Managing Successful Business Project PDF
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Added on 2020-12-28
Managing Successful Business Project PDF
Added on 2020-12-28
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Managing Successful BusinessProject
Table of ContentsINTRODUCTION ..........................................................................................................................1TASK 1............................................................................................................................................1P1. Devise project aims and objectives..................................................................................1P2 Produce a project management plan..................................................................................2P3 Produce a work breakdown structure and a Gantt chart....................................................5TASK 2............................................................................................................................................7P4 Carry out small-scale research by applying qualitative and quantitative research methods..7TASK 3............................................................................................................................................9P5 Analyse research and data.................................................................................................9TASK 4..........................................................................................................................................16P6 Communicate appropriate recommendation...................................................................16P7 Reflection........................................................................................................................16CONCLUSION..............................................................................................................................17REFERENCES..............................................................................................................................18
INTRODUCTION A business needs to upgrade its technologies to stay in the market for a long time. Whena business upgrades its system then it needs to determine a project that will support modern toolsand techniques (Drucker, 2012). According to the given case study, Continental ConsultingLimited is a business process re-engineering company which deals with small and mediummanufacturing company. It is adopting cloud technology so that it can enhance businessfunctions. It becomes crucial for to sustain in the competitive market. Through adopting cloudtechnology it can increase the business activities through accessing client information thatneeded to construct a workflow design for them. This report is covers aims and objective ofproject and project management plan. In addition, it also underpins work breakdown structurealong with Gantt chart, research methods and research tools to analyze the needs to upgradetechnology. Further, it also includes the recommendations to update system and application ofthe business. TASK 1P1. Devise project aims and objectivesIt is crucial to analyse the aims and objectives of the project before beginning of projectbecause it should have an aim for the organisation. As Continental Consulting Limited isadopting the cloud technology as it is essential to focus on the outcome of the technologybecause it needs to invest in the project. Project manger needs to monitor project in an effectiveway and understand the objective of firm in order to serve the best services to them. Thecompany needs to maintain its activities and tasks in ordered and organized manner so that it canproduce fruitful result for the organisation (Eckerson, 2010). As Continental Consulting Limited is adopting the cloud technology to keep itsinformation safe and secured. The firm has some ethics to provide a secured services to theirclients so that their privacy may not get harmed. This is the biggest advantage of the cloudtechnology that it protects the stored information through using algorithms. It is providingbusiness process re-engineering services to SME manufacturing through designing theirworkflow structure. Firm is focusing towards the privacy of their clients and itself as well. Thiswill protect the data from attackers that will also attract clients to deal with organisation becauseit is providing the secured services. 1
On the other hand, firm can also use cloud technology to store its software andapplication on the virtual cloud space. So that any other company cannot use its software andapplication which are stored in cloud system. This is most beneficial for Continental ConsultingLimited, that its employees can access information and its software anywhere and whenever theyneeded. It supports flexible working as authorized employees can use cloud from at any placebecause it will be easy for them to manage their work in an effective way. Cloud technology canmade a drastic impact on the organisation's working because there are various changes carriedout upon the organization. Therefore, this is the first priority of the organization to manage theseimpacts in an appropriate manner. It enhances the working operations and distribution ofinformation with legal and authentic way. But firm should analyse outcomes of project whichkind of cloud technology it should adopt because there are various types of it and they all havedifferent operations (Sparrow, 2012). Aims - “To determine the significance of cloud technology for upgrading businessactivities” A case study on “Continental Consulting Limited.”ObjectiveTo determine the concept of cloud technology. To analyse challenges encountered by business in implementation of cloud technology. To identify the importance of cloud technology to upgrade the business operations.Research questions What is concept of cloud technology?How to analyse the challenges encountered by business in implementation of cloudtechnology?How to identify the importance of cloud technology to upgrade the business operations?P2 Produce a project management planBefore start working on a project it is essential to prepare a plan that supports to monitorand control the activities in an appropriate way. The project manager prepares projectmanagement plan that covers the various aspects of project. As there are several activities andtasks that needs to be carry out in an effective way but they needs a support that makes worksmooth. The project management plan is mentioned below - Cost – This is the most essential factor of a project that help to determine the totalinvestment needed. Continental Consulting Limited needed to contract with a company that2
provides cloud technology services (Doherty and Ashurst, 2012). The third party firm willcharge servicing price, machinery and resource that are needed to implement cloud technology.Thus, the project manager should cater information and document required total expendituresuch as systems, software, human resources, tools and so on. All of these are used to spend theestimate the cost of cloud technology project (Den and Van, 2010). Particular Amount Initial Investment100000Expenses :Operational activitiesResearch and development Cost to IT ExpertsLicensing FeeMaintenance22000180001600060008000Closing value20000Scope - The project manager needs to identify the scope of cloud technology as mainreason to upgrade the systems. One of the most essential aspect of cloud technology forContinental Consulting Limited is that it increases performance of the company. It also supportsto increase focus on business through providing high level of data security, flexibility and so on.There is wide scope of cloud technology because it is used to improve the efficiency andeffectiveness of work. Company can executes its routine operations through the internet. It willautomatically store data and take the back up for future use so that employees does not need savethe data on various place. As it stores the data itself without any instructions. Time : It is one of the most crucial aspect because it emphasizes on the duration tocomplete the project. As cloud technology is a complex project which needs approximately 4months for implementation. There are several components which will take time for the finaldeployment of the project such as front end which (fat client, thin client, mobile device), backend (server, storage) and network such as intranet, internet and inter cloud. These componentstakes time in implementation. Quality – As it is the most beneficial important factor of any product or services.Therefore, project manager should focus on the quality of cloud technology. As Continental3
Consulting Limited is adapting a private cloud that can accelerate the operations and activities ofthe firm. Hence, manager needs to ensure the application and infrastructure of technology thatshould support firm's application with security. The manager needs to test cloud to eliminate theerrors that can cause of issues to operate the business activities in an effective way (Müller andTurner, 2010). The project manager analyse Quality of Service which ensures entire projectquality. Communication – Project manager needs to develop an effective communication patternthrough which they can transfer information among team members. The team member can alsoshare their problems and perception regarding the project. An effective communication leads tobuild an efficient project with various ideas that solve the problems and improves the processing.In order to do so, manager can use e – mail, text messages, forums and phones where entire teamcan involve in discussion. This will use to solve problems among the employees and amend theworking process. Risk - Besides the above elements, manager should also focus on several risks of thecloud technology that may affect Continental Consulting Limited. One of the major risk arefunds because lack of finance can stop project before deployment. On the other hand, firmshould also have a skilled employees so that they can utilise the advantages of moderntechnology. As if they are not skilled then, entire investment can be waste. Moreover, projectsupervisor should also ensure the data security. The stored information confidentiality should bemaintained in an appropriate way. Information should not lost while transmission to the remotechannel neither it can be hacked by the intruders (Crawford and Nahmias, 2010). Resources – Cloud technology needs several resources like workers, tools andequipments to accomplish the project on time. Project manager should analyse requirement ofthese resources which helps in achieving the task. These are aspects which needs to be documented by project manager in an appropriateway. So that cloud technology can be upgrade in an efficient way. P3 Produce a work breakdown structure and a Gantt chartProject manager uses two effective tools to manage the work and gain fruitful outcome.Through work breakdown structure and Gantt chart they effectively manage working ofemployees. 4
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