Erratum: Northern Victoria Irrigation Renewal Project Stage 1 Project Management Plan

<PROJECT NAME>
PROJECT MANAGEMENT PLAN
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Northern Victoria Irrigation Renewal Project Stage 1
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Template Version: BUSM1278-Sem 1-2018
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Northern Victoria Irrigation Renewal Project Stage 1
TABLE OF CONTENTS
INTRODUCTION.........................................................................................................................4
1.1 Purpose of Project Management Plan........................................................................4
2 EXECUTIVE SUMMARY OF PROJECT CHARTER.......................................................4
2.1 Assumptions/Constraints............................................................................................4
3 SCOPE MANAGEMENT........................................................................................................5
3.1 Introduction/Purpose/Scope.......................................................................................5
3.2 Other Project Plans.....................................................................................................5
3.3 Scope Management Approach...................................................................................5
3.4 Roles and responsibilities...........................................................................................9
3.5 Project Scope Statement...........................................................................................11
3.6 Work Breakdown Structure (WBS) and Dictionary................................................12
4 STAKEHOLDER MANAGEMENT....................................................................................13
4.1 Introduction/Purpose/Scope.....................................................................................13
4.2 Stakeholder management approach..........................................................................13
4.3 Roles and responsibilities.........................................................................................17
4.4 Reporting..................................................................................................................18
4.5 Stakeholder register..................................................................................................19
4.6 Monitor and control Stakeholders............................................................................19
5 COMMUNICATIONS MANAGEMENT............................................................................20
5.1 Introduction/Purpose/Scope.....................................................................................20
5.2 Communication management approach...................................................................20
5.3 Roles and responsibilities.........................................................................................20
5.4 Key communication mechanisms............................................................................21
5.5 Communication register...........................................................................................21
5.6 Conflict management strategy..................................................................................21
5.7 Monitor and control communications......................................................................21
5.8 Communication Matrix............................................................................................21
6 COST/BUDGET MANAGEMENT......................................................................................23
6.1 Introduction/Purpose/Scope.....................................................................................23
6.2 Roles and responsibilities.........................................................................................23
6.3 Cost management approach/strategy........................................................................23
6.4 Estimated cost..........................................................................................................24
6.5 Cost baseline............................................................................................................28
6.6 Cost monitoring and control.....................................................................................29
6.7 Cost change control..................................................................................................29
6.8 Cost closing..............................................................................................................30
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Northern Victoria Irrigation Renewal Project Stage 1
7 PROCUREMENT MANAGEMENT....................................................................................31
7.1 Introduction/Purpose/Scope.....................................................................................31
7.2 Procurement management approach........................................................................31
7.3 Roles and responsibilities.........................................................................................31
7.4 Procurement methodology & strategy.....................................................................31
7.5 Procurement risk management.................................................................................31
7.6 Probity plan..............................................................................................................31
7.7 Vendor/Suppler management plan...........................................................................31
7.8 Asset deposal arrangements.....................................................................................32
7.9 Procurement control/monitor...................................................................................32
8 HUMAN RESOURCE MANAGEMENT.............................................................................33
8.1 Introduction/Purpose/Scope.....................................................................................33
8.2 HR management approach/strategy.........................................................................33
8.3 Roles & Responsibilities..........................................................................................33
8.4 Compliance (government rules, union contracts, other HR policies)......................33
8.5 Staffing management...............................................................................................34
9 QUALITY MANAGEMENT.................................................................................................35
9.1 Introduction/Purpose/Scope.....................................................................................35
9.2 Quality management approach.................................................................................35
9.3 Roles and responsibilities.........................................................................................35
9.4 Interfaces..................................................................................................................35
9.5 Quality management................................................................................................35
10 RISK MANAGEMENT..........................................................................................................36
10.1 Introduction/Purpose/Scope.....................................................................................36
10.2 Risk management approach.....................................................................................36
10.3 Roles and responsibilities.........................................................................................36
10.4 Risk Log...................................................................................................................36
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Northern Victoria Irrigation Renewal Project Stage 1
INTRODUCTION
1.1 PURPOSE OF PROJECT MANAGEMENT PLAN
The purpose of this project management plan is to develop a project charter for Northern
Victoria Irrigation Renewal Project Stage 1. The project management plan contains all the
major requirements and attributes that are included in the project. These attributes include
project objectives, scope, assumptions, constraints, risk management plan, stakeholder
analysis, time schedule, budget, quality management plan and human resource
management plan among others.
2 EXECUTIVE SUMMARY OF PROJECT CHARTER
This project is mainly based on the modernization and renewal of the irrigation distribution
system in Victoria, Australia. The current Goulburn-Murray Irrigation District (GMID)
system was built more than 100 years ago with the help of contemporary technology that
have become vague in the current terms. Moreover, with 100 years of use, the equipments
and machines have become rusty and slow in addition to provide output with very low
efficiency. Hence, the plan is to replace the entire irrigation system with new technology in
order to gain maximized output and efficiency. The entire renewal process will take a
significant amount of time and use high amount of resources using money, materials as
well as human resources. Owing to the large scale of the project, each and every aspect of
the project must be finalized with high accuracy and roadmaps must be developed by
discussing with all the stakeholders involved in the project.
2.1 ASSUMPTIONS/CONSTRAINTS
For the preparation of the project some assumptions have been made as follows.
 The proposed budget for the project is sufficient for completing the project.
 The proposed timeline for the project is sufficient for completing the project.
 Complete replacement of the irrigation system is possible.
 In spite of heavy investment in the project, sufficient cost benefit will help to
recover the invested amounts.
 The hired construction contractor will complete all the requirements of the project
and hand over the project within the specified time.
Some constraints of the project are as follows.
 The scale of the project is massive – complete change of the irrigation system will
require huge amount of manpower and mechanical equipments.
 Nearby land owners may not allow any kind of disturbance on their land.
 The desired technical setup may not be available in the country.
 Due to the scale of the project, heavy investments are required and in the end, there
may not be sufficient return on investment from the project.
 The entire project may be unnecessary if sufficient amount of water does not flow
through the river in the basin.
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Northern Victoria Irrigation Renewal Project Stage 1
3 SCOPE MANAGEMENT
3.1 INTRODUCTION/PURPOSE/SCOPE
The purpose of this project is to renew the irrigation system by completely replacing the
equipments of the system and restoration of the irrigation setup with better, more efficient
and modern equipments. Furthermore, the irrigation system is to be changed and improved
such that it does not the flood the nearby agriculture fields when a huge amount of water is
released due to overflow. Building a specific irrigation canal is also suitable for fulfilling
the purpose.
3.2 OTHER PROJECT PLANS
This project will be further followed by development of river dam, construction of water
reservoir and others. These later project plans are explained below.
Development of River Dam: After the renewal of the irrigation system, the flow of water
of the river should be kept in check by building a river dam along the course in the basin.
This will allow the controllers to control the flow of water in case of floods and high water
level due to heavy rainfall.
Water Reservoir: This project is a follow up from the irrigation renewal project. In spite of
the renewal of the irrigation system, there will be a problem during the dry season where
there will not be any sufficient amount of water. In this case, a reservoir will be
constructed that will capture the water during rainy season for use in irrigation in the dry
season.
3.3 SCOPE MANAGEMENT APPROACH
3.3.1 Scope Statement Development
The scope of the project includes the following.
Survey of the currently existing irrigation system
Consultation with government regarding the project
Development of a detailed business case for the project
Hiring of contractor for managing and executing the project
Hiring human resources and labors for the project
Procuring resources for the project
Initiating and managing the entire project
Documentation of the entire project
3.3.2 WBS Structure Development
The WBS Structure development is shown in the following table.
WBS Task Name Duration Start Finish Predecessors
0
Northern Victoria
Irrigation Renewal
Project
1206 days Fri 5/25/18 Fri 1/6/23
1 Project Discussions and
Survey 144 days Fri 5/25/18 Wed 12/12/18
1.1 Initial Discussions with
Government 15 days Fri 5/25/18 Thu 6/14/18
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Northern Victoria Irrigation Renewal Project Stage 1
1.2 Complete Survey of the
Entire Irrigation System 25 days Fri 6/15/18 Thu 7/19/18 2
1.3 Discuss regarding the
scale of the project 15 days Fri 7/20/18 Thu 8/9/18 3
1.4
Determine the equipments
and structures that are to be
replaced
10 days Fri 8/10/18 Thu 8/23/18 4
1.5 Analyze the feasibility of
the project 10 days Fri 8/24/18 Thu 9/6/18 5
1.6 Propose a budget to the
government 5 days Fri 9/7/18 Thu 9/13/18 6
1.7 Prepare a detailed
business case 10 days Fri 9/14/18 Thu 9/27/18 7
1.8 Submit business case to
government 2 days Fri 9/28/18 Mon 10/1/18 8
1.9 Receive approval from
government 25 days Tue 10/2/18 Mon 11/5/18 9
1.10 Contact with sponsor for
funding 5 days Tue 11/6/18 Mon 11/12/18 10
1.11 Present funding proposal 5 days Tue 11/13/18 Mon 11/19/18 11
1.12 Hire Contractor 10 days Tue 11/20/18 Mon 12/3/18 12
1.13 Present construction
proposal 5 days Tue 12/4/18 Mon 12/10/18 13
1.14 Approval of the Proposal 2 days Tue 12/11/18 Wed 12/12/18 14
2 Project Planning Phase 130 days Thu 12/13/18 Wed 6/12/19
2.1 Hold Meetings with the
Contractor 5 days Thu 12/13/18 Wed 12/19/18 15
2.2 Discuss Project Roadmap 15 days Thu 12/20/18 Wed 1/9/19 17
2.3
Analyze Requirements for
Human and Material
Resources
20 days Thu 1/10/19 Wed 2/6/19 18
2.4 Prepare an Estimated List
of Resources 5 days Thu 2/7/19 Wed 2/13/19 19
2.5 Appoint Stakeholders in
the Project 10 days Thu 2/14/19 Wed 2/27/19 20
2.6 Allocate Roles to
Stakeholders 5 days Thu 2/28/19 Wed 3/6/19 21
2.7 Recruit Labors for Project 20 days Thu 3/7/19 Wed 4/3/19 22
2.8 Hire Construction
Vehicles 10 days Thu 4/4/19 Wed 4/17/19
2.8.1 Hire Bulldozer 10 days Thu 4/4/19 Wed 4/17/19 23
2.8.2 Hire Other Vehicles
Required 10 days Thu 4/4/19 Wed 4/17/19 23
2.8.3 Hire Cement Mixer 10 days Thu 4/4/19 Wed 4/17/19 23
2.9 Hire Electrical Workers 10 days Thu 4/18/19 Wed 5/1/19 27,25,26
2.10 Hire Other Technical
Workers 10 days Thu 4/18/19 Wed 5/1/19 25,26,27
2.11 Prepare a Human 5 days Thu 5/2/19 Wed 5/8/19 28,29
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Northern Victoria Irrigation Renewal Project Stage 1
Resource Management Plan
2.12 Align the Plan with the
Project Requirements 5 days Thu 5/9/19 Wed 5/15/19 30
2.13 List Down Project
Requirements 5 days Thu 5/16/19 Wed 5/22/19 31
2.14
Allocate Roles to All
Human Resources including
the workers
15 days Thu 5/23/19 Wed 6/12/19 32
3 Project Procurement
Phase 125 days Thu 6/13/19 Wed 12/4/19
3.1 Prepare a List of All
Materials Required 20 days Thu 6/13/19 Wed 7/10/19 33
3.2
Prepare List of Technical
Equipments and Other
Requirements
10 days Thu 7/11/19 Wed 7/24/19 35
3.3 Develop Resource
Management Plan 15 days Thu 7/25/19 Wed 8/14/19 36
3.4 Consult with Contractor
Regarding Resource Usage 10 days Thu 8/15/19 Wed 8/28/19 37
3.5 Analyze Market Prices of
the Resources 10 days Thu 8/29/19 Wed 9/11/19 38
3.6 Predict Price Changes 5 days Thu 9/12/19 Wed 9/18/19 39
3.7 Determine Budget Portion
Required for the Resources 15 days Thu 9/19/19 Wed 10/9/19 40
3.8 Recruit Procurement
Manager 5 days Thu 10/10/19 Wed 10/16/19 41
3.9 Provide a List of
Resources 5 days Thu 10/17/19 Wed 10/23/19 42
3.10 Hand Over Budget for
Procurement Phase by Phase 10 days Thu 10/24/19 Wed 11/6/19 43
3.11 Procurement of Materials
Phase by Phase 20 days Thu 11/7/19 Wed 12/4/19 44
4 Project Preparation Phase 70 days Thu 12/5/19 Wed 3/11/20
4.1 Start Preparation for
Project 15 days Thu 12/5/19 Wed 12/25/19 45
4.2 Survey of the Site by the
Contractor 15 days Thu 12/26/19 Wed 1/15/20 47
4.3 Estimation of Work
Required in Project 5 days Thu 1/16/20 Wed 1/22/20 48
4.4 Develop Work
Breakdown Structure 5 days Thu 1/23/20 Wed 1/29/20 49
4.5 Assign Workers to Work
on the Site 5 days Thu 1/30/20 Wed 2/5/20 50
4.6 Assign Resources to the
Workers 5 days Thu 2/6/20 Wed 2/12/20 51
4.7 Assign Supervisor for the
Project Works 5 days Thu 2/13/20 Wed 2/19/20 52
4.8 Final Meeting Regarding
Discussion of Requirements
10 days Thu 2/20/20 Wed 3/4/20 53
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