Cloud Document Management Repository

MITS5001
IT Project Management
Project Proposal

MITS5001 Assignment 1
Project Proposal - 10% (Session 4) – Group Activity
Please complete the template below and submit it to the subject site drop-box
by the end of the week of Session 4 (one submission per group). This is a group
activity, and the group must have completed a Group Participation form prior to this
submission. It is the student’s responsibility to ensure that the proposal is submitted
on-time. Your Project Proposal should be approximately 900 words and the project
must strictly be for an IT system. The proposal should be focused, concise and
written in clear language. The Project needs prior approval from your
Lecturer/Tutor before commencing. All group member names that were on the
Group participation form must appear on the submitted proposal.
PROJECT TITLE:
Cloud document management repository
BACKGROUND AND CURRENT PRACTICE (1/2 page)
Document storage has been posing a significant challenge in the modern world due to the lack of
a centralized repository. Losing the document has remained a norm for many people because
they store them physically at home (Leikums, 2013). In some cases where materials are so
valuable, owners incur some expenses by depositing them at banks for safe storage. To avoid
losing some of the documents such as academic certificates, driving licenses and identification
documents, people have turned to google drive storage. Some of the storage methodologies
adopted for document storage such as banks have limited access. On the same note, google drive
storage does not guarantee security since it is vulnerable to loss of passwords (Wong & Sar,
2012). Development of cloud-based solution would help eliminate challenges such as security
and accessibility of valuable documents at all time when required.

MITS5001 Assignment 1
PROJECT AIMS/OBJECTIVES:
 Provide various entities with access to documents when required for official and personal
use conveniently.
 Increase efficient in service delivery in state department offices mandated with issuance
and replacement of these documents.
 Provide document owners with cheap and convenient means of storing and sharing
valuable documents.
START DATE & COMPLETION DATE:
Time (Weeks)
Events/activities
1 2-3 4-5 6-9 10
System planning
Requirements analysis
System development
Deployment and Testing
Handover and acceptance