Project Communication Plan - Doc

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
1. Report your assessment of the current project communication plan......................................3
2. Sound healthcare management practices compared with current project management plan..7
3.Recommend a communication plan for future project which involves different stakeholder
from different sectors..................................................................................................................8
4.Justifications of provided suggestions.....................................................................................9
CONCLUSION..............................................................................................................................10
REFERENCE.................................................................................................................................11

INTRODUCTION
Public health informatics is an application which is completely based on information,
computer science and technology aimed at improving environmental health services. A role of
public health informatics in the field of healthcare service is prevention of diseases using
technology and computer science. This report will be based on the event of major disease
outbreak in which a program need to be designed to link environmental databases with
communicable disease database. Present study will be able to provide a view about designing
informatics system which will track infectious diseases. The report will cover assessment and
reporting of current communication plan [10]. It will also provide sound project practices and
recommendation to plan a communication process including stakeholders from different sectors.
1. Report your assessment of the current project communication plan
In past few years country health department have found that there is a sudden increment
in various infectious disease. Gaps in public health information and lack of communications can
be sometimes great matter of concern for country health department. So there arrived a major
need to update informatics system so that accurate number of infections across the country can
be properly tracked in order to keep records of such diseases [1]. A informatics system is
required to be design to connect the database of 4 different places such as state, country,
environmental to control the outbreak of diseases in country. Being a project manager of XYZ
Ltd, an effective communication plan needs to be designed for a program manager so an
integrated database in order to link these databases with each other. Establishment of public
health informatics (PHI) system would be helpful in expanding the information of an identical
client suffering from an infectious disease over communicable disease section of CHD.
Professional team is developed to function this PHI system in country. This team consists
of two IT engineers and the epidemiologist who will monitor the undertaking activities of this
PHI project. Purpose of communicational plan of developing a Public health informatics system
in order to connect databases of different places is to track the infectious diseases of all the
areas. Being a project manager one have been prepared a communicational plan to effectively
use strategies and programs in order to prevent the diseases [8]. Below presented table will
describe communicational plan of project manager which is as followed:
Distributed Message to Problems Strategies Timing needed

scheduled
stakeholders
communicate
Client Detailed
information about
particular
infectious disease
needs to be
provided by client
so that status of
the project can be
continuously
estimated
Acute respiratory
infection [2].
A disease should
be properly
communicated
using the best
communication
technology such
as emails,
teleconferencing,
telecommunicatio
n etc.
It takes lot of time
as identification
and analysis of
Public health care
is a complexed
procedure.
Senior
Management
Providing
continues
information about
the project status
and analysing the
current situation
carefully
Cholera Link
communication
resources to
defined strategy
of the department
It takes approx
two to three
weeks.
Project team
member
Use of the
information by
wisely and
finding the
effective cost
method to
accomplish
project
communication
plan.
Influenza To overcome the
problem of this
disease project
manager need to
organise and
introduce health
related programs
to increase
awareness in
public which is
used to prevent
This takes one
month campaign
and health
protector
programs explore
awareness and
security measures
to people.

them from attacks
of diseases.
Subcontractors
They should
increase
awareness and
recognition
regarding the
safety measures
and programs
established to
control infectious
diseases.
An extreme level
of Diarrhea.
Influence
perceptions,
beliefs and
attitude of
preventing such
causes and take
actions
accordingly
This can be
resolved within
two to 3 months
of time duration
[3].
Suppliers
Market programs
needs to be
considerably
promoted to
increase
awareness among
employees and
other members of
society.
Problem of
Diptheria
Health related
programs or
policies need to
be developed by
adopting the
appropriate
policies and
procedures.
Physical and
psychological
environment
required to be
altered
accordingly.
unions This group need
to show the
benefits of
behaviour
Cholera

changes and they
also require
maximising the
support for health
promotion
programs and
services.
Government
agencies
Define the
targetted audience
Dengue Critically
identifying the
group of people
who are
frequently facing
such problems
and engaging
public in
determining their
demographics.
News media These channels
need to
communicate
various methods
to deal with these
issues and they
also need to
provide the
reasons that why
these diseases
attacks a people
or reason behind
their causes.
Cholera Providing
systematic
barriers of the
problem and also
promoting the
health awareness
services.
It can be done
within 3 months
of time.

These channels
may include
emails, internet,
social media,
television
programs etc.
Community Educate and
demonstrate
health promoting
skills to people.
Bird flu Influencing
public to adopt
changed policies
and cultural
behaviour.
It will take almost
1 month to
promote such
policies.
2. Sound healthcare management practices compared with current project management plan.
Country health department have described a strategic plan which aids capacities in
current plan to control the major communicable diseases. Current project management plan
consists of each community health service program which is useful in keeping records of each
information about infected personnels [4]. But this system do not meet future aspects in keeping
comprehensive health data plan. So new healthcare management practices need to be designed
which perform all the effective tasks and provides the advanced features in completely tracking
the information of infectious diseases. Introduction of new Public healthcare system have
adopted various technological and computer science aspects in order to create integrated data
including CHD's database, state, environmental and communicable disease databases.
Secondly, sound management practices need to be performed with the complete
information and skills to develop a software with the help of information technology. There are
various practices considerably which can be practices as a sound management practices . Some
of these are as follows: Financing resources: Cost factor can be considered as the major component in
developing effective Public healthcare informatics while low financial resources can lead
to lack of resources and this effect the plan very drastically [5].

 Sound IT governance: If information technology used in project is updated then it would
be resulted in successful healthcare informatics on the other hand if proper tools and
equipments are not provided then it will be proved as ineffective PHI system. Connecting Computer science to overall Project management strategies: It will be helpful
in connecting different databases in order to link different data with CHD data.
 Powerful communication plan:This would be helpful in achieving the successful
development of PHI system because it helps in tracking the individual information about
infectious diseases. While, lack of communication planning is responsible for inefficient
project management[5]. This will be resulted in failure healthcare project management
system.
3.Recommend a communication plan for future project which involves different stakeholder
from different sectors
Project manager required to design the comprehensive system which disclose all the
information related to the healthcare informatics in order to develop an integrated program which
facilitates all integrated resources that leads to prevent restrict a major disease outbreak [6].
There are following points involved in establishing effective healthcare system and this could be
helpful in considering future impacts of application program. Some suggestions to improve
communication plan for future project management will be provided below:
 A proper communication channel should be established to introduce effective
programming in order to create Public healthcare informatics which is designed to
provide functionalities of detecting the causes of infectious diseases and various methods
to overcome such diseases in the future.
 Make sure that all the information regarding the health issues are provided in a detailed
and transparent way.
 Engage skilled stakeholders to provide information in various different sectors so that
objectives and visions will be clearly defined to establish an effective healthcare system.
 Multiple programs need to be organised and communicated to different stakeholders in
order to explore awareness between employees for the purpose of prevention from
diseases.
 Project manager should keep a careful record and all information which occurred from
the effective communicational aspects of stakeholders.

 Understand the reason behind the values of stakeholder and do not judge them according
to their value and beliefs.
 Client should be communicated clearly so that infections can be cured timely.
 Social media is the major Stakeholder which influence the ideas of country by
communicating to large masses with a strong debate in healthcare and services sector.
 Senior management and project team members should be assigned a particular task in
order to integrate the database of other places which can be helpful in clients in taking
proper measures to resolve those infections [7].
4.Justifications of provided suggestions
These recommendations will be helpful in improving the effects functionalities of system.
It aids many features to maximise the productivity of public healthcare system which links and
many databases together in order to track the correct information and data regarding the diseases
which occurred in public and destroys the effective functioning of body [8]. These suggestions
help in tracking the actual number of people who are affected by infectious diseases.
Implementation of effective PHI system will be helpful in organising and managing the optimum
resources to resolve such issues. Justification of recommendations are as follows:
 Effective communication plan need to be established by project manager because this
plan provides a clear view in integrating the resources and databases from different
stakeholders [8].
 Detailed information about a particular disease should be provided because it helps in
understanding the actual causes of disease and it also helps in developing proper plans to
overcome such health disease.
 Project managers are responsible for controlling the overall information because they
create programs according to their data analysis and this would be helpful in estimating
the appropriate financial budget of the project in Public healthcare informatics which
helps in prevention of diseases.
 Effective and transparent communication of client help[s the researcher in analysing and
controlling the actual situation of the country.
 Social media can be considered as the major Chanel through which people establishes a
sense of awareness among their attitude and belief [9]. Social media presents various

issues in such a interesting way so that people attract towards their programmes and try to
adopt these measures and recommendation provided.
CONCLUSION
The document was based on Public health communication planning framework which
need to be developed to prevent diseases from country. The study had provided a communication
plan developed by project manager to integrate the database of different localities in order to
estimate the proper healthcare issues of public. This report had also provided comparison
between current healthcare practices and effective project management practices.
It had also described a future implementation plans which involve different stakeholders
from different sectors. It is also helpful in understanding the effective controls which prevents
spreads of diseases among people. The main purpose of introducing the Public healthcare
informatics is covering the comprehensive information and data about different types of diseases.
The above context has also provided suggestions and recommendation to develop an effective
Public healthcare informatics system which is helpful in tracking the information and records
about arrivals of different diseases.

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