Project Management Assignment

This assignment delves into the crucial aspects of project management, focusing particularly on Work Breakdown Structures (WBS). Students are tasked with analyzing various applications of WBS across diverse industries, ranging from construction and manufacturing to NASA ground systems and composite small craft production. The assignment also emphasizes the importance of WBS in determining cost buffers, facilitating customer demand-oriented project planning, and mitigating risks in construction projects.

Project Plan
Help: The purpose of the Project Plan is to document all managerial aspects of a project
that are required to execute it successfully within its constraints. If some aspects are
defined in separate plans (e.g. Quality Assurance Plan, Configuration Management
Plan, Risk Management Plan, Project Schedule), the Project Plan should refer to
these documents.
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Table of Contents
1. Overview.....................................................................................................................3
1. Goals and Scope........................................................................................................3
1.1 Project Goals...............................................................................................................3
1.2 Project scope...............................................................................................................3
2. Organization...............................................................................................................3
2.1 Organizational Boundaries and Interfaces..................................................................3
2.1.1 Resource Owners...................................................................................................... 3
2.1.2 Receivers.................................................................................................................. 4
2.1.3 Sub-contractors......................................................................................................... 4
2.1.4 Suppliers................................................................................................................... 4
2.1.5 Cross Functions......................................................................................................... 4
2.1.6 Other Projects............................................................................................................ 5
2.2 Project Organization....................................................................................................5
2.2.1 Project Manager........................................................................................................ 5
2.2.2 Project-internal Functions.......................................................................................... 5
2.2.3 Project Team............................................................................................................. 6
3. Schedule and Budget.................................................................................................6
3.1 Work Breakdown Structure..........................................................................................6
3.2 Summary Schedule and Milestones............................................................................7
3.3 Budget.........................................................................................................................9
4. Risk Management.....................................................................................................11
5. Communication and Reporting.................................................................................11
6. Delivery Plan............................................................................................................ 13
6.1 Deliverables and Receivers.......................................................................................13
7. Digital Media Content............................................................................................... 13
8. Quality Assurance.................................................................................................... 13
9. Documentation......................................................................................................... 13
10. Maintenance/Support............................................................................................. 14
11. Legal/Licenses........................................................................................................14
12. Bibliography............................................................................................................15
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1. Overview
The open retail Pharmacy “Wilmont’s” operates in more than 8,000 stores
across Europe and for operating, the company considers the delivery of filled medical
prescription with the help of Drone technology. It is identified that the company
Wilmont’s made an agreement with DroneTech, which is one of the small firm in
Dublin area. The main aim of the company “DroneTech” is to provide the facility of
drone technology, drone piloting as well as delivery system by customizing with the
business processes as well as systems of Wilmont’s. It is identified that the project
“implementation of drone prototype project” will be completed in 236 days with the
budget of around €1,000,000. It is analyzed that the organization uses the drone
technology for expanding the firm in order to provide better services to the customers,
which will further enhance the profitability of the firm.
1. Goals and Scope
1.1 Project Goals
The project goals are elaborated below:
Business goals: The main business goal of DroneTech is to expand the
business of the company by providing proper services to the customers by utilizing
the facility of drone.
Technological goals: The main technological goal of the DroneTech is to
implement drone prototype for the organization so that the profitability of the firm can
be enhanced easily.
Quality goals: The Company “DroneTech” wants to provide proper quality
based services to the customers and for that, implementation of drone prototype plays
a major role.
Usability: The organization wants to implement the drone prototype in such a
way that the drone prototype can be easily used for provide services to the customers.
1.2 Project scope
The scope of the project is as follows:
 To develop project prototype of drone technology
 To complete the entire project within the budget that is around €1,000,000
 To complete the project within the time that is estimated
 To customize the system and business process to conforming the
requirements of Wilmont’s
2. Organization
2.1 Organizational Boundaries and Interfaces
The external stakeholders of the project on which the project is dependent are
elaborated below:
2.1.1 Resource Owners
Resource Owners are the person who is mainly capable of granting access to a
protected resource. It is identified that the resource owner plays an important role in
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assigning resources to the project so that the drone prototype can be implemented
easily.
2.1.2 Receivers
The receivers are the consumers who generally get affected due to the
implementation of drone prototype project as with the implementation they can be
able to get their orders delivery fast.
2.1.3 Sub-contractors
The sub contractors are the organization that plays an important role in the
project for implementing it successfully. It is identified that with the implementation
of drone prototype within the DroneTech Company, the sub contractor company can
also utilize the concept for using the facility of drone within the company.
2.1.4 Suppliers
The suppliers of the company include:
Company: Contact Deliverable Comment
Hardware Association Hardware suppliers N/A
Advance system Ireland Software Suppliers N/A
2.1.5 Cross Functions
The functions that play an important role in the project are as follows:
Function Dept.: Contact Responsibility/Comment
Product
Mgmt
Management
Department
The product management department
will manage the products so that they
can be delivered on time by using Drone.
Marketing Marketing department The marketing position of the company
will get affected due to
Sales Sales department The sales department of the company
will get positive result due to the
implementation of drone prototype.
Service Operational
department
The operational department of the
company will be able to deliver products
easily with the help of drone.
Training Human resource
department
The human resource department
provides training so to the members so
that they can work properly with the
drone with the company DroneTech.
Manufacturin
g
Manufacturing
department
The manufacturing department also gets
positive outcome with the
implementation of drone prototype.
Quality Operation department The quality of services that is delivered
to the customers will be enhanced.
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Project planner
Supervisor Resource
manager
Designer Technicia
n
IT analyst
Project manager
Team member Team
member
Team
member
Team
member
Team
member
2.1.6 Other Projects
Project Org.: Project
Mgr
Dependency Comment
Assembling
motors
Alfred Thomas Will be completed at
the initial stage of the
execution phase.
N/A
2.2 Project Organization
The project organization diagram is provided below:
Figure 11: Organizatonal structure
(Source:Created by Author)
2.2.1 Project Manager
Role Organization: Name
Project Manager DroneTech
Project planner DroneTech
2.2.2 Project-internal Functions
Function Organization: Name Comment
Resource manager DroneTech The resource manager helps in
managing project resources.
Designer
DroneTech The designer designs the
prototype that is implemented for
the company
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Function Organization: Name Comment
Technician
DroneTech The technician engages in
implementing the project
properly.
IT analyst DroneTech The IT analyst analyzes tracks the
project progress
Supervisor DroneTech The supervisor supervises the
project activities
2.2.3 Project Team
The project team members include:
Organization: Name Availability (hours) Project Tasks
Project manager € 30.00/hr
The project manager engages
in managing, planning,
controlling as well as executing
the project.
Project planner € 30.00/hr
The project planner engages in
planning the project for
implementing the drone
prototype successfully.
Resource manager € 25.00/hr
The resource manager manages
as well as assigns the resources
to different team members for
completing the project
successfully.
Designer € 20.00/hr
The designer creates proper
design for the implementation
of prototype
Technician € 20.00/hr
The technician engages in
implementing the project
properly.
IT analyst € 18.00/hr
The IT analyst analyzes the
faults or problems related with
the project
Supervisor € 15.00/hr
The supervisor engages in
supervising the project activities
for ensuring that the project is
on the right track.
3. Schedule and Budget
3.1 Work Breakdown Structure
The Work breakdown structure is mainly defined as one of the important key
project deliverable that helps in organizing the work of the team into number of
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different manageable sections. It is identified that work breakdown structure is a
deliverable oriented hierarchical decomposition of the work that is generally
executed by the project team members. The work breakdown structure of the project
“implementation of drone prototype with work packages and activities are provided
below:
WBS code Element Name
0 Implementation of drone prototype project
1 Initiation phase
1.1 Developing business case
1.2 Undertaking feasibility study
1.3 Establishing project charter
1.4 Work package: Appointing project team members
1.5 Milestone 1: Completion of project initiation phase
2 Planning phase
2.1 Creation of project plan
2.2 Creation of resource plan
2.3 Creation of financial plan
2.4 Creation of quality plan
2.5 Creation of risk management plan
2.6 Creation of acceptance plan
2.7 Creation of communication plan
2.8 Work package: Creation of procurement plan
2.9 Milestone 2: Completion of planning phase
3 Execution phase
3.1 Creation of frame
3.2 Fixing propellers, electronic speed as well as controllers
3.3 Assembling the motors
3.4 Mounting electronic speed controller
3.5 Adding landing gear
3.6 Adding the drone to the flight controller
3.7 Connecting open pilot to the drone
3.8 Providing the facility of drone piloting
3.9 Providing proper delivery system
3.10 Work package: Customizing the system as well as business process for
conforming Wilmot' requirements
3.11 Milestone 3: Completion of Execution phase
4 Closure phase
4.1 Post project review
4.2 Work package: Stakeholder sign off
4.3 Milestone 4:Completion of closure phase
3.2 Summary Schedule and Milestones
WBS Task Name Duration Start Finish
0 Implementation of drone
prototype project 236 days Thu 05-01-
17
Thu 30-11-
17
1 Initiation phase 12 days Thu 05-01-
17
Fri 20-01-
17
1.1 Developing business case 3 days Thu 05-01-
17
Mon 09-01-
17
1.2 Undertaking feasibility study 4 days Tue 10-01-
17 Fri 13-01-17
1.3 Establishing project charter 3 days Mon 16-01- Wed 18-01-
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17 17
1.4 Appointing project team
members 2 days Thu 19-01-
17 Fri 20-01-17
1.5 Milestone 1: Completion of
project initiation phase 0 days Fri 20-01-
17
Fri 20-01-
17
2 Planning phase 54 days Mon 23-01-
17
Thu 06-04-
17
2.1 Creation of project plan 5 days Mon 23-01-
17 Fri 27-01-17
2.2 Creation of resource plan 6 days Mon 30-01-
17
Mon 06-02-
17
2.3 Creation of financial plan 7 days Tue 07-02-
17
Wed 15-02-
17
2.4 Creation of quality plan 8 days Thu 16-02-
17
Mon 27-02-
17
2.5 Creation of risk management
plan 7 days Tue 28-02-
17
Wed 08-03-
17
2.6 Creation of acceptance plan 6 days Thu 09-03-
17
Thu 16-03-
17
2.7 creation of communication plan 8 days Fri 17-03-17 Tue 28-03-
17
2.8 Creation of procurement plan 7 days Wed 29-03-
17
Thu 06-04-
17
2.9 Milestone 2: Completion of
planning phase 0 days Thu 06-04-
17
Thu 06-04-
17
3 Execution phase 161 days Fri 07-04-
17
Fri 17-11-
17
3.1 Creation of frame 18 days Fri 07-04-17 Tue 02-05-
17
3.2 Fixing propellers, electronic
speed as well as controllers 17 days Wed 03-05-
17
Thu 25-05-
17
3.3 Assembling the motors 22 days Wed 03-05-
17
Thu 01-06-
17
3.4 Mounting electronic speed
controller 20 days Fri 02-06-17 Thu 29-06-
17
3.5 Adding landing gear 16 days Fri 30-06-17 Fri 21-07-17
3.6 Adding the drone to the flight
controller 18 days Mon 24-07-
17
Wed 16-08-
17
3.7 Connecting open pilot to the
drone 17 days Thu 17-08-
17 Fri 08-09-17
3.8 Providing the facility of drone
piloting 16 days Mon 11-09-
17
Mon 02-10-
17
3.9 Providing proper delivery
system 15 days Tue 03-10-
17
Mon 23-10-
17
3.10
Customizing the system as well
as business process for conforming
Wilmot' requirements
19 days Tue 24-10-
17 Fri 17-11-17
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3.11 Milestone 3: Completion of
Execution phase 0 days Fri 17-11-
17
Fri 17-11-
17
4 Closure phase 9 days Mon 20-11-
17
Thu 30-11-
17
4.1 Post project review 5 days Mon 20-11-
17 Fri 24-11-17
4.2 Stakeholder sign off 4 days Mon 27-11-
17
Thu 30-11-
17
4.3 Milestone 4:Completion of
closure phase 0 days Thu 30-11-
17
Thu 30-11-
17
Milestones
The milestone of the project is provided below:
Milestones Description Milestone Criteria Planned
Date
M1 Completion of initiation
phase
Budget Release Fri 20-01-17
The entire project
started for
implementing drone
prototype
Budget and time of
the project is
assumed
Fri 20-01-17
M2 Completion of planning
phase
Proper planning of
the project is made
Thu 06-04-
17
The planning of the
project started for
making project
successful
Risks as well as
project scope are
identified for
progressing further
with the
implementation part
Thu 06-04-
17
M3 Completion of
execution phase
The entire activities
that are needed for
implementing drone
prototype are done
properly.
Fri 17-11-17
The execution phase of
the project completed
Implementation of
drone prototype.
Fri 17-11-17
M4 Completion of closure
phase
The entire project
completed.
Thu 30-11-
17
3.3 Budget
The entire budget that is needed for completing the project successfully is
around €1,000,000. It is identified that the budget that is required for completing the
project activities with the help of project stakeholders is around €708400 however the
remaining budget is used for other project resources. The budget calculation for the
project is provided in the table below:
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Resou
rces
Working
hours (hrs.)
Number of
resources required
Standard rate
per hour (€ )
Cost of the
Resources (€)
Projec
t
manag
er
520
3
30
46800
Projec
t
planne
r
640
8
30
153600
Resou
rce
manag
er
272
9
25
61200
Desig
ner 1,144 10 20 228800
Techn
ician 848 8 20 135680
IT
analys
t
440
5
18
39600
Super
visor 712 4 15 42720
Total (€) 708400
Budget for other resources (€)
Material resources 1,69,600
Others 1,22,000
Total budget calculation
Resources Budget (€)
Material 1,69,600
Human resource 708400
Others 1,22,000
Total budget (€) 10,00,000
4. Risk Management
Risks Description Impact Probability Mitigation
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measures
Connection of
open pilot to
the drone is
not done
properly
The open
pilot of the
drone is not
connected
properly and
as a result
number of
technical issue
occurs
High Medium The
connection of
the open pilot
with the drone
is made proper
for avoiding
technical
challenges.
Improper
management
of the project
Improper
management
of project
creates issues
in completing
the project on
proper budget
and time
High Medium Proper
experienced
project
manager must
be hired for
managing the
project
effectively
Improper use
of budget
Due to
improper use
of budget the
company will
face number
of financial
issues
High High The budget of
the project
must be used
properly so
that the entire
project will be
completed in
assumed cost.
Use of poor
quality
materials
The materials
that are
utilized in the
project are not
of appropriate
quality.
High Medium Proper quality
of materials
must be used
in order to
avoid quality
related
challenges.
5. Communication and Reporting
Type of
Communicati
on
Method /
Tool
Frequency/
Schedule Information Participants
/
Responsible
Internal Communication:
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Type of
Communicati
on
Method /
Tool
Frequency/
Schedule Information Participants
/
Responsible
Meeting on
project status
E-mail Monthly Information
about the
status of
project
progress is
discussed in
order to
ensure that
the project is
on the right
track.
Project
manager
Information
about project
risk
Teleconferen
ce
When available The
information
about the
risks of the
project are
shared with
the project
manager
team
members as
well as
project
manager
Meeting on the
project
milestone
Teleconferen
ce
Whenever needed Information
about project
status is
conveyed
Project
planner and
project
manager
Meeting about
resource
allocation
Email Whenever needed Information
about
resource
allocation are
provided
Project
manager
and
resource
manager
External Communication and Reporting:
Report of the
project
Excel sheet monthly The project
report
provides
information
about the
project, risks
associated
with the
project and
the time that
is needed for
completing
the project
Project
planner and
project
manager
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6. Delivery Plan
6.1 Deliverables and Receivers
.
Ident
.
Deliverable Planned Date Receiver
D1 Assembling the motors Wed 03-05-17 Technician/IT
analyst
D2 Mounting electronic speed controller Fri 02-06-17 Designer
D3 Providing flight controller to the
drone Mon 24-07-17 Technician/IT
analyst
D4 Providing open pilot to the drone Thu 17-08-17 Designer
D5 Providing the facility of drone
piloting Mon 11-09-17 Designer
D6 Providing proper delivery system Tue 03-10-17 Project manager
D7 Customizing the system as well as
business process for conforming
Wilmot' requirement
Tue 24-10-17 Technician/IT
analyst
7. Digital Media Content
The digital media content that are used for promoting the project are provided
below:
Video: The videos are generally shared on social media so that more people cna
get to know about the services provided by DroneTech.
Audio: Different types of pictures are distributed for getting attention from the
customers of the company so that the customers can know about the services that
DroneTech is providing.
8. Quality Assurance
In order to maintain the quality of the project, following steps are required to be
followed within the project:
Use of proper quality of materials: Proper quality of materials must be
utilized so that proper quality of materials must be managed.
Manage project properly: The project must be managed properly so that
proper quality within the project can be managed.
Weekly testing: The quality of the project must be tested on a weekly basis in
order to ensure that the completed project will be of proper quality.
9. Documentation
The documentation that is provided is as follows:
User Guide: Proper user guide is provided to the workers of the company so
that they can use the Drone technology quite easily.
Tutorials: Number of tutorials must be provided to the project team members
so that they can easily learn the steps for operating the Drone.
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Help Guide: Individual help guide to the workers are provided as per their
responsibilities so that they do not face any difficulty in operating the drone technology
that is implemented.
10. Maintenance/Support
Service level agreement must be utilized within the project of drone prototype
implementation in order to maintain as well as support quality, availability as well as
responsibilities of the project that is generally agreed between the service user as well
as service provider. Proper service level agreement is required within a project for
making the project successful. In order to ensure that SLA are properly met, proper
agreement must be designed.
11. Legal/Licenses
The licenses must include the following:
User Agreements: it is one of the license agreements that is generally made
between the licensor as well as the contractor for establishing proper right to the
DroneTech for utilizing the technology of drone.
Country requirement: The agreements must be based on the requirements of
the country so that by establishing the technology of Drone within the organization,
the people can get benefit from it.
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12. Bibliography
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