PM Application Systems for Monitoring Performance and Managing Changes in Projects

This week’s learning has helped me to understand the process of by which program and portfolio application system can help the project manager in monitoring the performance of the project and can further help in managing changes in the project.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Week 8: Identify how PM application systems can assist project managers to monitor performance and
manage changes within the project.
Reading samples Learning
outcome # 8
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7;
Identify how project,
program and portfolio
(PPPM) application
systems can assist
project managers to
monitor performance
and manage changes
within a project.
This week’s learning has helped me to understand the process of by which
program and portfolio application system can help the project manager in
monitoring the performance of the project and can further help in managing
changes in the project.
It is important to maintain and manage the program and portfolio in a project as
it helps in easier tracking of the project progress. Management of program and
portfolios are important as it helps in documenting the different processes and
the activities in the project.
With accurate program and portfolio management, it is possible to track the
progress of the project along with the resources allocate for the project. It is
essential to understand the importance of monitoring and tracking the project
progress. With easier portfolio management, it is possible to easily monitor the
activities in a project as every step and stages of the project is documented.
Management of the portfolios helps in achieving the strategic objectives
associated with a project.
The application system helps in monitoring the performance and the progress of
the project with automatic report generation about the progress of the project.
On evaluation of the report generated by the application systems, it is possible
to track the resource requirements associated with the project.
This week’s reading provides a concept and the use of program and portfolio
management and use of program and portfolio as a tool for managing the
project progress and evaluation of the performance of the project.
Project performance evaluation is important as it helps in identifying whether a
particular project is following a standard path or whether it is being
PPMP20012Unit Profile
PPMP20012 Moodle
Web site
1 of 3

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Reading samples Learning
outcome # 8
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
implemented as expected. With accurate program and portfolio management,
it is possible to accurately evaluate the performance of the project and
therefore it is a significant toll that the project managers can make use of.
I think it is important for the project managers to regularly track and evaluate
the performance of the project. This is possible mainly because a portfolio gives
an access to a collection of different activities associated with a project.
Thus it can be said that accurate management of the project portfolios is
important for project managers.
With accurate management of the portfolios, evaluation of the project
performance becomes easier. In case any changes are required, project manager
can easily implement it with active program and portfolio management. This is
possible since the issues in the project can be easily tracked and identified.
Change management is important for a project as it is a systematic approach of
dealing with the transformations of the different project processes, technologies
and the organizational goals. Appropriate project implementation is necessary
for managing the objectives of the project. The purpose of change management
is to implement accurate strategies for implementation of the changes in the
project and for controlling the changes that has been implemented.
Thus it is evident that that process of program and portfolio management helps
in easier management of performance of the project. Therefore it is essential to
ensure accurate management of the portfolio for efficient evaluation of the
project performance.
2 of 3

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
References
Alzahrani, J. I., & Emsley, M. W. (2013). The impact of contractors’ attributes on construction project success: A post construction evaluation. International
Journal of Project Management, 31(2), 313-322.
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Karim, A., & Arif-Uz-Zaman, K. (2013). A methodology for effective implementation of lean strategies and its performance evaluation in manufacturing
organizations. Business Process Management Journal, 19(1), 169-196.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
3 of 3