Project Management for Online Firm Management System Development Project

This project management plan describes the team management and reflection of work development for the software development project of Online Firm Management System for Globex Corporation. It includes stakeholder identification, team charter, meeting minutes and outcome, learning cycle, and reflection.

Running head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University
Author note

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Table of Content
Introduction................................................................................................................................2
Part 1..........................................................................................................................................2
Project Name/Team/Description............................................................................................2
Project Description:...............................................................................................................3
Project Objectives:.................................................................................................................3
Team Charter.........................................................................................................................3
Team Communication............................................................................................................5
Team Rules and Expectation.................................................................................................6
Signature................................................................................................................................7
Part 2:.........................................................................................................................................7
Meeting Minutes and Outcome:.............................................................................................7
Learning Cycle.....................................................................................................................10
Part 3:........................................................................................................................................10
Stakeholder Identification.....................................................................................................10
Part 4............................................................................................................................................2
Reflection:...............................................................................................................................2
Conclusion...................................................................................................................................3
Reference:....................................................................................................................................4

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Introduction
Globex Corporation is a reliable agricultural consultancy company which provides
agricultural solutions to their local clients. The company mostly operates the firming process
related data and information through utilising offline Data Base Management System.
However, the company is recently experiencing various database related anomalies including
data redundancy, inconsistency, data missing and many more. Therefore, Globex Corporation
has decided to change their existing database system to more efficient online-based database
management.
Virtucon Consultancy is an information technology (IT) service provider company.
Being a client Globex Corporation requested Virtucon Consultancy to develop a advanced
online based database management system that can automatically remove the data repetition
and other errors and can be accessed online in a server based platform. The following part
describes the team management and reflection of work development for the software
development project.
Part 1
Project Name/Team/Description
Project Name: “Online Firm Management System Development Project”
Start Date September 18, 2018
Team Member Contact
Number
Email Role
Andrea Marcos 04 3345 4334 [e-mail] Project Manager and

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System analysts
Brad Morph 04 4235 6542 [e-mail] Application Developer
James Brooklyn 04 6534 3423 [e-mail] Coder
Frank Thomson 04 4353 6834 [e-mail] Tester and Quality
checker
Project Description:
The goal of this project is to develop a online DBMS system named “Online Firm
Management System” or OFMS for the client Globex Corporation to reduce their database
anomalies and to incorporate online accessibility. OFMS should be developed keeping the
farming operations, parameters, operators, security factors, purpose and regulators within the
process.
Project Objectives:
To develop “Online Firm Management System” for online database control and management
operation
To meet the client needs and expectation
To ensure the user friendly operation and platform computability
To deliver the system within the negotiated timeline
Team Charter
Andrea Marcos Brad Morph James Brooklyn Frank Thomson
Roles Project Manager Application Coder Tester and

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and System
analysts
Developer Quality
checker
Responsi
bilities
Time
management
Conceptual
modelling and
planning
Coding the
source code
Testing the source
code
Administrating Aligning with
client needs
User interface
developing
Finding bugs
Budget planning Technical lead Making required
changes in code
Ensuring the quality
accuracy and user-
friendliness
Resource allocation Monitoring Maintaini
ng
backup
and
recovery
Suggesting
possible
solutions
Decision making Modifying
structure
Encryption of
privacy and
security
Runtime assessment
Skills and
Knowledge
Leadership and
management skill
Analytical skill Programming
skill
Application testing
skill
Project planning
skill
Creativity Graphical
designing
skill
Programming
knowledge
Analytical skill and
persuasion
Technical
knowledge
Code
optimisation skill
Problem solving
skill

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Risk assessment
skill
Logical
reasoning skill
Data Security
and encryption
skill
Logical Reasoning
Skill
Business
knowledge
System
optimisation
skill
Database
normalisation
skill
Risk identification
skill
Communication
skill
Team Communication
Name Timings Location Ways of
Communication
Documented
Information
Requirement
analysis meeting
11 am to 6
pm
Virtucon Office Face-to-face
meeting, Phone,
email
Project plan
document, Virtucon
Cloud;
Assessment and
challenge
elimination
11 am to 6
pm
Conference
room
Phone, Email Progress update
report document,
Virtucon Cloud;
Finalization
meeting
11 am to 6
pm
Virtucon Office Face-to-face
meeting, Email
Virtucon Cloud;

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Team Rules and Expectation
Team Rules  All team member should have clear idea about the mission, vision,
goals and the objectives of the project
 All team members should attend all the official meetings and other
form of communication
 All members should share their knowledge within the team and upper
management as required
 All members should acknowledge the regulation, terms and condition
of the project
Expectation  Collaborative team culture and work procedure
 Risk identification and reporting
 Information and operational integrity within the team
Values  All team members should convey their opinions and ideas
 All team members should give their best performance
Code of
Ethics
 All team member should abide by the data potation and confidentiality
rules and regulation
 All team member should maintain the workplace culture with
professional attitude.
Signature
Name Signature Date

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Andrea Marcos (Project Manager
and system analyst)
Andrea Marcos 22/08/2018
Brad Morph (Application
Developer)
Brad Morph 22/08/2018
James Brooklyn (Coder) James Brooklyn 22/08/2018
Frank Thomson (Tester and
quality checker)
Frank Thomson 22/08/2018
Part 2:
Meeting Minutes and Outcome:
Meeting 1
Role Date/Time&
Attendees
Organiser
Andrea Marcos
Requirement analysis meeting 25/08/2018
Andrea Marcos
Brad Morph
James Brooklyn
Frank Thomson
Scribe  Requirement analysis
 Budget planning
 Resource allocation
Outcome of the meeting:

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Project aim and objectives
Gant chart and timeline
Budget
Meeting 2
Role Date/Time&
Attendees
Organiser
Brad Morph
Assessment and challenge elimination
30/08/2018
Andrea Marcos
Brad Morph
James Brooklyn
Frank Thomson
Scribe  Identifying constrains
 Improving the quality
 Updated Client requirements and
deliverables
Outcome of the meeting:
Resolved risk factors
Updated finalisation plan
Security management scheme
Meeting 3
Role Date/Time&
Attendees

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Problem: Increase
the system
efficiency
Reflect and
Learn:
Reducing
space and
time
complexity
Learnin
g
Cycle
Plan:
Incorporating
appropriate
normalization
Act: Server based SQL
operation with advanced
automated indexing
system
Organiser
James Brooklyn
Finalization meeting
05/08/2018
Andrea Marcos
Brad Morph
James Brooklyn
Frank Thomson
Scribe  Installation planning
 Client support and maintenance
planning
 Project closing
Outcome of the meeting:
 Installation and technical support plan
 Project closing preparation
Learning Cycle

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Part 3:
Stakeholder Identification
Stakeholders
 Andrea Marcos (Project Manager and system analyst)
 Brad Morph (Application Developer)
 James Brooklyn (Coder)
 Frank Thomson (Tester and quality checker)
 Globex Corporation representative
Stakeholder
name
Information to
be
shared
Purpose Frequency Location Mechanis
m
Who What Why When Where How
Andrea
Marcos
(Project
Manager and
system
analyst)
Project
remodelling,
Scheduling, risk
report, Customer
feedback, product
modification
To assess
and
implement
required
changes
Anytime Virtucon
Office
Face-to-face
meeting,
Phone,
email
Brad Morph
(Application
Developer)
Development
related issues,
production delay
Leading the
team,
technical
guidance
Once in a
weak
Conference
room
Face-to-face
meeting,
Phone,
Email
James
Brooklyn
(Coder)
Source Code
issues, run time
failure
Incorporate
modificatio
n
Anytime Virtucon
Office
Face-to-face
meeting,
Phone
Frank
Thomson
(Tester and
quality
Alpha and Beta
testing phase
Identify
bugs and
errors
Anytime Coding
station
Face-to-face
meeting,
Phone

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checker)
Globex
Representativ
e
Change and
modification
requirement
Acknowled
gement of
deliverables
Once in a
weak
Globex
office
Face-to-face
meeting,
Email

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Part 4
Reflection:
The goal of this project was to develop the “Online Farm Management System” or
OFMS for the client Globex Corporation and executing a effective maintenance and
evaluation process. The success factors of this project is the efficiency of developed system,
the expectations of the client, satisfaction of the client and the rate of post installation errors.
Keeping this in mind, I tried to clearly explain the purpose, vision and objectives of the
project to the team members. Being a leader I have experienced that effective communication
is the most essential part of any project management, which allow all team members to
resolve their ambiguities. I also experienced that sharing the values and ethics is essential for
team management. To prioritise these issues I conducted multiple meetings in several phases
of system design, development and implementation. At the same time, the meeting enabled
all the team member to convey their perspectives and opinions (Curran & Niedergassel,
2011).
As per my observation during the project management plan and implementation, a
project manager should have detailed knowledge about the technical requirements and
potential utilisation of several technological tools in order to manage the project in more cost
and time efficient way (Jabbar & Malik, 2017). The project manager should have the skill of
motivating and empowering the team member through assisting them with various supportive
materials and models. The project manager should also has the in depth concept about the
skills and abilities of individual team member. The project manager should have the skill to
develop a detailed grant chart considering the potential constrains (Farr & Brazil, 2012). I
have also experienced that the project manager should have enough knowledge about

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stakeholder analysis and communication plan as well. Project manager has to be aware of the
roles and responsibilities of the team members and their deliverables (Kokkonen, 2018).
Conclusion
The aim of this application development project was to develop an online DBMS
system named “Online Firm Management System” or OFMS for the client Globex
Corporation to reduce their database anomalies and to incorporate online accessibility. From
the above project management plan and reflection, it can be said that effective stakeholder
analysis and communicational plan are essential for any project management. Apart from
that, to be a strong ITC project manager administration, group development and
empowerment is essential. Throughout the application development project the
acknowledgement and expectation of client was the major concern.

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Reference:
Curran, C.-s., & Niedergassel, B. (2011). Project leadership skills in cooperative projects.
IEEE Engineering Management Review, 39(3), pp. 23-33.
doi:10.1109/EMR.2011.6019091
Farr, J. V., & Brazil, D. M. (2012). Leadership skills development for engineers. IEEE
Engineering Management Review. doi:10.1109/EMR.2012.6291576
Jabbar, A., & Malik, A. A. (2017). Addressing Ambiguities in Software Team's Roles and
Responsibilities: Minimizing Accountability Problems. International Conference on
Frontiers of Information Technology (FIT), (pp. 178-182). Islamabad.
doi:10.1109/FIT.2017.00039
Kokkonen, A. (2018). Managing collaborative space in multi-partner project. Journal of
Construction Management and Economics, 36(2), 83-95.