Meeting Outcome Report

Meeting outcome report

INTRODUCTION
Effective communication is very important for a company to maintain the smooth flow of
operational activities. This helps the company to motivate their employees and with the help of
that they can boost up their employees to work more efficiently and creatively so that they can
avail the high quality product and services.
Mr Fishy has conducted a meeting for some major issues and implementation of new
policies to over come the communication barriers within the organization. This report includes
the evaluation of various communication barrier which take place within the company. Further it
explains the different strategies to overcome the barriers with the support of Literature review.
The report ends with the different theories which a company can opt to overcome the
communication barriers within the company.
Literature review :
As per Phutela, (2015), communication in an organization promotes motivation to the
employees by clarifying and informing them about the manner to perform the task and guide
them for the improvement in their performance if required. The author also states that the
communication helps in assisting the control function of the company's management. The
employees must follow policies of organization, perform their task efficiently and interact if any
grievance and problem with their superiors.
According to the Quintanilla and Wahl, (2018), Language barrier is one of the common
barrier mostly arises in the organization. At the workplace different employees have different
linguistic skills this directly affect the communication channel across the organization. Somehow
the employees with different region would not be able to understand what information or
message is conveyed to them. The another barrier as per the author is status barrier that is
between superior and subordinate relationship. Position and status in the structure of the
company is one of the fundamental barriers which block the free flow of information. The
supervisor may provide selected information to their subordinates to maintain the status as well
subordinate usually convey only the things which will be appreciated by their superior.
As per the Yuriev and et.al., (2018), keeping routine check to the communications
systems helps the organization to analyse the weakness if any occurred. With help of efforts
company can easily focus on whichever is appropriate the Informal or formal way of
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communication. This will help company to reduce the barriers effectively as before it occur and
become critical for the organization, and they can implement the change if it is required.
While according to the Ladegaard and Jenks (2015), communication system must be
short the company should directly convey their messages without involving the third party. The
concerned person should be directly communicated to reduce the risk of distortion of facts as the
message will be passing through the third party there is the chance of filtration of message
getting double.
However as per the author view therefore Mr Fishy has to use different effective
communication strategies to overcome the barrier in the communication system and maintaing
the cooperation and respect among the employees. This will help company to increase the
employee engagement. Employees will be motivated and thus this reflects to the high level of
creativity among them. Company can maintain the better workplace relationship among its
employees and the management. This all components directly raises the productivity of the
company with the high quality of products and services.
The purpose of effective communication is that it helps in providing the clear information
to the other person and which will not have to waste their time to decode the message as the
message will be in simple form. It also creates an effective job satisfaction as the person will be
appreciated for delivering the right communication. Effective communication increase the
healthy relation in the business environment and also create healthy work environment which
will increase the employee to achieve the organizational goals efficiently.
The principle of effective communication can be Principle of clarity in which effective
communication the message which is given should be clear to the person to whom the message is
being given and the message should be In clear voice with proper gestures. As a wrong message
can also create misunderstanding between the two individual and also affect the effective
communication. The another principle of effective communication is Principle of simplicity in
which the message have to given with understandable medium as both the sender and receiver of
the communication can understand the message and also work accordingly. The use of complex
language will result in the ineffective communication and the message will not be effective for
the receiver, and he has to put more constraint on his knowledge to understand the message.
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