage of developing the project plan for the Jointing technology, it is the most
important factor to deliver all the necessary details for how the entire task will be aligned as per
meeting the demands of the project.
Activity 1.1: Survey the location
Before starting the actual project, the land should be surveyed and the corresponding issues need
to be solved.
Activity 1.2: Permits request:
Before starting the construction project, permission should be taken from the higher authority.
Activity 1.3: Evacuate for foundation
After completing all the steps, the land needs to be evacuated to start the constriction project.
Activity 1.4: Purchase material
Proper quality material needs to be purchased in order to start the construction project.
Step 2: Building setup for Trace heating
Trace heating is the major constriction for this project. Therefore, workers need to construct the
set up for this project
Activity2.1: lay the foundation
After construction the entire set-up, it should be laid down for construction purpose.

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Activity2.2: build the protection wall
In order to protect the set-up, protection wall need to continue the construction project
Activity2.3: Install interior plumbing
Plumbing work is done before any construction work is done. The workers will need 9 days for
this work.
Activity2.4: interior electric work
Interior electric work will need 10 days for this entire project.
Activity2.5: install interior trace heating equipment
As it has been mentioned that the trace heating is the most important construction for this
project, therefore, the workers need to implement the trace heating equipments properly.
Activity2.6: interior siding
After the constriction work is done of trace equipments installation, interior siding will be started
which will require 5 days.
Step 3: Finishing the exterior
Three days will be required in order to complete the exterior construction work.
Activity 3.1: install exterior plumbing
Exterior plumbing and the pipelining arrangement will be done for the 12 days duration.
Activity 3.2: Install exterior heating equipments
Fifteen day will be require to complete the overall exterior heating equipments as it will perform
accordingly with the trace heating equipments.
Activity 3.3: exterior electric work
Exterior electric work will be done based on supplying adequate power to the trace heating
equipments and it will require nine days to complete.
Activity 3.4: exterior floor covering
Ten days will be needed to do this job.
Activity 3.5: Exterior protection
Exterior protection will be required for plumbing and electrical equipments. Five days is
sufficient to do this job.

3. Relevant steps for implementation
In order to determine and implement the steps, a wide range of techniques can be used. One such
tool is PRINCE2. The PRINCE2 model or Projects IN Controlled Environment is the technique
that is process based. This tool is used for an effective and efficient project management. The toll
is widely used by many private sectors. According to the PRINCE2 model, there are certain
parameters that one needs to follow. The very first step is to determine and plan the possible
outcomes and present a structured plan before initiating the project. The next and the most
significant part is to maintain and control the procedure. The next is to address all the loopholes
and consider the ending of the project. In a PRINCE2 model the project manager, consumer,
supplier and the project board have segregated roles on which the project functions (Tomanek
and Juricek, 2015)
Using the PRINCE2 model, the construction project can be determined. Usually such
methodology is implied project to understand the basic building blocks required for
accomplishing any project in an effective manner. This framework always follows three steps
Controlled Start in an organize manner
Controlled Middle in an organize manner
Controlled End in an organize manner
This is the backbone of executing any task in a proper way. Jointing Tech is an organization that
tries to produce electrically modified products. The organization has brand name in the market
due to its LV/MV products. Those cables are used to secure household from any kind of hazards.
The main objective of the organization is to produce such cables that can protect the household
from such technical fault. The PRINCE 2 model is divided into four sub stages
 Pre Project
 Initiation stage
 Subsequent delivery stages
 Final delivery stage (Krysiński and Miller, 2016)
In all these stages, the organization has to take necessary steps for directing a project on a right
path. In Pre-Project, Jointingtech has to define its goal properly. In field of soldering
technologies, this organization tries to be innovative. An innovative design pattern is required to
implement in business structure for better construction purposes. So in this stage, the

organization has to take necessary steps required for financial and business growth (Harrison and
Lock, 2017). Therefore, in this stage the organization has to know about the proper quality
products. Here it is necessary to control and manage the resources properly for organizational
success. Here one has to survey the location properly before putting the cable fibers. Survey of
the location is also necessary before taking any action. Requesting for permit should also be done
in this stage only. For trace heating, it is necessary that pipe should be insulated thermally for
retaining heat loss. The heat generation should be controlled by the temperature of pipe. In
Initiation stage, the organization has to be particular in buying those materials required for trace
heating. For trace heating, it is necessary to understand that pipes should include common stages
like
 Freeze protection
 Maintaining temperature scale
 Melting of snow during driveways (Kerzner and Kerzner, 2017)
In this stage the organization has to build up necessary structure for setting up trace heating. In
the initial stage the protection wall should be done. Here the engineers have to be posted in the
site to understand the proper plumbing technology. In this stage, interior plumbing has to be
done. If the construction site faces any kind of difficulty here, then in this stage, Jointingtech has
to take strategies to mitigate such problems. After going through the initial plan of interior
plumbing, the next step is to complete interior electric work (Yang et al., 2016). In subsequent
delivery stage, here the organization has to make the construction site well equipped with interior
trace heating products. The workers also have to understand the proper plan of action before
engaging in work process. Here the organization has to install trace equipments at construction
site. At the same time, interior siding has to be initiated. In final delivery stage, Jointingtech has
to complete the exterior construction work. In this stage, the plan has to be implemented in
proper course of action. Exterior plumbing and pipelining have to be installed. Exterior heating
equipments have to be installed for better performance. Such heating equipments are installed for
controlling heat (Lai et al., 2016). In this stage adequate power supply has to be done to the trace
heating equipments. In final stage, exterior floor covering has to be done. Apart from this,
exterior protection has to be done for securing equipments of plumbing and electrical purposes.
Gantt Chart to show the work structure break down and implementation of plan.

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Step 1: Prepare the site for Trace Heating
Activity 1.1:Survey the location
Activity 1.2: Permits request
Activity 1.3:Evacuate for foundation
Activity 1.4: Purchase material
Step 2: Building setup for Trace heating
Activity2.1: lay the foundation
Activity2.2: Build the protection wall
Activity2.3: Install interior plumbing
Activity2.4: interior electric work
Activity2.5: install interior trace heating equipment
Activity2.6: interior siding
Step 3: Finishing the exterior
Activity 3.1: install exterior plumbing
Activity 3.2: Install exterior heating equipments
Activity 3.3: Exterior electric work
Activity 3.4:exterior floor covering
Activity 3.5: exterior protection
12-08-2018 01-10-2018 20-11-2018 09-01-2019 28-02-2019
Figure 1: Gantt Chart
(Created by learner)
4. Implementation of the plan
For success of any plan, it is necessary to understand how to utilize resources in a proper way. In
this way, the project manager can easily analyze how to direct the plan in a proper way. In recent
times extreme season is bringing down bad impacts. Trace heating is a technology that is
necessary all over the years. For installing an improved heat tracing process, it is necessary to
implement such ensured operation that can withstand any harsh weather conditions. If one is
unable to protect any industrial process properly, then it can cause damage to the equipment
(Hermans et al., 2015). Therefore, proper safety measures have to be taken to prevent such
damage. Proper management of equipment is needed for better understanding of work process.
One has to understand the cost effectiveness of trace heating. Therefore, installing such
technology can not cause large damage on project.

Risk Analysis: In any power plant, trace heating can cause lots of risk. One can face inadequate
stoppage of power due to lack of thermodynamic engineering process. Weak control over
resources and lack of engineering process can cause a huge damage to the plant. It is necessary to
install proper management structure. The performance can be affected with incorrect temperature
control in the process (Aven, 2015). Inadequate requirement of electric supply is the prime
objective of the organization. Without such continuous power supply, the organization can face
huge investment loss.
Stakeholder analysis: this entire matrix can be explained by following certain stages. For
Jointingtech the major stakeholders are consumers, employees, suppliers, shareholders. So the
success of the organization is dependent how well the management are being beneficial to these
stakeholders.

Interests of Stakeholders
The main objective of stakeholders is
to get maximum outcome from the
ongoing process. Without proper
assessment, the stakeholders can be
affected a lot. Whether it is suppliers,
shareholders, consumers, the
management always has to keep
control over each performance
thoroughly (Power, 2016). Uncut
power supply is needed, because
without that trace heating of the
power plant can be affected.
Close Management
Whether the benefits of stakeholders
are meeting up or not, it is the duty of
management to look at. The
organization can be take prominent
steps by taking proper assessment of
process.
Monitoring
The supervision of management is
required for proper monitoring
purposes. It is a two way process,
both the stakeholders and employers
must know about the strategies.
Therefore it is necessary to think
about this properly.
Proper Information
The stakeholders have to well
informed about any proceedings of
work process. Without such
information the stakeholders will be
uninformed.
Figure 2: Stakeholder analysis
(Created by learner)
Power
Interest

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5. Project outcome
In this report, the main objective is to manage the project in a positive manner. Outcomes of the
project are defined as some changes or benefits that will be the resultant product. In this project,
it is necessary to find out necessary outcomes that are possible from the project. This heat tracing
market in recent times is cost effective. As it requires minimum maintenance cost, therefore,
people are implementing this kind of electric system. Since 19th century, primary forms of
industrial heat are coming in form of tars, waxes. This is termed as stream tracing. Around 70%
of industrial heat is coming up form stream tracing. Therefore, this reliable method is used to
minimize this kind of industrial stream tracing. One also has to understand, that this kind of
tracing system is comparatively less costly. The installation and operative methods of this tracing
system is also very easy. As there are no exposed circuits therefore, there is no chance of risk in
this kind of tracing system. This kind of system aims to reduce heat loss and control temperature
in the plant (Lund et al., 2017). This system nowadays is utilized as freeze protection also. For
high voltage plant, this kind of system will ensure such kind of power operation that can prevent
any kind of electric shock. Therefore, for commercial purposes this type of heat tracing system
can be helpful. Jointing Tech is one of the leading names in electrical infrastructure. Therefore,
the products of this organization are to prevent society due to lack of power supply. This
organization always aims to produce products that have proper tapes, earthing and cable fibers.
So it is hopeful the impact can bring positive effect in power control.
6. Critical evaluation of own- management abilities
The project plan provided above determines the ideas and objectives of the overall
developmental plan. This management plan describes the segmented functions and processes of
the project. My colleagues and peers have reported my project and these advices and suggestions
have been a lesson.
 Peer Feedback
According to my peers, the overall idea of the project is transparent and approachable; however,
there are certain limitations of the project which one needs to consider. One of my peers noted
that the work breakdown structure was quite fair and rational but on a realistic approach the work

breakdown structure was not followed. This was one of the principle issues resulting in
disruption of certain sectors of the project.
Another issue that has been observed by one of my peers is that the initial budget of the project
exceeded with a considerable difference. This issue led to degradation of other necessary
segments of the project.
One of my colleagues reviewed the overall quality of the project, the availability of the resources
and raw materials and the quality of labor was abundant, however, the coordination among the
workers and the leadership quality of the management was highly flawed which affected the
quality of the project.
Another colleague also noted the loophole in the risk strategy and the issues regarding the
segregating the investors. For any project, it is necessary to assess the possible risks and
strategies and in this project, the possible risks were not addressed properly. This might affect
the overall project and the business process.
 Strength and weakness
According to the peers, the overall idea and approach of the project was appreciable, however,
there were certain limitations of the project, which affected the project.
Strengths:
The quality and amount of the resources and raw materials were good, along with this; the
machineries were updated and maintained in order to avoid any kind of disruption. The initial
blueprint of the project was noteworthy. Therefore, according to my peers, I am quite responsible
and have a realistic approach. The work breakdown structure was transparent and all the
parameters like finance, operations and management of labor were discussed in detail. Along
with this, the selection procedures of the workers were just and according to their capabilities,
therefore the quality of the work done in the project was above average. According to them, I am
quite responsible and steady.

Disadvantages:
The most significant disadvantage of this project is time management. The process did not
function according to the work breakdown structure. There have been severe delays and the
process while 30 percent of the work was done, because of lack of finances the project was shut
down for about a week. My peers believe that I was quite naïve and due ot lack of experience I
did not consider the key parameters. Along with this, the finances were much higher as
compared to the presented ones. The expected expenditure was far below the actual cost. The
project blueprint did not include the expenses based on the current economy of the nation. The
next issue that has been observed is that the possible risk factors that the organization might
witness have been overlooked. The risk factors presented in the blueprint of the project is quite
vague and therefore might affect the project.

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7. Self –development plan
Goals Specific Measurable Achievable Realistic Timescale
1. To Focus
on my
management
skills
It is necessary
to improve
my
management
skills in order
to improve the
effectiveness
and efficiency
of the
business
process, along
with this, it is
necessary to
focus on this
drawback
because a bad
management
will affect the
work setting
of the
employees.
The current
situation and
quality of
my
management
skill is
below
average and
it needs to
be
improved. A
good
management
skill is
necessary so
that I can
improve the
business
process.
After I will
be able to
present a
flawless
project, only
then I will
be able to
understand
that my
management
The idea of
improving my
management
skills is quite
necessary and
a better
approach is
necessary.
The idea of
improving my
management
skills is quite
a realistic
approach and
is necessary
for a better
business
process.
Better idea of
the business,
handling
responsibility
and a more
stringent
approach is
needed.
I believe the
idea of
improving my
management
skills is quite
realistic and
necessary
approach.
Being a part of
the business it
is necessary
that I am able
to manage my
employees and
staffs. My
current quality
of the project
I was a part of
determined my
lack of
management
skills as noted
by my peers,
Therefore,
now is the
time to focus
on the
improvement.
I will be
working on
my
management
skills,
effective
immediately.
Considering
my current
situation I
believe 6 to
8 months
will be
enough to be
above
average.
However, I
need to be
better than
above
average and
therefore a
year will be
necessary.

skills have
improved.
2. To
improve in
handling my
responsibilitie
s
I need to work
on handing
responsibilitie
s and duties.
This goal is
important to
me because
being a part of
a business
project and
the
management,
it is necessary
for me to
focus on my
responsibilitie
s and duties.
My behavior
and quality of
work will
determine a
major portion
of the work.
According to
my peers,
my current
scenario
determines
that my
responsibilit
y skills is
below
average, one
of the
principle
reasons
being my
lack of
knowledge
and
experience
and a rather
casual
approach.
I need to
work on it
and this goal
cannot be
achieved
quickly.
In order to
become
responsible, I
need to focus
on the
business
process and
functions of
the business
process.
Initially I
need to take
petty
responsibilitie
s and focus on
being more
serious on my
job. A casual
approach
needs to be
avoided.
Being a part of
the
management, I
need to focus
on the my
duties and
functions and
as a member
of the
managing
body I will be
subjected to
critical
decision
making
process and
heavy
responsibilities
.
The
approach of
improving
my skills
towards
responsibilit
y will need
about 12 to
15 months.

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Conclusion
In this assignment the idea and strategy regarding development of a project has been considered.
Here, the ability and approach towards management of project has been determined and
evaluated. Along with this, the specified tools and techniques that are used in order to achieve a
project are analysed. PRINCE2 is one of the most significant and widely used project
management tools and in this project this tool is used in order to determine an effective and
efficient project management.
In this assignment, the case study of Jointing Tech has been referred to and a project
management plan has been presented accordingly. The company is one of the leading power
cable manufacturer and distributor. The idea of this assignment is to present a possible project
management plan and the functions and duties of the concerned manager. Along with this, it’s
possible strengths and weaknesses has been determined using the review presented by the peers
and colleagues. Addressing the comments and review presented by the peers, a self–development
plan has been presented using SMART objectives.

Reference List
Aven, T., 2015. Risk analysis. John Wiley & Sons.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Hermans, T., Wildemeersch, S., Jamin, P., Orban, P., Brouyère, S., Dassargues, A. and Nguyen,
F., 2015. Quantitative temperature monitoring of a heat tracing experiment using cross-borehole
ERT. Geothermics, 53, pp.14-26.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Krysiński, M. and Miller, P., 2016. The Role of Conflict in Project Management in the PRINCE2
Methodology. Ekonomika i Organizacja Przedsiębiorstwa, (6), pp.3-12.
Lai, J., Qiu, J., Fan, H., Chen, J. and Xie, Y., 2016. Freeze-proof method and test verification of
a cold region tunnel employing electric heat tracing. Tunnelling and Underground Space
Technology, 60, pp.56-65.
Lund, R.S., Østergaard, D.S., Yang, X. and Mathiesen, B.V., 2017. Comparison of low-
temperature district heating concepts in a long-term energy system perspective. International
Journal of Sustainable Energy Planning and Management, 12, pp.5-18.
Power, H.I.H., 2016. Stakeholder Analysis.
Tomanek, M. and Juricek, J., 2015. Project risk management model based on PRINCE2 and
SCRUM frameworks. arXiv preprint arXiv:1502.03595.
Yang, X., Li, H. and Svendsen, S., 2016, April. Modelling and multi-scenario analysis for
electric heat tracing system combined with low temperature district heating for domestic hot
water supply. In Building Simulation (Vol. 9, No. 2, pp. 141-151). Tsinghua University Press.

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