Project Management Practice Case Study | Desklib

BSB41515
Certificate IV In Project
Management Practice
Case Study

Contents
PROJECT LIFE CYCLE (BSBPGM417)...................................................2
PART 1 – Draft a Project Charter...........................................................2
PART 2 – Project planning and design activities...................................6
PART 3 – Gaining approvals...................................................................9
PART 4 – Project control and execution..............................................10
PART 5 – Project finalisation...............................................................13
PART 6 – Review project performance.................................................13
SCOPE MANAGEMENT (BSBPGM409)................................................15
PART 1 – Defining project scope..........................................................15
PART 2 – Gaining agreement of scope.................................................16
PART 3 – Apply Project Scope Controls...............................................17
PART 4 – Review scope controls..........................................................17
PROJECT TIME MANAGEMENT (BSBPMG410)..................................19
PART 1 – Developing a project schedule.............................................19
PART 2 – Gaining agreement of a schedule baseline..........................21
PART 3 – Communicate the schedule to the stakeholders..................22
PART 4 – Project schedule maintenance.............................................23
PART 5 – Review time management outcomes....................................26
QUALITY MANAGEMENT (BSBPMG411)............................................27
PART 1 – Identify and determine quality requirements......................27
PART 2 – Quality monitoring...............................................................27
PART 3 – Evaluate, review and report on quality management
practices.............................................................................................. 29
COST MANAGEMENT (BSBPMG412)..................................................31
PART 1 – Develop a project budget......................................................31
PART 2 – Monitoring project costs......................................................34
PART 3 – Cost-finalisation process......................................................35
HUMAN RESOURCE MANAGEMENT (BSBPMG413)..........................36
PART 1 – Determine human resource requirements for a project......36
PART 2 – Skills analysis.......................................................................38
PART 3 – Internal and external team relationships.............................38
PART 4 – Human resource monitoring................................................39

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PART 5 – Evaluate, review and report on human resource practices. .39
INFORMATION AND COMMUNICATION MANAGEMENT
(BSBPMG414)......................................................................................41
PART 1 – Contribute to communications planning.............................41
PART 2 – Conduct information-management activities.......................41
PART 3 – Communicate project information.......................................42
PART 4 – Evaluate, review and report on effectiveness of
communication....................................................................................43
RISK MANAGEMENT (BSBPMG415)...................................................45
PART 1 – Identify and prioritise potential risks..................................45
PART 2 – Develop risk management strategies, plans and reporting
mechanisms.........................................................................................47
PART 3 – Risk control activities...........................................................47
PART 4 – Evaluate, review and report on risk management processes
............................................................................................................. 49
STAKEHOLDER MANAGEMENT (BSBPMG418).................................49
PART 1 – Identifying and addressing stakeholder interests...............49
PART 2 – Participate in stakeholder engagement...............................50
PART 3 – Stakeholder communications...............................................51
References........................................................................................... 53
BSB41515 Certificate IV in Project Management Practice – Case Study V1 2019 developed by Institute of
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PROJECT LIFE CYCLE (BSBPGM417)
PART 1 – Draft a Project Charter
Project Charter
1.0 Project Definition
The Stirling Manor city council has taken decision for building new sports Concept Park in
the nominated location. The area will be consists of a soccer pitch, picnic area and a
parking space. City Council Financial Director will invest capital for implementation of the
project. The picnic area will have 60 seating arrangements and 15 BBQ stands. The
soccer pitch will be constructed based on FIFA standards. And the car parking lot will
provide a 120 car parking facilities. It is expected that the project will be completed by 5
months and in the budget of $500,000.
1.1 Background
This project depicts different project management practices, application and role played
by stakeholders to accomplish a new Sports Concept Park construction project for both
children and adults. The local citizens were suffering from health obesity problems. The
completion of soccer pitch and picnic area will provide an open ground to the local people
and their interest towards soccer sports will also grow. After analysing details
requirements of the project a project charter is being prepared at the below section. The
project charter is comprises of project background, expected outcomes, project approach,
key stakeholders, in scope and project out scope. In addition to this, a high level project
budget and schedule are also developed in the paper.
1.2 Objectives, outcomes, assumptions and constraints of the project
The project objectives are as follows:
 To provide professional recreational facilities to the families
 To construct a park with a FIFA Standard soccer pitch
 To reduce the rates of crime among the youths
 If the project is successfully implemented then it would be able to bring commercial
revenue to the town
The project outcomes
 The main outcomes for the project are elaborated in the below section:
 It will allow both international and national players to play soccer
 It will encourage both the adults and children to lead a healthier life style
 The soccer pitch must be build based on FIFA standards
 It will give opportunities to both the children and adults to learn the soccer
BSB41515 Certificate IV in Project Management Practice – Case Study V1 2019 developed by Institute of
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Project constraints
The three project constraints are as follows:
 The project needs to be complete in the budget of $500,000
 The net time that the project will take to construct and establish the soccer playground,
picnic area and parking lot is 5 months
 The scope of the project is to construct an international level soccer pitch, parking area
and also a surrounding picnic area
Project assumptions
 The land donated will be fit for purpose to build the Soccer Park
 The project is assumed to be completed in the budget of $500,000 and within 5 months
 It will give a healthier environment to the local people
 It has been assumed that successful implementation of the project will provide recreational
facilities for families
2.0 Project approach
Throughout the project development life cycle the project approach that has to be followed by the
project team associates is Prince2 project development method.
The steps to be followed to accomplish the construction project are as follows:
 Optimal deployment of needful resources (physical, human)
 Proper monitoring on viability of the project and ability to modify the restart approach
 Develop and direct the associates towards a clear direction
 Giving a better control for the project elements
 Provide a professional communication at all the levels
 Cost minimization
3.0 Key Stakeholders
Both the internal and external stakeholders for the project are as follows:
Internal stakeholders External stakeholders
 Project Manager
 Finance Manager
 Investors or Project Sponsors
 Board of Directors
 Customers
 Contractors from Jamestown
 Subcontractors from Jamestown
 Performance regulators
 Government
 Investors
 Raw material suppliers
BSB41515 Certificate IV in Project Management Practice – Case Study V1 2019 developed by Institute of
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4.0 Scope and exclusions
The scope of the project is to complete the construction of a park with a soccer pitch in the centre
section. The playground is designed based on current national municipal standards. There will
also be a grassed concrete path and 8 total bathroom facilities 4 for both gents and ladies. The
design also provides car parking for 120 cars. The area will have three different pedestrian gates:-
for picnic area, playground and soccer pitch as well. The entry from each gates are not free of
cost. Entry for the picnic area is free of cost but in order to enter to the playground and avail car
parking facilities the customers have to pay.
Business and marketing strategies are essential for project success however no such strategies
are developed for promoting the project. Not only this but also, procurement and contingency
management approaches those have to be followed by the project developers and other team
members are not part of the project.
5.0 Benefits
The lists of benefits those can be obtained from the successful completion of the project are as
follows:
 The pitch is designed to host both international and national soccer game and people who
will come as visitors to the playground would be able to avail Wi-Fi facilities, car parking
facilities and picnic area as well.
 People can use this picnic spot as it offer 15 barbeque stands and seating for 60 people. A
parking lot will be included, with parking for 120 cars. I
 t will also give total 8 numbers of bathroom facilities 4 for male and 4 for ladies.
 The entry for the park area will be free but entry for the spots field or play ground and
parking lot are not free of cost. Therefore, it will give commercial benefits to the city
council.
 The country can increase the local rate of income
 The cost for health issues will also be minimized as fitness will increase
6.0 High level budget
Deliverable Amount
Deliverable 1: parkland acquisition $ 80,000
Public involvement $20,000
Environmental document presentation $50,000
Master plan presentation $100,000
Design and construction document
presentation
$80,000
Plan review and taking permits from the $50,000
BSB41515 Certificate IV in Project Management Practice – Case Study V1 2019 developed by Institute of
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government body and all other sponsors
Construction phase $120,000
TOTAL $500,000
7.0 High level schedule
The detail Gantt chart and high level project timeline is elaborated in the below table:
Indicative
Date
Aug
19
Sep
19
Oct
19
Nov
19
Dec
19
Ja
n
20
Week 0
1
0
2
0
3
0
4
0
5
0
6
0
7
0
8
0
9
1
0
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
19
Parkland
acquisition
Public involvement
Environmental
document
presentation
Master plan
presentation
Design and
construction
document
presentation
Plan review and
taking permits from
the government
body and all other
sponsors
Construction
phase
Handover to
Operations
8.0 Project governance structure
The project governance structure for the project is given below:
BSB41515 Certificate IV in Project Management Practice – Case Study V1 2019 developed by Institute of
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PART 2 – Project planning and design activities
Project Management Plan
1.0 Project deliverables
Objective Deliverables
To provide professional recreational
facilities to the families  To design and construct a Park
area along with a soccer
playground based on FIFA pitch
design standards.
To construct a FIFA standard soccer
pitch, a parking lot and a picnic area
surrounding the garden
 Signing contract to potential
companies for building soccer
pitch based on FIFA standards
 An architectural design should
be prepared before final
construction and execution of
the project
To reduce the rates of crime among the
youths  To keep local youths engaged
with sports
To increase the rate of local income  The owner needs to construct
the soccer playground for both
the international and national
soccer players.
 The construction site is 25 km
BSB41515 Certificate IV in Project Management Practice – Case Study V1 2019 developed by Institute of
Management
Corporate or program
management
Agency [City Council Financial
Director]
Project direction
[The Stirling Manor City Council]
Project management
[Please fill]
Delivery management
[Please fill]
6