Project Governance Reports

The Project Governance Report is a vital communication tool that is used as the basis for ensuring that the project board and other major project stakeholders are provided with timely, relevant and reliable project information. It provides a framework for reporting issues and making decisions in a transparent and accountable manner.

The Project Governance Report is a vital communication tool that is used as the basis for ensuring that
the project board and other major project stakeholders are provided with timely, relevant and reliable
project information. As a consequence of this report, a framework is provided where by issues can
be reported and decisions made in a transparently accountable manner.
Kerzner (2017) on page 19 states that governance relates to decisions that define expectations,
accountability, responsibility, the granting of power, or verification of performance. Governance
relates to consistent management, cohesive policies, and processes and decisions-making rights for
a given area of responsibility. Governance enables efficient and effective decision-making to take
place.
The PMBOK (2017) Section 2.4 discusses project governance and advises that it is a framework
that provides the project manager and team with structure, processes, decision-making models and
tools for managing the project, while supporting and controlling the project for successful delivery.
The report is based on the contents of Directing plus Managing Successful Projects with
PRINCE2 (2017), A Guide to the Project Management Body of Knowledge (PMBOK Guide)
6th Edition (2017) and Kerzner Project Management: A Systems Approach to Planning,
Scheduling and Controlling (2017).
Please complete the report for the case study (tender document) provided within the Assessments
section in the Moodle.
Guidance boxes like this should be deleted when you have finished with the contents: position the
PROJECT GOVERNANCE REPORTS
NAME OF PROJECT
PAGE 1ENTER YOUR NAME WITH STUDENT ID
PPMP20010-Assignment2
PartB
ProjectGovernanceReport
1. PROJECT INFORMATION
Project name: Construction of the building
Date: Date of the current status report (DD/MM/YYYY)
Project ownership: Project manager and the project management team
Prepared by: Name and position
Distribution list: List of those receiving the report (key stakeholders), their
name and role/position in the project.

Overall Project Responsibility.
PRINCE2 states that the board should have overall responsibility for governance of project
management.
The PMBOK requests information about project success and deliverable
acceptance criteria.
PROJECT GOVERNANCE REPORTS
NAME OF PROJECT
PAGE 2ENTER YOUR NAME WITH STUDENT ID
Meeting the Governance Principles.
Meeting the project governance principals is important for the proper development of the
project. It has been seen that through the governance of the project all the requirements
can be met in a proper way. Apart from that proper monitoring of the execution of the
PRINCE2 methodology in the construction project will help in the developing the quality
of the project.
2. OVERALL PROJECT RESPONSIBILITY
The responsibility for this project lies with the board of the directors proposing the project and the
project team that is developing the project. It can be said it is the responsibility of the project
manager to take care about the proper outcome of the project. On the other hand , it is the
responsibility of the project control board or the governing board to permit the project manager to
take necessary steps in the development of the project.

Governance Arrangements.
PRINCE2 states that disciplined governance supported by appropriate methods
and controls, should be applied throughout the project lifecycle.
The PMBOK request to know about the:
 Process for review and approval for changes to budget, scope, quality,
and schedule which are beyond the authority of the project
management;
Relationship to Portfolio.
PRINCE2 states that there should be a coherent and supportive relationship demonstrated
between the overall business strategy and the project portfolio.
The PMBOK requests the guidelines for aligning project governance and organisational
strategy.
PROJECT GOVERNANCE REPORTS
NAME OF PROJECT
PAGE 3ENTER YOUR NAME WITH STUDENT ID
3. GOVERNANCE ARRANGEMENTS
The governance arrangements for this project consist of proper monitoring of the progress of the
project. Apart from that it is the responsibility of the project manager and the project development
team to be concerned about the supply of the resources needed for the development of the
project.
According to the PMBOK, the review of the process and the approval are needed to be taken care
of in this context. Regarding this it can be said that it is the responsibility of the management board
to review and approve the development plan made by the project manager.
4. RELATIONSHIP TO THE PORTFOLIO
The Relationship to the Portfolio for this project is to manage different projects in a proper way.
There is a difference between the process and portfolio management. The project is the brunch of
different processes. On the other hand the portfolio management is the process of arranging the
different projects in a proper way. The portfolio management will help the project manager in this
situation to take account of the different unambiguous activities during the development of the
project.
5. AUTHORISATION POINTS

Authorisation Points.
PRINCE2 states that all projects should have an approved plan containing authorization
points at which the Business Case is reviewed and approved. Decisions made at
authorization points should be recorded and communicated.
The PMBOK requests knowledge as to the:
 Process to identify, escalate, and resolve issues that arise during the project;
 Project decision-making processes;
PROJECT GOVERNANCE REPORTS
NAME OF PROJECT
PAGE 4ENTER YOUR NAME WITH STUDENT ID
The authorisation points for this project are the identification of the process and the activities
involved in the project. Apart from that there is a need for the review of the escalations. Apart from
that the escalations are needed to be solved in a proper way. On the basis of all these activities
proper decision making is needed to be done so that the development of the process can be
managed properly.

Delegation.
PRINCE2 states that members of delegated authorization bodies should have sufficient
representation, competence, authority and resources to enable them to make appropriate
decisions.
Information Validity.
PRINCE2 states that the project business case should be supported by relevant and
realistic information that provides a reliable basis for making authorization decisions.
The PMBOK requests information about the approach to the project life cycle.
Scrutiny.
PRINCE2 states that the board, or its delegated agents, decide when independent
scrutiny of projects and project management systems is required, and implement
such scrutiny accordingly.
PROJECT GOVERNANCE REPORTS
NAME OF PROJECT
PAGE 5ENTER YOUR NAME WITH STUDENT ID
6. DELEGATION
The delegation arrangements for this project are-
 Development of the project management team.
 Selection of the project leader or the project manager.
 Identification of the clients and the stakeholders for the project.
7. INFORMATION VALIDITY
The manner in which information validity for this project is assured is…
 All the information and the data will be processed in a proper way.
 The data and information used for the project will be correct and accurate.
 The flow of data and information should be maintained in a proper way.
8. SCRUTINY

PROJECT GOVERNANCE REPORTS
NAME OF PROJECT
PAGE 6ENTER YOUR NAME WITH STUDENT ID
The scrutiny arrangements for this project are…
 The deliverable of the project is made in a proper way.
 During the development of the project the maintenance of the specifications are done in
a proper way.
 The deliverable will full fill all the requirements of the clients in the organization.

Status Reporting.
PRINCE2 states that there should be clearly defined criteria for reporting project status,
and for the escalation of risks and issues to the levels required by the organization.
The PMBOK requests to know the process for stage gate and phase reviews, as well as
the processes and procedures for the communication of information.
Improvement.
PRINCE2 states that the organization should fosters a culture of improvement and of frank
internal disclosure of project information.
Stakeholder Engagement.
PRINCE2 states that project stakeholders should be engaged at a level that is
commensurate with their importance to the organization, and in a manner that
fosters trust.
The PMBOK requests what are the processes to align internal stakeholders with project
process requirements.
PROJECT GOVERNANCE REPORTS
NAME OF PROJECT
PAGE 7ENTER YOUR NAME WITH STUDENT ID
9. STATUS REPORTING
The status reporting arrangements for this project are…
 Daily meeting regarding the progress of the project.
 The meeting can be done by the project manager with the other project team members.
 The meetings with the clients is needed to be one by the project manger in order to
understand the requirements of the project clearly.
10.IMPROVEMENT
The improvement arrangements for this project are…
 The generation of the feedback is needed to be carried out in the control and monitoring phase.
 On the basis of the feedback proper modifications and improvisations can be done.
11. STAKEHOLDER ENGAGEMENT

PROJECT GOVERNANCE REPORTS
NAME OF PROJECT
PAGE 8ENTER YOUR NAME WITH STUDENT ID
The stakeholder engagement arrangements for this project are…
 Monthly meeting with all the stakeholders.
 The progress of the project should be reported to the clients.
 The feedback can be taken from the client regarding the project.