Development of Online Management System for Stud Farm - Project Management

This project management report outlines the development of an online management system for a stud farm, including scope, resources, budget, and risk management strategies.

Running head: PROJECT MANAGEMENT
Student Name
ID Development of Online
management system
for Stud Farm

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PROJECT MANAGEMENT
Table of Contents
1. Part One:.......................................................................................................................................2
1.1 MOV - Measurable Organisational Value.....................................................................................2
1.2 Value of the project.....................................................................................................................2
1.3 Appropriate metric......................................................................................................................2
2. Part Two:...........................................................................................................................................3
2.2 Out of Scope................................................................................................................................3
2.3 Assumptions................................................................................................................................3
2.4 Constraints...................................................................................................................................3
2.5 Scope Management Plan.............................................................................................................3
2.6 Resource Plan..............................................................................................................................4
Part three:.............................................................................................................................................5
3.1 Project Milestones.......................................................................................................................5
3.2 Project activities..........................................................................................................................5
3.3 Project resources.........................................................................................................................6
3.4 Time estimation...........................................................................................................................7
3.5 Project budget.............................................................................................................................8
3.6 Time phase budget......................................................................................................................9
Part four:...............................................................................................................................................9
4.1 Assumptions................................................................................................................................9
4.2 Project risks and management strategy......................................................................................9
Part Five:..............................................................................................................................................10
Part Six:................................................................................................................................................11
Bibliography.........................................................................................................................................12
Appendices..........................................................................................................................................13
Appendix 1: Annotated Bibliography...............................................................................................13

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1. Part One:
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1
Customer 2
Financial 3
Strategic 4
Social 5
1.2 Value of the project
The values that are selected for the delivery of the project are listed below:
Faster: The organization will be able to provide faster services to the customers by hosting
the entire management system online.
Better: It is found that both clients as well as customers of the organization can be able to
avail the services of the organization online, which is considered to better than the services provided
by Stud farm.
1.3 Appropriate metric
Rank Impact Metrics Timeframe
1 Operational 17% increment occurs
within the
organizational
business operations.
2 months
2 Customer Customers can be
able to get faster
online services, which
attracts more number
of customers.
3 months
3 Financial The money that is
spent by the company
helps in generating
proper return from
the project.
4 months
4 Strategic Due to the utilization
of business strategies
the organizations
operations becomes
much more smooth
and effective.
3 months
5 Social Social media assists in
targeting customers
as well as assists in
promoting the
services of the
2 months

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organization.
2. Part Two:
2.1 Scope
In scope are as follow:
 Designing interface
 Developing project prototype
 Integrating the Hardware within existing System
 Initiation of system management development
 Developing the Online Management System for the farm
 Implementing breeding, financial and mobile features
 Integrating the UI
 Evaluating the system functioning
 Documentation completion for this phase
 Testing
2.2 Out of Scope
Out scope are as follow:
 Technical details are not included
 Facility of training is also excluded
2.3 Assumptions
The project assumptions include:
 The budget will be approved as per the initial project draft
 The project will be successfully delivered as per the plan that is created
 It is found that the project will be prepared within the $150,000
2.4 Constraints
The project constraints include:
 Proper quality must be managed while project progress otherwise the budget associated
with the project can enhance
 The project activities must be finished within 113 days
2.5 Scope Management Plan
In order to manage the scope, the project manages takes numerous steps. Some of the
steps that are generally taken by the project manager in this project for managing project quality are
provided below:
 The project manager understand the needs as well as requirements of the project effectively
 Analyzes the initial signs of project creep so that the chances of project creep can be avoided
 Manages the changes that are occurred within the project due to the scope creep

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2.6 Resource Plan
 People
Resource Name Std. Rate
Project Manager $50.00/hr.
Marketing and Commerce Manager $45.00/hr.
Technical Expert $40.00/hr.
System Trainer $40.00/hr.
Technical Integration Specialist $45.00/hr.
Developer $35.00/hr.
IT Manager $40.00/hr.
Data Management Officer $40.00/hr.
Project Supervisor $45.00/hr.
Financial manager $40.00/hr.
Project planner $41.00/hr.
Human resource manager $38.00/hr.
Programmer' $40.00/hr.
Designer $40.00/hr.
Tester $35.00/hr.
 Technology
Hardware Desktop, RAM, hard disk
Software Development platform, designing
platform
Network Intranet, internet
 Facilities
High speed of internet connect is provided for the stakeholders for finishing the project in a
short time- period
 Other
Travel Requirements Travel expenditure is given to the
employees
Training Requirements Training is arranged for new employees

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Part three:
3.1 Project Milestones
Milestone Completion date
Milestone 1:Completion of project planning phase Thu 19-07-18
Milestone 2:Completion of initiation phase Fri 10-08-18
Milestone 3:Completion of development phase Thu 27-09-18
Milestone 4:Completion of training Fri 05-10-18
Milestone 5: Completion closing phase Mon 22-10-18
3.2 Project activities
Figure 1: Project activities
(Source: Created by Author)

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3.3 Project resources
Figure 2: Project resources
(Source: Created by Author)

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3.4 Time estimation
Figure 3: Time estimation
(Source: Created by Author)

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3.5 Project budget
Figure 4: Project budget
(Source: Created by Author)

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3.6 Time phase budget
May 2018
June 2018
July 2018
August 2018
September 2018
October 2018
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
Time-Phase budget
Cost
Figure 5: Time-phase budget
(Source: Created by Author)
Part four:
4.1 Assumptions
The project assumptions include:
 The budget will be approved as per the initial project draft
 The project will be successfully delivered as per the plan that is created
 It is found that the project will be prepared within the $150,000
4.2 Project risks and management strategy
Risk ID Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
R1 Technical
problems in
using the
system
90% 5 450 Technical
expert
The
technical
issues can
be
prevented if
testing is
done before
the system is
utilized.
Threat
R2 Presence of
insufficient
resources
80% 4 320 Hr.
manager
The issue
can be
prevented if
proper
estimation
Threat

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for
resources is
made.
R3 Lack of
proper
system
design
90% 5 450 Designer The issue
can be
mitigated by
hiring skilled
designer.
Threat
R4 Incorrect
estimation
of project
budget
80% 4 320 Project
planner
The issue
can be
prevented
by properly
estimating
the budget
of the
project.
Threat
R5 Extension of
project
timeframe
80% 3 240 Project
manager
The issue
must be
accepted as
it can create
some
benefit
within the
organization.
Opportunity
Part Five:
 Statement on project quality
The project manager follows number of steps for quality management and few of the steps that
are taken are as follows:
 Checking of quality
 Utilizing software for analyzing project quality
 Weekly meetings with the stakeholders
 Cross-checking of resources for ensuring that they are of good quality
 A set of verification activities
Verification Activity When?
Survey After project delivery
Testing development After project development phase
Testing quality Before the project development
phase
 A set of validation activities
Validation Activity When?
Testing requirement of clients In the last phase of the project
Simulation testing After system development
NPV and ROI analysis After budget estimation

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Part Six:
a. Annotated bibliography
Refer to appendices
b. Develop a closure checklist
Activities Status
Testing finished ? done
Review of documents finished ? done
Project issues closed Not done
Does the changes in the project re acceptable done
Training is provided done
Project hand over Not done
c. Develop a project evaluation
Evaluation Criteria Option
Does Project quality maintained? Yes  No 
Does Scope followed? Yes  No 
Is Project finished within budget? Yes  No 
Is the system design feasible? Yes  No 

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Bibliography
Cicmil, S., Cooke-Davies, T., Crawford, L., & Richardson, K. (2017, April).Exploring the complexity of
projects: Implications of complexity theory for project management practice. Project
Management Institute.
Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press,
LLC.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence.pearson.
Hegazy, T. (2013). Computer-Based Construction Project Management: Pearson New International
Edition. Pearson Higher Ed.
Heldman, K. (2015). PMP project management professional exam deluxe study guide: updated for
the 2015 Exam. John Wiley & Sons.
Hwang, B. G., & Ng, W. J. (2013). Project management knowledge and skills for green construction:
Overcoming challenges. International Journal of Project Management, 31(2), 272-284.
Kami, N. (2015). U.S. Patent No. 9,116,916. Washington, DC: U.S. Patent and Trademark Office.
Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing your
project. AMACOM Div American Mgmt Assn.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project risk
management methodology for small firms. International journal of project
management, 32(2), 327-340.
Mir, F. A., &Pinnington, A. H. (2014).Exploring the value of project management: linking project
management performance and project success. International journal of project
management, 32(2), 202-217.
Nanda, V. (2016). Quality management system handbook for product development companies.CRC
Press.
Pemsel, S., &Wiewiora, A. (2013).Project management office a knowledge broker in project-based
organisations. International Journal of Project Management, 31(1), 31-42.
Sánchez, M. A. (2015). Integrating sustainability issues into project management. Journal of Cleaner
Production, 96, 319-330.
Stark, J. (2015). Product lifecycle management.In Product Lifecycle Management (pp. 1-29).Springer
International Publishing.
Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., &Bushuyev, S. D. (2015). Project
success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.
Tornabene, C., Hussain, M. M., Crowe, T., Cohen, N., & Panzer, J. (2012).U.S. Patent No. 8,103,729.
Washington, DC: U.S. Patent and Trademark Office.

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Appendices
Appendix 1: Annotated Bibliography
Article 1: Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
The value of project management is mainly elaborated in this paper by reflecting on the link
that subsists between project performances as well as on the project success. The paper determines
the relationship that is mainly shared between the two terms within the project (Mir & Pinnington,
2014). The project highlighted that project success does not exists in the various types of
upgradation that is mainly done within the different project management techniques as well as
tools. In addition to this, paper analyzes the relationship by undertaking proper empirical data that is
considered to be successfully working some of the UAE based companies.
Article 2: Sánchez, M. A. (2015). Integrating sustainability issues into project management. Journal of
Cleaner Production, 96, 319-330.
The organizations that have appropriate strategy and mission statement adopt
sustainability. However, it is found that the social dimension as well as environmental dimension of
sustainability is very much challenging for different programs as well as projects. The main aim of the
entire article to showcase the framework which is developed in order t make that the organizations
generally works for attaining the demands of the project stakeholders as well as business strategies
(Sánchez, 2015). The article also highlighted the challenges that are occurred while addressing issues
in context to management of portfolio as well as project tracking.
Article 3: Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project
risk management methodology for small firms. International journal of project management, 32(2),
327-340.
The article elaborates the methodologies of project risks that are mainly utilized by the small
firms. The paper reflected the procedure of project management that is planned by the small
companies who needs to run the whole the project beyond the organizational operation
(Marcelino-Sadaba et al., 2014). This project is found to be basic for the survival of the small firm,
for improvement of new items and for existing inside the market. The project managers are not
generally the expert of project management and therefore they needs direction by using least time
and cost . This new strategy principally helps in considering different variables that helpful is
addressing challenges.