NAIDOC Week Celebrations Term 1 ass_2 Project Plan

Please Fill> Please Fill> Event planner Please Fill> Please Fill> Program organizer Please Fill> Please Fill> Event program coordinator Please Fill> Please Fill> Project supplier Campus: Insert campus or distance Tutor: Insert tutor name Tutorial number: Insert the tutorial number Notes to the Author [This document is a template. The program was mainly hoisted by the Indigenous committee so that the people who are associated with the university of

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
<Please Fill> <Please Fill> Event planner
<Please Fill> <Please Fill> Program organizer
<Please Fill> <Please Fill> Event program coordinator
<Please Fill> <Please Fill> Project supplier
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template
should be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
The paper mainly reflects on NAIDOC week celebration event that is mainly
hoisted by the SET indigenous committee. It is found that the event was mainly
organized by the committee in order to provide proper facility of collaboration as well as
engagement to the people of Torres strait Islander. In addition to this, the project that
was organized assists in raising awareness among the organizational staffs as well as
students of the CQ university about various cultures as well as perspectives of Australia.
The program was mainly hoisted by the Indigenous committee so that the
people who are associated with the university of CQ can get aware about the culture of
indigenous people including Aboriginals and Torres Strait Islander by generating proper
engagement facility for the organizational staffs and students. Moreover it is identified
that the event was organised in different campuses of CQ university including Perth,
Brisbane, Melbourne, Sydney, and Rockhampton.
1.2 JUSTIFICATION
Output Outcome Benefits
The expected output from
the event of NAIDOC week
celebration is development
of awareness about the
organizational staffs as
well as students of CQU
university among the
indigenous culture.
The outcome that is
expected from the project
is cultural unification of
people from different
culture which further
assists in enhancing
educational environment
within the university of CQ
(Fleming & Koppelman,
2016).
The event of NAIDOC
week celebration that is
arranged by the CQ
university is found to be
very much advantageous
for the organizational staffs
as well as students of the
university as they are able
to know about the culture
as well as various other
perspective related to
indigenous culture. In
addition to this proper bond
is created among the
students as well as staffs
irrespective of the fact that
all of them belong from
different culture.
2 STAKEHOLDERS
2.1 Key Stakeholder List
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 SET committee Project
sponsor/H
SET committee is hosting
the event of NAIDOC
The project sponsor
provides proper amount of

ost week celebration as they
are mainly interested in
raising awareness about
the various cultures as
well as perspective of
Australia among the
organizational staffs as
well as students of the
CQUniversity.
fund that is mainly required
in order to execute the
event within the expected
time without facing any type
of challenges as well as
issues (Cicmil et al., 2017).
2 <Please Fill> Event
planner
The event planner is the
person who is interested
in planning the entire
event for creating
awareness about the
culture of the indigenous
people among the various
stakeholders of the CQ
university (Christopher et
al., 2014).
The event planner are
mainly responsible of
planning the entire work of
the event that is needed to
be done in order to finish
the event successfully
within the assumed
timeframe.
3 <Please fill> Program
organizer
The program organizer
are mainly interested in
organizing the entire event
of NAIDOC week
celebration so that both
the organizational staffs
and students of the CQ
university will get to know
about the indigenous
culture (Fleming &
Koppelman, 2016).
The program organizer
arranges the entire program
of NAIDOC week
celebration so that proper
awareness among the
people is mainly raised
4 <Please fill> Event
program
coordinato
r
The event program
coordinator is interested in
coordinating the work of
the team properly so that
the work associated with
the event can be executed
successfully within the
expected time and budget.
The event program
coordinator is mainly
responsible of coordinating
the work of the event
successfully so that the
entire event will be finished
within the expected time
and budget (Nasir et al.,
2016).
5 <Please fill> Project
supplier
They are mainly
interested in supplying the
resources and materials
that are generally needed
for executing the event
successfully.
The suppliers are mainly
responsible of supplying
materials as well as other
resources that are required
for organizing the event of
NAIDOC week celebration
(Snyder, 2014).
6
CQ university Cultural
faculty
The main interest of the
university is to provide
proper knowledge about
the different Australian
culture for uniting the
people (Riol & Thuillier,
2015).
The cultural faculty is the
person who is mainly
leading the project in order
to arrange the event by
influencing both
organizational staffs and
students of the
organization.

2.2 Stakeholders Engagement Assessment Matrix (3 marks)
Stakeholders Engagement Assessment Matrix
C= Current engagement
D= Desired engagement
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Project
sponsor
C D
Event planner C D
Program
organizer
C D
Event program
coordinator
C D
Project
supplier
C D
6. Cultural
faculty
C,D
2.3 Stakeholder Communication (1 mark)
Communication method PULL or PUSH Justification
Presentation PULL The event organizer mainly arranges
seminar for presenting the advantages as
well as benefits associated with the event
so that more number of organizational staffs
as well as students will get involved within
the event.
Meeting PULL The meeting is mainly arranged by the
program coordinator for insisting both
employees and students of the university to
involve with the event of NAIDOC week
celebration.
Email PUSH The higher authorities of the organization
mainly orders the project team members to
finish the event within 50 days.
3 REQUIREMENTS MANAGEMENT
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
It is identified that if one single stakeholder is appointed to manage all the campuses of the
CQU University then it will be quite difficult for them to manage all the campus properly. Thus if one
stakeholder is appointed for each of the campus then it will be quite easier for them to manage the
campus quite effectively (Truong, Paradies & Priest, 2014). Thus, it is very much essential to
appoint one single stakeholder for each of the campus of the CQU University.
3.1.2 Opening statement style
Acknowledgement to country is not considered as proper opening style in comparison to
Welcome to country. This is because when welcome to country is used then it mainly signifies that

indigenous people are not the native of Australia. Thus, acknowledge to country is considered as
the proper opening style.
3.1.3 Requirements gathering for each event
The previous event program as well as desktop research for the NAIDOC week event is not
considered as proper method of requirement gathering. This is due to the fact that objectives of
both the project are different. If the project organizer wants to utilize previous project idea as
benchmark then they can utilize it (Verzuh, 2015).
3.1.4 Requirements traceability
Resource log book can be used in order to track as well as trace the project requirements
effectively within the entire life cycle of the project.
3.1.5 Requirements prioritization process
The MoSCoW method is one of the technique of prioritization that is mainly used for
understanding the priorities of the project effectively (Ridani et al., 2015). It is the technique that is
mainly utilized in software development, project management and business analysis for reaching to
a common understanding with stakeholders of the project on the various instances that is placed
on the delivery of each of the project requirement. The MoSCoW technique include different
components that are as follows:
Must have: Proper training must be provided to the team members of the event so that
they can able to organize the event successfully.
Should have: The CQ University should create proper platform so that both organizational
staffs and students can be able to communicate.
Won’t have: Practical session won’t to be provided to the team members.
Could have: The SET committee could have asked the staffs and students of the university to
interact with the indigenous people effectively.
4 SCOPE
4.1 WORK BREAKDOWN STRUCTURE
1.0 CQUniversity
NAIDOC Celebrations
1.3 Facilities1.2 Program1.1 Guests
Arrangement for
drinks and snacks
Arrangement for
restroom
Making
arrangement for
cultural exhibition
Making
arrangement for
cultural training
Welcoming the
guestsInviting the
guests

Figure 1: Work Breakdown Structure
(Source: Created by Author)
4.2 WBS DICTIONARY
Inviting the guests
WBS ID 1.1
Description of work The guests are invited in the week celebration that was
arranged by the university of CQ
Cost Estimate $2800
Start and Finish Dates Start:08-05-18
Finish: 21-05-18
Welcoming the guests
WBS ID 1.2
Description of work The guests including the staffs and employees of CQ
university are welcomed in the event.
Cost Estimate $6640
Start and Finish Dates Start: 22-05-18
Finish: 04-06-18
Making arrangement for cultural training
WBS ID 2.1
Description of work Proper arrangement for cultural training is done.
Cost Estimate $5800
Start and Finish Dates Start: 05-06-18
Finish: 14-06-18
Making arrangement for cultural exhibition
WBS ID 2.2
Description of work Proper arrangement for the cultural exhibition is done
Cost Estimate $5800
Start and Finish Dates Start: 15-06-18
Finish: 25-06-18
Arrangement for restroom
WBS ID 3.1
Description of work Proper arrangement of restroom for the participants of
the event is done.
Cost Estimate $7840
Start and Finish Dates Start: 26-06-18
Finish: 09-07-18

Arrangement for drinks and snacks
WBS ID 3.2
Description of work Proper arrangement of snacks as well as drinks for the
guests are done.
Cost Estimate $ 3720
Start and Finish Dates Start: 10-07-18
Finish: 13-07-18
5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
Inviting the guests
Activity Description of work Start
Date
End
Date
Duration
(days)
1.1.1 Making preparation for NAIDOC week
celebrations
Tue
08-
05-
18
Mon
14-
05-
18
5 days
1.1.2 Printing card
Tue
15-
05-
18
Thu
17-
05-
18
3 days
1.1.3 Inviting the guests
Fri
18-
05-
18
Mon
21-
05-
18
2 days
Welcoming the guests
Activity Description of work Start
Date
End
Date
Duration
(days)
1.2.1 Decorating the event hall
Tue
22-
05-
18
Mon
28-
05-
18
5 days
1.2.2 Making arrangement for different facilities
Tue
29-
05-
18
Thu
31-
05-
18
3 days
1.2.3 Welcoming the guests
Fri
01-
06-
18
Mon
04-
06-
18
2 days
Making arrangement for cultural training
Activity Description of work Start
Date
End
Date
Duration
(days)
2.1.1 Making group
Tue
05-
06-
18
Thu
07-
06-
18
3 days
2.1.2 Assigning rooms
Fri
08-
06-
18
Mon
11-
06-
18
2 days
2.1.3 Providing training facility to the participants Tue Thu 3 days

12-
06-
18
14-
06-
18
Making arrangement for cultural exhibition
Activity Description of work Start
Date
End
Date
Duration
(days)
2.2.1 Developing group
Fri
15-
06-
18
Mon
18-
06-
18
2 days
2.2.2 Providing training rooms
Tue
19-
06-
18
Thu
21-
06-
18
3 days
2.2.3 Providing training to the participants
Fri
22-
06-
18
Mon
25-
06-
18
2 days
Arrangement for restroom
Activity Description of work Start
Date
End
Date
Duration
(days)
3.1.1 Preparation of facilities
Tue
26-
06-
18
Mon
02-
07-
18
5 days
3.1.2 Arrangement for water supply
Tue
03-
07-
18
Sun
08-
07-
18
5 days
3.1.3 Opening rest rooms
Mon
09-
07-
18
Mon
09-
07-
18
1 day
Arrangement for drinks and snacks
Activity Description of work Start
Date
End
Date
Duration
(days)
3.2.1 Hiring cook
Tue
10-
07-
18
Wed
11-
07-
18
2 days
3.2.2 Assigning area of cooking
Thu
12-
07-
18
Thu
12-
07-
18
1 day
3.2.3 Distributing snacks and drinks
Fri
13-
07-
18
Fri
13-
07-
18
1 day
6 COST BASELINE (4 MARKS)
Weeks
WB
S id
Activity
name
1 2 3 4 5 6 7 8 9 10
1.1.
1
Making
preparation
$140

for
NAIDOC
week
celebration
s
0
1.1.
2
Printing
card
$840
1.1.
3
Inviting the
guests
$560
1.2.
1
Decorating
the event
hall
$260
0
1.2.
2
Making
arrangeme
nt for
different
facilities
$228
0
1.2.
3
Welcoming
the guests
$176
0
2.1.
1
Making
group
$2520
2.1.
2
Assigning
rooms
$1600
2.1.
3
Providing
training
facility to
the
participants
$1680
2.2.
1
Developing
group
$1760
2.2.
2
Providing
training
rooms
$2520
2.2.
3
Providing
training to
the
participants
$1520
3.1.
1
Preparatio
n of
facilities
$2800
3.1.
2
Arrangeme
nt for water
supply
$4200
3.1.
3
Opening
rest rooms
$840
3.2.
1 Hiring cook $1760
3.2.
2
Assigning
area of
cooking
$840
3.2.
3
Distributing
snacks and
drinks
$1120
Total
weekly
cost
$140
0
$140
0
$260
0
$404
0
$4120 $3440 $4040 $2800 $4200 $4560
Cumulative
cost
$140
0
$280
0
$540
0
$944
0
$13,56
0
$17,00
0
$21,04
0
$23,84
0
$28,04
0
$32,60
0

7 RISKS
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Threat Inappropriate
knowledge
High High Mitigate The problem can be mitigated
by insisting people to engage
within the weekly celebration so
that they can be able to get
proper knowledge as well as
understanding on the culture of
indigenous people.
Threat Racism Medium High Avoid Absence of cultural unity among
people can be mitigated by
arranging number of programs
that include participants from
different cultures so that proper
cultural unit can be developed
which further can create proper
educational environment within
the university of CQ.
Opportunity Inappropriate
Tracking of project
on a regular basis
High High Resolve Proper tracking of the project
helps in providing the
opportunity of finishing the
project within the expected time
and budget.
8 TOLERENCES
Tolerance Specific Tolerance allowed
Tolerance specified for time 50 days is considered as tolerance for finishing
the project of NAIDOC week celebration.
Tolerance specified for cost In order to finish the event, $37,240 is needed
as the cost of the project.
9 LESSONS
Previous lessons learned Proposed activity to address
(in current project)
Work package which
activity will be added
Lesson
Previously there have been
problems with attendance of
students and staff at campus
events. Attendance was low when
students and staff perceived that
the event did not relate to them or
they had little interest in the event
theme.
The event must be arranged in
such a way that the participants
got interested in involving within
the event of NAIDOC week
celebration that mainly aims to
raise awareness about indigenous
culture.
The activities or work package
that will be added are as
follows:
 Developing groups
 Giving proper study
materials
 Arranging exhibition.
Project Submission Approval

The undersigned acknowledge that they have reviewed the Assessment Task 2 and
agree with the information presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]

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