Project Management Status Update Report

This assignment presents a comprehensive project management status update report. It outlines key milestones, their scheduled completion dates, actual achievement dates, and the overall project schedule progress. The report delves into financial aspects, including planned costs, actual costs, earned value, schedule variance, and cost variance. Earned Value Management (EVM) metrics are used to assess project performance and control.

PPMP20007
Assessment Item 2 Coversheet
Group Members:
Student Name: Student Id:
Student Name: Student Id:
Student Name: Student Id:
Student Name: Student Id:

Table of Contents
Part A...............................................................................................................................................3
Q1. Adequacy of Project Schedule..............................................................................................3
Q2. Duration Resolution..............................................................................................................4
2a. Impact on duration.............................................................................................................4
2b. Discussion of relation........................................................................................................4
Q3. Dealing with resource issues.................................................................................................4
3.a Resolving Resource Allocation..........................................................................................4
3.b Changes in the project.......................................................................................................5
Q4. Memo for the project............................................................................................................5
Q5. Missing Activity from the project.........................................................................................6
Part B...............................................................................................................................................6
1. Changes on the project duration..............................................................................................6
2. Changes on the direct labour costs..........................................................................................7
Part C...............................................................................................................................................9
1. Status Report............................................................................................................................9
Bibliography..............................................................................................................................12

Part A
Q1. Adequacy of Project Schedule
The project schedule has been given in the diagram below,
ID Task
Mode
WBS Task Name WBS Predecessors Duration Start Finish Predecessors Resource Names Cost
0 0 The Binco Project 175 days Mon 10/2/17Mon 6/4/18 $186,640...
1 1 System Concept & Planning 3 days Mon 10/2/17 Wed 10/4/17 $6,480.00
2 1.1 Concept paper 1 day Mon 10/2/17 Mon 10/2/17 Project Manager $800.00
3 1.2 Project kick off meeting 1.1 1 day Tue 10/3/17 Tue 10/3/17 2 App Developer,Business Analyst,Project Manager,Project Offi cer$2,360.00
4 1.3 Stakeholder identification 1.1 1 day Tue 10/3/17 Tue 10/3/17 2 Business Analyst,Project Manager$1,320.00
5 1.4 Risk identification 1.1,1.3 1 day Wed 10/4/17 Wed 10/4/172,4 App Developer,Business Analyst,Project Manager$2,000.00
6 M1 Initiation Gate: Charter approved1.4 0 days Wed 10/4/17 Wed 10/4/175 $0.00
7 2 Requirements analysis 25 days Thu 10/5/17 Thu 11/9/17 $33,000.00
8 2.1 Marketing campaign Stage 1 M1 6 days Thu 10/5/17 Thu 10/12/176 Marketing Offi cer $3,600.00
9 2.2 Focus group - ideation M1 4 days Thu 10/5/17 Tue 10/10/176 Project Manager $3,200.00
10 2.3 Options analysis 2.2 10 days Wed 10/11/17Tue 10/24/179 Project Manager $8,000.00
11 2.4 Business requirements M1 15 days Thu 10/5/17 Wed 10/25/176 Business Analyst $7,800.00
12 2.5 Story board design 2.2 10 days Wed 10/11/17Tue 10/24/179 Business Analyst $5,200.00
13 2.6 Functional requirements 2.1,2.3,2.4,2.5 10 days Thu 10/26/17 Thu 11/9/17 8,10,11,12 Business Analyst $5,200.00
14 M2 Functional requirements approved2.6 0 days Thu 11/9/17 Thu 11/9/17 13 $0.00
15 3 Prototype Design 56 days Fri 11/10/17 Fri 1/26/18 $38,000.00
16 3.1 Prototype basic design M2 30 days Fri 11/10/17 Thu 12/21/1714 App Developer $20,400.00
17 3.2 Technical Feasibility AssessmentM2 5 days Fri 11/10/17 Thu 11/16/1714 App Developer $3,400.00
18 3.3 Architectural Reference
Team presentation
3.1,3.2 5 days Fri 12/22/17 Fri 1/5/18 16,17 Project Manager $4,000.00
19 3.4 Prototype detailed design 3.3 15 days Mon 1/8/18 Fri 1/26/18 18 App Developer $10,200.00
20 M3 Design Gate - ART detailed
design approval
3.4 0 days Fri 1/26/18 Fri 1/26/18 19 $0.00
21 4 Prototype development 10 days Mon 1/29/18 Fri 2/9/18 $20,400.00
22 4.1 Module 1 M3 10 days Mon 1/29/18 Fri 2/9/18 20 App Developer $6,800.00
23 4.2 Module 2 M3 10 days Mon 1/29/18 Fri 2/9/18 20 App Developer $6,800.00
24 4.3 Module 3 M3 10 days Mon 1/29/18 Fri 2/9/18 20 App Developer $6,800.00
25 M4 Prototype Development Complete4.3 0 days Fri 2/9/18 Fri 2/9/18 24 $0.00
26 5 Prototype Test 24 days Mon 2/12/18 Thu 3/15/18 $18,480.00
27 5.1 Test case development M4 5 days Mon 2/12/18 Fri 2/16/18 25 Test Engineer $2,400.00
28 5.2 Prototype system testing 5.1 5 days Mon 2/19/18 Fri 2/23/18 27 Test Engineer $2,400.00
29 5.3 Prototype User Acceptance Testing5.1 10 days Mon 2/19/18 Fri 3/2/18 27 Test Engineer $4,800.00
30 5.4 Prototype system & user
interface bug fix
5.2,5.3 8 days Mon 3/5/18 Wed
3/14/18
28,29 App Developer $5,440.00
31 5.5 Prototype Lessons Learnt 5.4 1 day Thu 3/15/18 Thu 3/15/18 30 App Developer,Business Analyst,Marketing Offi cer,Project Manager,Project Offi cer,Test Engineer$3,440.00
32 6 Release 1 Design 19 days Mon 3/5/18 Thu 3/29/18 $15,200.00
33 6.1 Marketing campaign Stage 2 5.2,5.3 6 days Mon 3/5/18 Mon 3/12/1828,29 Marketing Offi cer $3,600.00
34 6.2 Detailed design 5.5 10 days Fri 3/16/18 Thu 3/29/18 31 App Developer,Test Engineer$11,600.00
35 7 Release 1 Development 138 days Mon 10/2/17 Thu 4/12/18 $13,600.00
36 7.1 Module 4 6.2 10 days Fri 3/30/18 Thu 4/12/18 34 App Developer $6,800.00
37 7.2 Module 5 6.2 10 days Fri 3/30/18 Thu 4/12/18 34 App Developer $6,800.00
38 M5 Release 1 Development complete 0 days Mon 10/2/17 Mon 10/2/17 $0.00
39 8 Release 1 Test 15 days Fri 4/13/18 Thu 5/3/18 $11,080.00
40 8.1 Release 1 Systems Testing 7.2 10 days Fri 4/13/18 Thu 4/26/18 37 Test Engineer $4,800.00
41 8.2 Release 1 User Acceptance Testing7.2 6 days Fri 4/13/18 Fri 4/20/18 37 Test Engineer $2,880.00
42 8.3 Release 1 bug fix 8.1,8.2 5 days Fri 4/27/18 Thu 5/3/18 40,41 App Developer $3,400.00
43 M6 Go-live Gate – Go-live
approved by Project Board
8.3 0 days Thu 5/3/18 Thu 5/3/18 42 $0.00
44 9 Launch 12 days Fri 5/4/18 Mon 5/21/18 $7,880.00
45 9.1 Marketing Campaign Stage 3 M6 12 days Fri 5/4/18 Mon 5/21/1843 Marketing Offi cer $7,200.00
46 9.2 Deployment and Go-Live 9.1[FS-1 day] 1 day Mon 5/21/18 Mon 5/21/1845FS-1 day App Developer $680.00
47 10 Closure 8 days Tue 5/22/18 Thu 5/31/18 $16,360.00
48 10.1 Lessons Learnt 9.2 1 day Tue 5/22/18 Tue 5/22/18 46 App Developer,Business Analyst,Marketing Offi cer,Project Manager,Project Offi cer,Test Engineer$3,440.00
49 10.2 Close procurement 9.2 5 days Tue 5/22/18 Mon 5/28/1846 Project Manager $4,000.00
50 10.3 Release project team 10.1 1 day Wed 5/23/18 Wed 5/23/1848 Project Manager $800.00
51 10.4 Finalise and archive project
documentation
10.1 7 days Wed 5/23/18 Thu 5/31/18 48 Project
Manager,Project
Offi cer
$8,120.00
52 M7 Completion Gate - Project
final report approved by
Project Board
10.4 0 days Thu 5/31/18 Thu 5/31/18 51 $0.00
53 11 Maintenance 8 days Tue 5/22/18 Thu 5/31/18 $5,440.00
54 11.1 Maintenance period 9.2 8 days Tue 5/22/18 Thu 5/31/18 46 App Developer $5,440.00
55 12 Post Project Review 2 days Fri 6/1/18 Mon 6/4/18 $720.00
56 12.1 Post Project Review Report M7,11.1 2 days Fri 6/1/18 Mon 6/4/18 52,54 Project Offi cer $720.00
57 M8 Post Project Review Report Approval12.1 0 days Mon 6/4/18 Mon 6/4/18 56 $0.00
Project Manager
App Developer,Business Analyst,Project Manager,Project Officer
Business Analyst,Project Manager
App Developer,Business Analyst,Project Manager
10/4
Marketing Officer
Project Manager
Project Manager
Business Analyst
Business Analyst
Business Analyst
11/9
App Developer
App Developer
Project Manager
App Developer
1/26
App Developer
App Developer
App Developer
2/9
Test Engineer
Test Engineer
Test Engineer
App Developer
App Developer,Business Analyst,Marketing Officer,Project Ma
Marketing Officer
App Developer,Test Engineer
App Developer
App Developer
10/2
Test Engineer
Test Engineer
App Developer
5/3
Marketing Officer
App Developer
App Developer,Business Analyst,Marketing Officer,P
Project Manager
Project Manager
Project Manager,Project Officer
5/31
App Developer
Project Officer
6/4
8/20 10/22 12/24 2/25 4/29 7/1 9/2 11/4
August 1 December 11 April 21 September 1
Figure 1: Project Schedule in a Gantt chart
(Source: created by the author in Ms-Project)
The Binco Project
System Concept &
Planning
Concept paper
Project kick off
meeting
Stakeholder
identification
Risk identification
Initiation Gate:
Charter approved
Requirements analysis
Marketing campaign
Stage 1
Focus group -
ideation
Options analysis
Business
requirements
Story board design
Functional
requirements
Functional
requirements
approved
Prototype Design
Prototype basic
design
Technical Feasibility
Assessment
Architectural
Reference Team
presentation
Prototype detailed
design
Design Gate - ART
detailed design
approval
Prototype development
Module 1
Module 2
Module 3
Prototype
Development
Complete
Prototype Test
Test case
development
Prototype system
testing
Prototype User
Acceptance Testing
Prototype system &
user interface bug fix
Prototype Lessons
Learnt
Release 1 Design
Marketing campaign
Stage 2
Detailed design
Release 1 Development
Module 4
Module 5
Release 1
Development
complete
Release 1 Test
Release 1 Systems
Testing
Release 1 User
Acceptance Testing
Release 1 bug fix
Go-live Gate – Go-live
approved by Project
Board
Launch
Marketing Campaign
Stage 3
Deployment and
Go-Live
Closure
Lessons Learnt
Close procurement
Release project
team
Finalise and archive
project
documentation
Completion Gate -
Project final report
approved by Project
Board
Maintenance
Maintenance period
Post Project Review
Post Project Review
Report
Post Project Review
Report Approval
Figure 2: Project Work Breakdown Structure
(Source: created by the author in WBS schedule Pro)

Q2. Duration Resolution
2a. Impact on duration
The division of the work among two TE would help in decreasing the duration of the
activity by 5 days. However, the overall duration of the project would be unchanged. The
individual duration of the activities would change as the over allocated work required to be done
by one person in 10 days would be done in 10 days only by two people considering both are
equally skilled and work equally. Since the project activity had a requirement of 10 days and it
was over allocated. Hence, the project end date would be unchanged.
2b. Discussion of relation
The theory of mythical man month has explained that the concept of project management
is irrespective of number of people employed in the activity. If the task is already late, then
involving one more person would not make is early. Similarly the allocation of one more
resource would be helpful for overcoming the issue of over allocation and it would not change
the duration of the project.
Q3. Dealing with resource issues
3.a Resolving Resource Allocation
The issues of resource allocation (over allocation) have been dealt by adding
predecessors to the project and ensuring that the project would run without any issue of resource
over allocation. The addition of the predecessors in 1.2 Project kick off meeting, 1.3
Stakeholder identification, 2.4 Business requirements, 2.5 Story board design, 10.1
Lessons Learnt, 10.2 Close procurement, 10.3 Release project team, and 10.4 Finalise

and archive project documentation have helped in dealing with the overall issues of resource
allocation.
3.b Changes in the project
The duration of the project changed from 175 days to 190 days that means the end date of
the project shifted from 6/4/18 to 6/25/18.
Q4. Memo for the project
i. The project would be completed in 190 days and the end date would be Monday,
6/25/18.
ii. The requirement analysis and prototype designing are the main activities that have
taken so much time for completing the project successfully.
If time was the critical factor, then the parallel activity run could be followed for reducing
the probability of occurrence of issues in the project.
iii. The direct labour cost is give below,
Resource Name Cost
Project Manager $30,400.00
Business Analyst $20,800.00
App Developer $92,480.00
Test Engineer $23,040.00
Project Officer $4,320.00

Marketing Officer $15,600.00
Total Direct Labor
Cost
$186,640.00
Q5. Missing Activity from the project
The government approval and gaining rights and patent of the applications are the
missing activities of from the planning of the project.
Part B
1. Changes on the project duration
The changes on the project duration are,
Change Impact on Project
duration (Longer /
Shorter / No Impact
By how
much
Explanation
Change in person-
days required for
7.1 & 7.2
Longer 5 days Both the activities run in parallel and
hence extending both the activities would
increase the overall duration of the
project by 5 days
Allocation of All
3 AD to 7.1 & 7.2
No Impact NA It would remain the same as overall
duration and cost of the project activity

would be same
Change in person-
days required for
9.1
Increase 3 days the activities would increase the overall
duration of the project by 3 days
Allocation of BA
to 9.1
No Impact NA It would remain the same as overall
duration and cost of the project activity
would be same
2. Changes on the direct labour costs
Change Impact on Direct
Labour Costs
(More / Less / No
Impact
By how
much
Explanation
Change in person-
days required for
7.1 & 7.2
More $ 6,800.00 The increase in the person day
requirement from 10 to 15 would tend
to increase the overall cost by the said
amount
Allocation of All 3
AD to 7.1 & 7.2
No Impact NA It would remain the same as overall
duration and cost of the project
activity would be same
Change in person-
days required for
9.1
More $1,800.00 The increase in the person day
requirement from 10 to 15 would tend
to increase the overall cost by the said

amount
Allocation of BA
to 9.1
More $ 7,800.00 Allocation of resource would tend to
increase the overall expenses of the
project

Part C
1. Status Report
Project Name: The Binco Project Status Report: SRPM003562
Project Manager: <<name of the student 1>>
<<name of the student 2>>
<<name of the student 3>>
<<name of the student 4>>
Status as of: 1/26/18 End of Week: 18th
Earned Value Figures
PV EV AC S
V
SVI CV CP
I
BAC EAC VAC
$71,36
0
$71,360 $71,360 $0 $0 $0 $0 $195,240 $195,24
0
$0
Project Description
The project is about development of a mobile application and its implication for the
Milestone Status

Milestone Description Week scheduled
(baseline)
Date scheduled
(baseline)
Week & date
Reached
M1 Initiation Gate:
Charter approved
1
Thu 10/5/17
M2 Functional
requirements
approved
9
Thu 11/30/17
M3 Design Gate -
ART detailed
design approval
18
Thu 2/8/18
M4 Prototype
Development
Complete
21
Thu 2/22/18
M5 Release 1
Development
complete
19
Mon 10/2/17
M6 Go-live Gate –
Go-live approved
by Project Board
34
Wed 5/23/18
M7 Completion Gate -
Project final report
approved by
Project Board
39
Tue 7/3/18
M8 Post Project
Review Report
Approval
39 Thu 7/5/18

Status Summary
Schedule
Planned finish date (from Gantt chart): Thu 7/5/18
Current estimated finish date (from tracking Gantt chart): Thu 7/5/18
The planned cost to date: $71,360
The actual cost to date: $71,360
The earned value to date: $71,360
Schedule Variance: $0
Budget
The actual cost to date: $71,360
The earned value to date: $71,360
Cost Variance: $0
CPI: $0