Problem Project Framework

PROBLEM PROJECT FRAMEWORK 1
Problem Projects Framework
University
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PROBLEM PROJECT FRAMEWORK 2
Introduction
On a daily basis, various organizations as well as individuals carry out several projects with
an aim of solving an existing, past as well as the problems likely to occur at a later date. These
projects can vary depending on the various issues for instance they differ basing on the stipulated
time for the completion of each specific project, they can also be classified basing on the amount
of resources required from the onset to the final stage, the service being provided by such
projects among other factors (Buhari, Valloo & Hashim, 2017).
Due to complexities associate with the various steps of the project management, an
organization has to make critical decisions regarding the solutions to be applied to such
problems. The decisions to be made has to feature attention, coming up with goals, designing
appropriate course of action as well as conducting an evaluation before choosing one of the
many alternatives. Therefore, problem solving includes agenda fixing, goal setting as well as
containing the design of actions while decision making includes carrying out an evaluation and
choosing one among the alternatives. This therefore depicts that problem solving and decision
making mechanisms are very complex and they demand specific requirements so as to come up
with the desired results (Behbahani, Nazari, Kang, &Litman, 2018).
Moreover, the overrated emphasis which has been assigned to the usage of the approaches of
project management, combined with an increasing number of workers participating in such
approaches, are what make the process of problem solving to be very tedious as well as making
the process making smart decisions concerning critical issues of the projects to be difficult when

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setting up the objectives, implementing the strategies in addition to the entire process involved in
producing the output which meets the desired quality. However, regardless of the field of
specialization of the organization and regardless of the type of project, each and every
organization possesses some of the advanced technologies and its own body of experienced
experts whose contribution are useful in terms of providing mechanisms of achieving a decision
which is effective and final (Buhari, Valloo,& Hashim, 2017).
However, the functioning of advanced technologies as well as the actions being offered by the
experts of an organization, does not give a guarantee for success. This is due to the existence of
some examples which contradict it, from the pas where the final decisions made by such experts
did not yield thee expected positive results. This is because human decisions are controlled by
the way their brain works when carrying an evaluation on a given solution and when making
conclusions.
Background
All the aspects of the project management, planning phase, resource monitoring phase as well
as the execution phase, are basically based on the idea of decision making because they are
directly linked to the methodologies involved in problem solving. Keeping in mind that a project
managers are involved in making various decisions, each and every of such decisions demand a
special methodology for handling it. In simple words, decision-making theories offer a
framework which is logical for the purpose of providing solutions to various levels of problems.
Furthermore, such decision related theories try to confront challenging dilemmas which might
manifest themselves along the processes of project management (Correia, & Saldanha-da-Gama,
2015.

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Before getting into the problem project-framework, it is good to understand much concerning
the project management-process first.
Analysis
Strategies and tools
This part covers the following sections:
 Advantages associated with the adoption of the framework of project management
 The process of project management
 Measuring the performance of the project, either stepwise or at the completion of
the project.
 Governance structure to ensure a project management which is very efficient
(Cukurova, Luckin, Millán, & Mavrikis, 2018).
1. Adopting a common project management framework – benefits
Project management-framework, once it is implemented, offers various key benefits
which include;
a) It plays a role of enhancing in addition to streamlining the skills related to project
management. It does so by making sure that the status of the project is communicated and
is completed in accordance to the governing bodies.
b) It ensures amalgamation of various components. This framework integrates
Information Technology, human resource and financial considerations.
c) Ensures delivery of improved and quality projects within the stipulated time and
ensures delivery of project within the constraints of the scope as well as the budget

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d) It ensures that the process of project management is consistent as well as having
the ability of being re-used over and over.
When stable processes as well as project management tools are used in managing
all the projects of an organization, many benefits are likely to be accrued. For
instance, it eases the entire process of making comparisons, assessing and prioritizing
proposals of projects when conducting the process of approval. All these will help in
facilitating the process of making decisions (Elia & Margherita, 2018.).
1.1. Integrated strategic planning
Communication as well as coordination opportunities are enhanced by the common processes
across the entire portfolio of the projects. Common tools aid in easier provision of training as
well as in supporting project managers and also they aid in facilitating managers’ mobility
between projects (Firmenich, 2017). This result in the use of corporate resources efficiently. It is
also very essential to manage the documentation of project management for the purpose of
sharing corporate information and knowledge, making decisions, improving the process in
addition to carrying out both the external as well as the internal audit. Another advantage or
benefit associated with this is the enhancement of the communication between and among the
various stakeholders of the organization for example between the team and the body of
governance.
Consequently, common tools are used in:
 providing justifications in support of scope requirements as well as business
proposals

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 Designing an organizational business case for the purpose of conducting the
process of evaluation (Grošelj & Stirn, 2015).
 Developing all-inclusive plans for the project which cover on its scope, human
resources, cost, time and the quality assurance
 Monitoring and controlling all the stages of the projects
 Handling requests of change
 Identifying risks and applying mitigation strategies
This framework provides the managers with the appropriate tools to be used in increasing
the likelihood of the success of the project (GU, Chen, Zhu &Lin, 2015). Therefore, it also
ensures that the projects are completed on the expected time, within the limits of the budgets
as well as the scope.
2. The Project Management Process – various stages
The DPMF (Departmental Project Management-Framework) involves a 6-step process which
comprises of the templates, tools as well as the processes of a project management. This
framework is very useful at all the stages of the project management for the purpose of initiating,
planning, executing, conducting the process of monitoring and providing a formal way of closing
the project. It comprises of the standard processes in addition to templates, governance for the
purpose of approval, status reports of the project, process of managing changes, time frame and
cost as well as process of risk management (Häkkinen, Järvelä, Mäkitalo-Siegl, Ahonen, Näykki,
&Valtonen, 2017).
The DMF provides the managers with guidance as they go through the cycle of the project.
The stages of the project life cycle are the road maps used for transforming a project to