Development of Online Management System for Stud Farm

This project plan outlines the development of an online management system for a stud farm, including scope, resources, milestones, and budget.

Student Name
ID Development of Online
management system for
Stud Farm

Table of Contents
1. Part One:.......................................................................................................................................2
1.1 MOV - Measurable Organisational Value.....................................................................................2
1.2 Value of the project plan.............................................................................................................2
1.3 Appropriate metric......................................................................................................................2
2. Part Two: 2.1 Scope.........................................................................................................................3
2.2 Out of Scope................................................................................................................................3
2.3 Assumptions................................................................................................................................3
2.4 Constraints...................................................................................................................................3
2.5 Scope Management Plan.............................................................................................................3
2.6 Resource Plan..............................................................................................................................4
Part three:.............................................................................................................................................5
3.1 Project Milestones.......................................................................................................................5
3.2 Project activities..........................................................................................................................5
3.3 Project resources.........................................................................................................................6
3.4 Time estimation...........................................................................................................................8
3.5 Project budget.............................................................................................................................8
3.6 Time phase budget....................................................................................................................10
Part four:.............................................................................................................................................10
4.1 Assumptions..............................................................................................................................10
4.2 Project risks and management strategy....................................................................................11
Part Five:..............................................................................................................................................11
Part Six:................................................................................................................................................12
Bibliography.........................................................................................................................................13
Appendices..........................................................................................................................................14
Appendix 1: Annotated Bibliography...............................................................................................14

1. Part One:
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1st
Customer 2nd
Financial 3rd
Social 4th
Strategy 5th
1.2 Value of the project plan
The value include:
Better: The services of online booking and online payment that is offered by the company is
better for the customers of the organization in comparison to the current manual system that the
organization uses.
Faster: The Company assists in giving faster breeding and online payment system to the
customers of the organization.
1.3 Appropriate metric
Rank Impact Metrics Timeframe
1st Operational The accurate and
efficiency of operation
enhances due to the
online services of
breeding.
2 months
2nd Customer It is found that
increment in the
number of customers
is identified due to the
offered services.
3 month
3rd Financial The investment must
earned proper ROI.
2 months
4th Social Appropriate social
support must be
offered with the help
of advertisement for
minimizing
administrative related
issues.
1 month
5th Strategy The organization uses
number of business
strategies for system
development and
which further helps in
achieving competitive
2 months

advantage.
2. Part Two:
2.1 Scope
The project scope:
 Identifying functional and non-functional requirements
 Designing prototype
 Network specifications
 Coding
 Development of database
 Development of functionalities
 Performance testing
 User- acceptability testing
 Documentation
 Post project review
2.2 Out of Scope
The out scope are as follows:
 Exclusion of training facility from the project
 Exclusion of supplier details
2.3 Assumptions
The points that are assumed are:
 Maximum of 70 days will be needed for the entire system development
 All the stakeholders will engage effectively for successful project execution
 All the needed resources will be obtainable
2.4 Constraints
The project constraints are:
 The project budget must not exceed than the approved budget
 System development is done according to the design that is approved
 The team members who are working are in limited number
2.5 Scope Management Plan
Effective management of project scope can be achieved by using steps that are as follows:
 The needs as well as requirements must be successfully understood
 Understanding the signs of project creep within the organization
 Accounting for the changes that is mainly occurred within the organizational finance
2.6 Resource Plan
 People

Resource Name Std. Rate
Database Developer $60.00/hr.
Project Manager $65.00/hr.
System developer and analyst $30.00/hr.
Scrum master $30.00/hr.
Project Sponsor $35.00/hr.
Financial Officer $35.00/hr.
IT Consultant $45.00/hr.
HR Manager $30.00/hr.
System Designer $35.00/hr.
System Tester $35.00/hr.
Operational Manager $30.00/hr.
Network Manager $30.00/hr.
System Analyst $40.00/hr.
Project Planner $20.00/hr.
Risk Manager $20.00/hr.
 Technology
Hardware RAM, computer,
Software Designing tools, implementation
software
Network Server
 Facilities
Proper infrastructure of intranet and extranet is offered for proper development of
the system.
 Other
Travel Requirements Travelling facility is arranged by the
organization.
Training Requirements Training sessions for the employees are
arranged so that they can effectively
handle the project work.

Part three:
3.1 Project Milestones
Milestone Completion date
Milestone 1: Completion of initiation phase Tue 05-06-18
Milestone 2: Completion of planning phase Wed 04-07-18
Milestone 3: Completion of designing phase Wed 18-07-18
Milestone 4: Completion of implementation phase Thu 02-08-18
Milestone 5: Completion of testing phase Tue 14-08-18
Milestone 6:Completion of project closure Wed 22-08-18
3.2 Project activities
Milestone
Online stud farm management system
Initiation phase
Identifying requirements
Identifying needed resources
Business strategies development
Recruiting stakeholders
Milestone 1: Completion of initiation phase
Planning phase
Creating risk management plan
Developing plan for stakeholder management
Creating communication plan
Developing procurement Plan
Budget and schedule plan
Milestone 2: Completion of planning phase
Design phase
Identifying functional and non-functional requirements
Designing prototype
Network specifications
Milestone 3: Completion of designing phase
Implementation phase
Coding
Development of database
Development of functionalities
Milestone 4: Completion of implementation phase
Testing phase
Performance testing
User- acceptability testing
Milestone 5: Completion of testing phase
Closure phase
Reviewing project

Reviewing project document
Stakeholder sign off
Milestone 6:Completion of project closure
3.3 Project resources
Task Name Duration Start Finish Predecessors Resource Names
Online stud farm
management system 67 days Tue 22-
05-18
Wed 22-08-
18
Initiation phase 11 days Tue 22-
05-18
Tue 05-06-
18
Identifying requirements 2 days Tue 22-05-
18
Wed 23-05-
18
Project
Manager ,Project
Planner, Project
Sponsor
Identifying needed
resources 4 days Thu 24-
05-18
Tue 29-05-
18 2 Project Manager
Business strategies
development 3 days Wed 30-
05-18 Fri 01-06-18 3
Risk Manager, IT
Consultant, Project
Manager
Recruiting stakeholders 2 days Mon 04-
06-18
Tue 05-06-
18 4
Project
Manager ,Project
Planner
Milestone 1: Completion
of initiation phase 0 days Tue 05-06-
18
Tue 05-06-
18 5
Planning phase 21 days Wed 06-
06-18
Wed 04-07-
18
Creating risk management
plan 3 days Wed 06-
06-18 Fri 08-06-18 6
Project
Manager ,Project
Planner, Risk
Manager
Developing plan for
stakeholder management 5 days Mon 11-
06-18 Fri 15-06-18 8
Project
Manager ,Project
Planner
Creating communication
plan 3 days Mon 18-
06-18
Wed 20-06-
18 9
Operational
Manager, Project
Manager
Developing procurement
Plan 7 days Thu 21-
06-18 Fri 29-06-18 10
Operational
Manager, Project
Manager ,Project
Planner
Budget and schedule plan 3 days Mon 02-
07-18
Wed 04-07-
18 11
Financial Officer, IT
Consultant, Project
Manager ,Project
Sponsor
Milestone 2: Completion
of planning phase 0 days Wed 04-
07-18
Wed 04-07-
18 12
Design phase 10 days Thu 05- Wed 18-07-

07-18 18
Identifying functional and
non-functional requirements 2 days Thu 05-
07-18 Fri 06-07-18 13
Database
Developer ,Financi
al Officer, IT
Consultant
Designing prototype 5 days Mon 09-
07-18 Fri 13-07-18 15
System Designer,
System developer
and
analyst ,System
Tester
Network specifications 3 days Mon 16-
07-18
Wed 18-07-
18 16
Database
Developer ,Scrum
master ,System
Analyst, System
Designer
Milestone 3: Completion
of designing phase 0 days Wed 18-
07-18
Wed 18-07-
18 17
Implementation phase 11 days Thu 19-
07-18
Thu 02-08-
18
Coding 3 days Thu 19-
07-18
Mon 23-07-
18 18
IT Consultant,
Network Manager,
Operational
Manager
Development of database 6 days Tue 24-07-
18
Tue 31-07-
18 20
Scrum
master ,System
Designer, System
developer and
analyst
Development of
functionalities 2 days Wed 01-
08-18
Thu 02-08-
18 21
Database
Developer ,System
Designer, System
developer and
analyst
Milestone 4: Completion
of implementation phase 0 days Thu 02-
08-18
Thu 02-08-
18 22
Testing phase 8 days Fri 03-08-
18
Tue 14-08-
18
Performance testing 6 days Fri 03-08-
18 Fri 10-08-18 23
System Analyst,
System developer
and
analyst ,System
Tester
User- acceptability testing 2 days Mon 13-
08-18
Tue 14-08-
18 25
System Designer,
System developer
and
analyst ,System
Tester
Milestone 5: Completion
of testing phase 0 days Tue 14-08-
18
Tue 14-08-
18 26

Closure phase 6 days Wed 15-
08-18
Wed 22-08-
18
Reviewing project 2 days Wed 15-
08-18
Thu 16-08-
18 27
HR Manager,
Project
Manager ,Project
Planner, Project
Sponsor
Reviewing project
document 3 days Fri 17-08-
18
Tue 21-08-
18 29
IT Consultant,
Project
Manager ,Project
Sponsor
Stakeholder sign off 1 day Wed 22-
08-18
Wed 22-08-
18 30
Financial Officer,
Project
Manager ,Project
Sponsor
Milestone 6:Completion
of project closure 0 days Wed 22-
08-18
Wed 22-08-
18 31
3.4 Time estimation
Figure 1: Gantt chart
(Source: Created by Author)

3.5 Project budget
Task Name Duration Start Finish Cost
Online stud farm management
system 67 days Tue 22-05-
18
Wed 22-08-
18 $60,320.00
Initiation phase 11 days Tue 22-05-
18 Tue 05-06-18 $8,480.00
Identifying requirements 2 days Tue 22-05-
18
Wed 23-05-
18 $1,920.00
Identifying needed resources 4 days Thu 24-05-
18 Tue 29-05-18 $2,080.00
Business strategies
development 3 days Wed 30-05-
18 Fri 01-06-18 $3,120.00
Recruiting stakeholders 2 days Mon 04-06-
18 Tue 05-06-18 $1,360.00
Milestone 1: Completion of
initiation phase 0 days Tue 05-06-
18 Tue 05-06-18 $0.00
Planning phase 21 days Wed 06-06-
18
Wed 04-07-
18 $18,960.00
Creating risk management plan 3 days Wed 06-06-
18 Fri 08-06-18 $2,520.00
Developing plan for stakeholder
management 5 days Mon 11-06-
18 Fri 15-06-18 $3,400.00
Creating communication plan 3 days Mon 18-06-
18
Wed 20-06-
18 $2,280.00
Developing procurement Plan 7 days Thu 21-06-
18 Fri 29-06-18 $6,440.00
Budget and schedule plan 3 days Mon 02-07-
18
Wed 04-07-
18 $4,320.00
Milestone 2: Completion of
planning phase 0 days Wed 04-07-
18
Wed 04-07-
18 $0.00
Design phase 10 days Thu 05-07-
18
Wed 18-07-
18 $10,200.00
Identifying functional and non-
functional requirements 2 days Thu 05-07-
18 Fri 06-07-18 $2,240.00
Designing prototype 5 days Mon 09-07-
18 Fri 13-07-18 $4,000.00
Network specifications 3 days Mon 16-07-
18
Wed 18-07-
18 $3,960.00
Milestone 3: Completion of
designing phase 0 days Wed 18-07-
18
Wed 18-07-
18 $0.00
Implementation phase 11 days Thu 19-07-
18 Thu 02-08-18 $9,080.00
Coding 3 days Thu 19-07-
18
Mon 23-07-
18 $2,520.00
Development of database 6 days Tue 24-07-
18 Tue 31-07-18 $4,560.00

Development of functionalities 2 days Wed 01-08-
18 Thu 02-08-18 $2,000.00
Milestone 4: Completion of
implementation phase 0 days Thu 02-08-
18 Thu 02-08-18 $0.00
Testing phase 8 days Fri 03-08-
18 Tue 14-08-18 $6,640.00
Performance testing 6 days Fri 03-08-
18 Fri 10-08-18 $5,040.00
User- acceptability testing 2 days Mon 13-08-
18 Tue 14-08-18 $1,600.00
Milestone 5: Completion of
testing phase 0 days Tue 14-08-
18 Tue 14-08-18 $0.00
Closure phase 6 days Wed 15-08-
18
Wed 22-08-
18 $6,960.00
Reviewing project 2 days Wed 15-08-
18 Thu 16-08-18 $2,400.00
Reviewing project document 3 days Fri 17-08-
18 Tue 21-08-18 $3,480.00
Stakeholder sign off 1 day Wed 22-08-
18
Wed 22-08-
18 $1,080.00
Milestone 6:Completion of
project closure 0 days Wed 22-08-
18
Wed 22-08-
18 $0.00
3.6 Time phase budget
May 2018 June 2018 July 2018 August 2018
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
Cost
Cost
Figure 5: Time-phase budget
(Source: Created by Author)

Part four:
4.1 Assumptions
The points that are assumed are:
 Maximum of 70 days will be needed for the entire system development
 All the stakeholders will engage effectively for successful project execution
 All the needed resources will be obtainable
4.2 Project risks and management strategy
Ris
k ID
Description Probabilit
y
Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunit
y
R1 The project
is going out
of budget
96% 5 – for
high
High Financial
manager
The risk can be
prevented by
estimating the
project budget
by proper
information
gathering
Threat
R2 The project
is behind
the
schedule
that is
assumed
87% 4– for
mediu
m
High Project
planner
Mitigation of
the risk can be
done by
tracking
schedule
Threat
R3 Lack of
technical
knowledge
among
experts
73% 3 – for
mediu
m
High Technica
l expert
Hiring of
experienced
and skilled
expert is
necessary for
risk prevention
Threat
R4 High
amount of
expenditure
of training
50% 2-for
low
Mediu
m
Trainer Acceptable as it
can create
positive impact
on the project
Opportunit
y
R5 Inaccurate
functionalit
y of the
system,
70% 3 – for
mediu
m
High Technica
l
engineer
System
functionality
must be
checked after
the system
implementatio
n for mitigating
the risks.
Threat
Part Five:
 Statement on project quality

The online stud farm management system is one of the zero-defect system and for
developing it, the project team members’ utilizes number of steps including:
 Developing proper plan of the project
 Proper communication
 Managing various stakeholders of the project
 Undertaking proper measurement
 Proper review of the project
 A set of verification activities
Verification Activity When?
Conducting external audits After resource supply
System testing Closure phase
Checking quality of resources Planning phase
 A set of validation activities
Part Six:
a. Annotated bibliography
Refer to appendices
b. Develop a closure checklist
Closure checklist Checklist options
Is testing finished? Yes
Approval and review of documents finished? Yes
Requirements Traceability Matrix been
checked?
No
Closure of the risks are done? No
Is project handover completed ? Yes
Training completed? Yes
c. Develop a project evaluation
Evaluation Criteria Option
Is the project design feasible? Yes  No 
Validation Activity When?
Requesting for approval Initiation phase
Post project review Closure phase
Activity development Development phase

Does the demands of the organization was met? Yes  No 
Does scope followed? Yes  No 
Does project get finished within the approved budget? Yes  No 

Bibliography
Amrollahi, A., Ghapanchi, A. H., &Talaei-Khoei, A. (2014). Three decades of research on strategic
information system plan development.Communications of the Association for Information
Systems, 34(1), 84.
Braglia, M., &Frosolini, M. (2014).An integrated approach to implement project management
information systems within the extended enterprise.International Journal of Project
Management, 32(1), 18-29.
Coronel, C., & Morris, S. (2016). Database systems: design, implementation, & management.
Cengage Learning.
Galliers, R. D., &Leidner, D. E. (2014). Strategic information management: challenges and strategies
in managing information systems. Routledge.
Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press,
LLC.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence.pearson.
Hubicki, M. (2014). Risk Management Plan.
Kami, N. (2015). U.S. Patent No. 9,116,916. Washington, DC: U.S. Patent and Trademark Office.
Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing your
project. AMACOM Div American Mgmt Assn.
Nanda, V. (2016). Quality management system handbook for product development companies.CRC
Press.
Pritchard, C. L., & PMP, P. R. (2014). Risk management: concepts and guidance. CRC Press.
Schwalbe, K. (2015). Information technology project management.Cengage Learning.
Stark, J. (2015). Product lifecycle management.In Product Lifecycle Management (pp. 1-29).Springer
International Publishing.
Tornabene, C., Hussain, M. M., Crowe, T., Cohen, N., & Panzer, J. (2012).U.S. Patent No. 8,103,729.
Washington, DC: U.S. Patent and Trademark Office.
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Appendices
Appendix 1: Annotated Bibliography
Article 1: Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D. (2015).
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.
The paper mainly focusses on proper approach that is mainly deals with project
management in context to the framework of project related success. The paper generally helps in
identifying the challenges as well as uses that are associated with the knowledge management
within the project management environment. Todorovic et al., (2015) stated that the major issues
that is associated within the environment of PM with knowledge management is improper analysis
of project success. It is found that due to improper analysis of project success, the project managers
are not able to improve the knowledge management in context to the project management
environment. It is found that the framework of success analysis is generally used in order to know
the reason behind the success of the project. Additionally, proper data collection method is used in
order to identify performance indicators as well as factors that reflect the success of the project.
Moreover, the identified factors assists is creating influence that is more positive.
Article 2: Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project
risk management methodology for small firms. International journal of project management, 32(2),
327-340.
The author creates proper focus on the methodologies that deals with risk management
within the organizational environment. It is found that the methods of risks management are
designed so that they can used by the small firms (Marcelino-Sadaba et al., 2014).The management
model that was mainly proposed highlighted that there can be number of types of risks that can
create negative impact on the project. The author elaborates that the methodologies of risk
management are quite helpful in influencing both strategic alignment as well as result management.
Additionally, some of the tools as well as risk checklist with proper recommended actions are
elaborated in the paper, which are quite helpful in managing the work of the project.
Article 3: Sánchez, M. A. (2015). Integrating sustainability issues into project management. Journal
of Cleaner Production, 96, 319-330.
Sanchez (2015) stated that most of the organizations adopt sustainability with the help of
the business strategy as well as mission statement. The author identifies that both mission
statement as well as business strategies are related with environmental and social sustainability but
they are very much challenging to integrate such types of projects. The main aim of the article to
illustrate a framework that ensures that organizations generally work for managing the demands of
the stakeholders as well as for accomplishing objectives that are related with the business. The
proposal that was created mainly addresses the issues, which are related with project tracking as
well as portfolio selection for successfully mixing the projects based on proper simultaneous
analysis.