Project and Program Information & Communication Systems

Running head: PROJECT AND PROGRAM INFORMATION & COMMUNICATION
SYSTEMS
SBM1103 Project and Program Information
& Communication Systems
Name of the Student
Name of the University
Author’s Note

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PROJECT AND PROGRAM INFORMATION & COMMUNICATION SYSTEMS
Assessment 2: Portfolio
Part 1: Design Specification Report
A brief literature review detailing the ICT requirements for a Project Management
Information System and select an organization to explore this further.
For designing the specification report an analysis is made on the existing system and for
the AAC Pvt. Ltd organization such that the functionality of the system can be evaluated. The
developed information system is needed to be cloud based such that it can be used for the
management of remote users and share files between the users securely. An account information
system is selected for performing the evaluation and data is collected from different sources with
the means of qualitative survey. The range of journals are different published sources are
reviewed for statistical findings and identify the gaps in the current business process of the
organization. The paper effects of accounting information system on organizational effectiveness
is reviewed and it has been found that the automated accounting information system can be used
as a tool in the finance department for increasing the effectiveness of the organization 1. An
examination is made on the different effects of the accounting information system for the
construction firms and management of quality for the financial report and decision making.
Sampling techniques are applied for selection of 10 personnel from different companies and use
them as a sample for the case study. Descriptive and inferential statistical tool was employed for
the formulation of a hypothesis and analysis of the data and as a result it has been found that it
can improve the effectiveness of the organization. In the end of the paper recommendations are
made for the managers of the organization and the government for using accounting information
system for improving the performance of finance department.
1 H Mohammed & A Rauf, "Agile Project Management: Brief Review", in Lecture Notes on Software Engineering,
vol. 3, 2015, 225-228.

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PROJECT AND PROGRAM INFORMATION & COMMUNICATION SYSTEMS
Conduct a brief analysis of your chosen organization’s business processes.
The selected organization ABC Pvt Ltd. is a manufacturing company that manufactures
metal products, building system and hydraulic system. The hydraulic system are mainly gear
pumps, motors, telescopic cylinders and control valves. It had its main headquarters in South
Australia and the strength of the employee is 38 thousand located across the globe. 27 facility is
provided by the company for 7 countries such that it can be top in the market position. The
company handles the purchase orders manually and a single department is involved for
processing the order2. The manual process increases the waiting time of the customer for
receiving their order and increase in workload on the employees of the purchasing department.
As the requisition list increases the customers in the queue has to wait for more time and thus
causing a negative impact on the base of the customer. The highlighting of the organizational
inefficiency causes loss of customer base and increasing the level of dissatisfaction among the
customer. Currently the organization has the need for the development of a risk response plan
such that no organizational data is leaked and the response to any kind of risk is needed to be
documented 3. An accounting information system is needed to be developed and integrated with
the current business process such that some of the business operations can be automated and help
in increasing the efficiency of the organization.
Proposal of a design and development of a new web-based project management tool
A business process reengineering is needed to be applied after the identification if the
emerging technology that can be integrated for reducing the current loads on the employees and
automating some of the business operation. An accounting information system with centralized
2 Giulio Ermanno Pibiri and Rossano Venturini, "Handling Massive N-Gram Datasets Efficiently" (2019)
37(2) ACM Transactions on Information Systems.
3 C Hou, "Understanding business intelligence system continuance intention", in Information Development, vol. 32,
2016, 1359-1371.

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PROJECT AND PROGRAM INFORMATION & COMMUNICATION SYSTEMS
database system is needed to be implemented such that all the data can be accessed from remote
location. An in-house server is needed to be used for the storage of organizational data with the
increase in the loads it can be virtualized4. The use of the centralized database helps in
maximizing the data integrity and the data redundancy is minimized.
The project management virtual environment can be created for the development of the
information system and assist the project manager for the management of the project. The system
is designed by organizing into three modules such as: Project portfolio management (PPM);
Framework Management (FM) and Project Management (PM). The project portfolio
management module has the functionality of creation of new projects, management of the
different phases of the project, defining the objectives of the project, linking the users,
configuring the constraint, Setting mandatory knowledge areas of the project and management of
messages.
The framework management module is used for defining the specific functions for the
administrator. The functionality helps in creation of project management lifecycle as PMBOK
and its related elements 5. The project management module is sued for containing the features
available to the users and this provides different functionality to the user for responding against
preparation, planning, controlling, and execution and monitor the project.
Provide justification for your chosen tool.
The application of project management virtual environment tool would help in providing
support for the different aspect of project management features. It can help in increasing the
interaction between the development team and the agents involved for the development of the
4 J Khemprasit & V Esichaikul, "Design and implementation of a mobile crime analysis and monitoring system
(MCAM) based on service-oriented architecture (SOA)", in Information Development, vol. 32, 2016, 861-879.
5 D Kocsis, "A conceptual foundation of design and implementation research in accounting information systems",
in International Journal of Accounting Information Systems, , 2019.

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PROJECT AND PROGRAM INFORMATION & COMMUNICATION SYSTEMS
information system. It also helps in increasing the focus for the small processes and deal with the
technical work over the project management life cycle. The tool helps in maintaining the specific
roles and responsibility of the user and the dependency between the process and the producers
can result in improving the output of the project. The processes involved for the development of
the project are related with different tools and techniques improve the management of different
stages involved for management of the project.
Part 2: Requirement Specification Report
1. Introduction
The document for software specification is developed for the accounting information
system project. It acts as the initial draft and can be used as extension and providing facility to
the development team for analyzing the requirement of the system. The development team can
develop codes and performing automated testing for meeting the organizational needs. Cloud
computing can be used for maximizing the usage of the computer resources and serve the user
with the use of internet.
1.1. Purpose
The document aims in specifying the complete description for the integrated development
environment depending on cloud. An agreement is needed to be prepared between the developer
and client needs to develop the project. With the document the workload can be identified with
the validation and verification. The functionality is needed to be described along with
performance, design constraints and external interfaces that are needed to be developed.
1.3. Scope
The information system is developed such that the emerging technology can be used for
the development of the accounting information system. An analysis is needed to be made on the

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PROJECT AND PROGRAM INFORMATION & COMMUNICATION SYSTEMS
available IDE’s for open source and commercial items. An extensive feature is needed to be
made available to the development team such that the life of application developer can be
improved. The integration of the cloud computing would help the organization to eliminate the
need of powerful in-house servers for the management of workloads.
1.3. Overview
The functionality of the product, characteristics of the user, dependency and assumption
is described in the following section. Specific requirement is needed to be addresses for the
enclosure of the requirement of external interface, performance and other different requirements.
2. Overall Description
The accounting information system is developed for ABC Pvt. Ltd. for the collection,
storing and processing the financial and account data that are generated as a result of different
business process. It is a computer based method used for tracking the different activity of the
account based on the resources of information technology. Financial reports are needed to be
generated from the information system they are needed to be accessed by the other stakeholders
such as investors, tax authorities and creditors for supporting the different accounting functions6.
The system is needed to support audit, financial accounting, reporting, management accounting
and tax. It is needed to be developed such that new modules can be integrated with the
information system for increasing the functionality and support the future growth of the
organization.
3. Suitable workflows
The workflow is used for defining the process of getting a work done and illustrate as a
series of steps that are needed to be sequentially completed with the use of a diagram or
6 H Mohammed & A Rauf, "Agile Project Management: Brief Review", in Lecture Notes on Software Engineering,
vol. 3, 2015, 225-228.