Online Stud Farm Management System: Assignment Item 3

This project management assignment covers Measurable Organization Value (MOV), Scope Management Plan, Work Breakdown Structure, Project Risk Analysis and Plan, Quality Management Plan, Closure and Evaluation.

Running Head: PROJECT MANAGEMENT
Online Stud Farm Management System: Assignment Item 3
Name of the Student
Name of the University

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Table of Contents
Part One: Measurable Organization Value (MOV).........................................................................2
Part Two: Scope Management Plan.................................................................................................3
Part Three: Work Breakdown Structure..........................................................................................4
Part Four: Project Risk Analysis and Plan.....................................................................................11
Part Five: Quality Management Plan.............................................................................................12
Part Six: Closure and Evaluation...................................................................................................12
Bibliography..................................................................................................................................14

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Part One: Measurable Organization Value (MOV)
Measurable organization value is a benchmark or standard that must be reached through
the achieved goals of a project. In this project, the MOV consists of several aspects that require
achieving certain goals and objectives. The MOV for the project is defined as follows.
Desired Area of Impact – Different projects have different areas of impact like strategy,
customer, financial, operational and social causes. However, the area of impact of this project is
customer. Globex aims to meet the requirements of the stud farm managers and use this
opportunity to gain a large number of contracts that will eventually enhance their business
processes.
Types of Value – The values associated with the proposed new online management
system are as follows.
o Better – Improvement of quality is definitely on the biggest requirements of the
project as the existing manual systems are to be replaced by automated and online
management systems.
o Faster – The new automated system will be much faster and more accurate and
error-free than the current manually operated system.
o Cheaper – Since, the system will be automated, there will only be one time
implementation cost and minimal annual cost for maintenance. This will be much
cheaper than the existing manual system where the companies have not bear high
expenses for the wages of the workers each year.

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o Do More – The automated system will not only help the growth of the stud farms
but will also help to establish a strong business for Globex as this is a new market.
Appropriate Metric –
Timeframe to Achieve MOV –
Summary of the MOV – Finally, it can be summarized that the MOV of the project is
such that Globex is able to implement a sustainable business with an entirely new product in
market that actually provides the clients with certain benefits as promised at the initiation of the
project.
Part Two: Scope Management Plan
Project scope is a set of requirements that is used to determine the ultimate goals and
deliverables of the project. The scope management plan for the project is as follows.
In Scope
The in scope items of the project are as follows.
 Survey of the existing system is within the scope of the project.
 Identification of the issues and errors in the current system is within the scope of
the project.
 Development of a new online management system is within the scope of the
project.
 Addition of different system features is within the scope of the project.
Out Scope

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The out scope items of the project are as follows.
 Preparation of business plan is out of scope of this project.
 Market analysis is out of scope of this project.
 Analysis of organizational environment is out of scope of this project.
Part Three: Work Breakdown Structure
The work breakdown structure is shown as follows.
Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)
The resources of the project are as follows.

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Resource Name Type Max. Units Std. Rate Ovt. Rate
Project Manager Work 100% $200.00/hr $0.00/hr
Marketing and Commerce
Manager
Work 100% $150.00/hr $0.00/hr
Technical Expert Work 100% $100.00/hr $0.00/hr
System Trainer Work 100% $75.00/hr $0.00/hr
Technical Integration
Specialist
Work 100% $125.00/hr $0.00/hr
Developer Work 100% $100.00/hr $0.00/hr
IT Manager Work 100% $150.00/hr $0.00/hr
Data Management Officer Work 100% $100.00/hr $0.00/hr
Project Supervisor Work 100% $150.00/hr $0.00/hr
Hardware Material $30,000.00
Development Software Material $15,000.00
The project schedule along with allocated resources and bottom up cost estimating is
shown in the following table.

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Task Name Duration Start Finish Resource Names Cost

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Development of
Online Stud Farm
Management
System
104 days
Tue 24-04-
18
Fri 14-09-
18
TOTAL:
$(129,200+45,000
) = $174,200
Project Planning
and Preparation
18 days
Tue 24-04-
18
Thu 17-05-
18
$27,600.00
Meeting
between Globex and
Virtucon
2 days
Tue 24-04-
18
Wed 25-04-
18
Project Manager $3,200.00
Proposal of the
Project
2 days
Thu 26-04-
18
Fri 27-04-18
Project Manager,
Technical Expert
$4,800.00
Installation of
Test System
2 days
Mon 30-04-
18
Tue 01-05-
18
IT Manager,
Technical Expert
$4,000.00
Presentation of
Demo by Virtucon
2 days
Wed 02-05-
18
Thu 03-05-
18
IT Manager $2,400.00
Approval of the
System by Globex
3 days Fri 04-05-18
Tue 08-05-
18
Project Manager $4,800.00

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Contract Signing
between Virtucon
and Globex
1 day
Wed 09-05-
18
Wed 09-05-
18
Project
Supervisor,
Project Manager
$2,800.00
Preparation of
Project Charter
5 days
Thu 10-05-
18
Wed 16-05-
18
Technical Expert $4,000.00
Approval of the
Charter
1 day
Thu 17-05-
18
Thu 17-05-
18
Project Manager $1,600.00
Project Initiation 10 days
Fri 18-05-
18
Thu 31-05-
18
$10,800.00
Procurement of
Funds for Project
3 days Fri 18-05-18
Tue 22-05-
18
Project Supervisor $3,600.00
Preparation of
Final List of
Requirements
2 days
Wed 23-05-
18
Thu 24-05-
18
Marketing and
Commerce
Manager
$2,400.00
Proposal of
System Design
2 days Fri 25-05-18
Mon 28-05-
18
Marketing and
Commerce
Manager
$2,400.00

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Estimation of
Schedule and
Allocation of
3 days
Tue 29-05-
18
Thu 31-05-
18
Technical Expert $2,400.00
Project
Execution
54 days
Fri 01-06-
18
Wed 15-08-
18
$63,800.00
Procurement of
Necessary Software
4 days Fri 01-06-18
Wed 06-06-
18
IT Manager $4,800.00
Procurement of
Necessary Hardware
5 days Fri 01-06-18
Thu 07-06-
18
IT Manager $6,000.00
Integration of
Hardware with
Current System
5 days
Thu 07-06-
18
Wed 13-06-
18
Technical
Integration
Specialist
$5,000.00
Initiation of the
Development of the
Proposed System
2 days Fri 08-06-18
Mon 11-06-
18
Technical
Integration
Specialist
$2,000.00
Development of
the Online
Management
System
20 days
Tue 12-06-
18
Mon 09-07-
18
Technical
Integration
Specialist
$20,000.00
Addition of 10 days Tue 10-07- Mon 23-07- Data Management $8,000.00

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Features 18 18 Officer
Addition of UI 10 days
Tue 24-07-
18
Mon 06-08-
18
Developer $8,000.00
Testing of the
System
5 days
Tue 07-08-
18
Mon 13-08-
18
Developer $4,000.00
Completion of
the Development
2 days
Tue 14-08-
18
Wed 15-08-
18
Developer,
Technical
Integration
Specialist, IT
Manager
$6,000.00
Training 13 days
Thu 16-08-
18
Mon 03-09-
18
$7,800.00
Training of
Globex Employees
5 days
Thu 16-08-
18
Wed 22-08-
18
System Trainer $3,000.00
Development of
Marketing Plan with
the System
5 days
Thu 23-08-
18
Wed 29-08-
18
System Trainer $3,000.00

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Providing
System Tutorial
Brochure
2 days
Thu 30-08-
18
Fri 31-08-18 System Trainer $1,200.00
Project
Handover
1 day
Mon 03-09-
18
Mon 03-09-
18
System Trainer $600.00
Project Closing 9 days
Tue 04-09-
18
Fri 14-09-
18
$19,200.00
Post Project
Review
3 days
Tue 04-09-
18
Thu 06-09-
18
IT Manager $3,600.00
Documentation
of Entire Project
4 days Fri 07-09-18
Wed 12-09-
18
Project Manager $6,400.00
Stakeholder Sign
Off
1 day Thu 13-09-
18
Thu 13-09-
18
Project
Supervisor,
Marketing and
Commerce
Manager, Data
Management
Officer,
Developer,
Technical
Integration
$7,600.00

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Specialist, IT
Manager,
Technical Expert,
System Trainer
Project Manager
Sign Off
1 day Fri 14-09-18 Fri 14-09-18 Project Manager $1,600.00
Part Four: Project Risk Analysis and Plan
Some assumptions made in this project are as follows.
All proposed features can be incorporated in the new system.
The project will be financially feasible for Globex.
The new system will be widely be accepted by the stud farms.
The possible risks in the project are identified in the risk register as follows.
Risk Chance of Occurrence Effect on Project Management Strategy
Scope Creep High High Define scope clearly
Budget Issue High Very High Estimate budget
accurately
Technically Non
Feasible
Medium Very High Check feasibility before
starting project
Lack of Sufficient
Response from Stud
Low Medium Advertise the benefits of
the system

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Farms
Low Cost Benefit Medium High Add subscription and
purchase price on the
product
Part Five: Quality Management Plan
The main philosophy of the team for this project is to deliver the best quality of the
system along with all the features proposed in the project charter.
In order to ensure quality of the project, a set of verification and validation activities are
necessary. In these activities, a list will be created that will be checked from time to time
regarding the progress of the project. Whenever an item will be unchecked, it will require special
attention and change management procedure will have to be followed.
Part Six: Closure and Evaluation
Article 1: Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project
management. Project Management Institute.
According to the authors, a closure checklist is an important tool for determining whether
all the deliverables have been successfully met in the project. A closure checklist contains all the
lists of deliverables and goals that were predetermined during the initiation of the project. When
the project is handed over by the team, the closure checklist should be utilized by the project
manager during the post project review and only after all the items are checked off, the project
should be closed and signed off.

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Article 2: Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher
education: Learning from and with each other. Routledge.
The authors have emphasized on the important of post project evaluation on a project.
According to them, there have been some instances in projects when there were shortfalls and
problems with the end result but were ignored due to lack of post project review. This resulted in
negative impacts on the organization later on. Hence, it is important for the project managers to
review the project before formally signing off.
Article 3: Harrison, F., & Lock, D. (2017). Advanced project management: a structured
approach. Routledge.
The authors have explained the importance of project documentation in this respect.
According to them, project documentation is not only proof of the execution of the project but
also a reference material for future projects on the same system. Furthermore, the system
performance can also be reviewed using the project documentation.
A closure checklist for the project is as follows.
Item Check
Project Completed in Time
No Budget Overshoot
All Features Installed
All Functions Running without Error
Signature

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During the project evaluation, it is to be ensured that the project’s MOV has been
fulfilled successfully. In order to do this, first a cost benefit analysis is to be conducted and over
the period of few months, the actual benefit from the project should be analysed. Accordingly, it
is to be determined whether the MOV has been fulfilled or not.

16PROJECT MANAGEMENT
Bibliography
Binder, J. (2016). Global project management: communication, collaboration and management
across borders. Routledge.
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning
from and with each other. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt
Assn.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Turner, R. (2016). Gower handbook of project management. Routledge.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.
Walker, A. (2015). Project management in construction. John Wiley & Sons.