Project Audit and Termination Report for Barwon Health Infrastructure

PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
PPMP20010 - Assignment 2
Part A
Project Audit and Termination
Report
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The Project Audit and Termination Report is a tool used to substantiate to the
stakeholders of a project that the goals and objectives of the project have been met and
important items or deliverables have been produced by the project. The report is a vital
communication tool that is used as the basis for ensuring that the stakeholders
acknowledge the project success and accept the outcomes.
Kerzner (2013) p582 section 11.35 identifies five different types of audit – performance,
compliance, quality, exit, and best practices. Audits do not have to occur at the end of a
project but can occur during a project as health checks and quality audits (Kerzner 2013,
1031, 1151-1152). The PMBOK (2013) p100-104 advises the process to be followed
when closing or finalizing all the activities within a project. Chapter 18 of Managing a
Successful Project with PRINCE2 discusses the PRINCE2 approach to closing. Not all
projects terminate successfully; Kerzner (2013) also discusses the reasons why some
projects are stopped (section 11.20) and the lessons for the project manager (section 9.1
p447) if the processes for phase-outs and transfers are not conducted correctly (11.21).
The report is based on the contents of Managing Successful Projects with PRINCE2
(2009), A Guide to the Project Management Body of Knowledge (PMBOK Guide) 5th
Edition (2013) and Kerzner Project Management: A Systems Approach to Planning,
Scheduling and Controlling (2013).
Please complete the report for the case study (Barwon Health Infrastructure) provided
within the Assessments section in the Moodle.
Guidance boxes like this should be deleted when you have finished with the contents: position the cursor on the
border, left click when a cross appears and press delete.

PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
1 PROJECT INFORMATION
Project name: A brief name to describe the project
Date: Date of the current status report
Project ownership: Area responsible for the project
Prepared by: Name and position
Distribution list: List of those receiving the report, their positions and role in
the project.
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
2 AUDITABLE CATEGORIES
Auditable Category WBS ID and Item Description Applicable metrics
1. Performance /
Progress
1.1 Understanding the
requirements of the project
and the other necessary
details
Project outcome
Budget flow and cash flow
1.2 Collection for the project
requirements
Project gross margin
Satisfaction from the
employees end
1.3 Conditions for the ICT
processes
ICT details from the
consumers end
2. Compliance 2.1 ICT infrastructure
development
Developing management
team
Developing centralized data
centre
2.2 Developing cloud computing
technology
Creating fibre combination
Schedule variance analysis
2.3 Incorporating network
technologies
Safety management
Environmental management
plan
3. Quality 3.1 Incorporating operational
plan for the new HCI system
Quality measurement matrix
Quality management plan
3.2 Storage capacity increment
with database queries
Huge storage
Quality control
3.3 Additional requirements for
VDI
Earned value analysis
Cost variance analysis
4. Change / Exit 4.1 For ensuring optimal
performance login script
change for Barwon Health
login
Performance measurement
matrix
Change management plan
4.2 Health change management
process
Request for change
Change control plan
4.3 Change in tender document
s
Document review
Review by project executive
5. Risk 5.1 Improper communication Hiring experts after proper
skills analysis test
Open communication
approach implementation
5.2 Incorrect project budget Feasibility study
Project budget plan
5.3 Lack of training for the
project team members
Arrangement of training and
development program
Reward program
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
arrangement
6. Best Practices /
Lessons to be
Learned
6.1 Designing and developing
new HCI supporting
ambiance
Supply chain management
Project scope change
6.2 Creating virtual desktop
infrastructure
New scope management
plan
Scope statement review
6.3 SQL server for increasing
storage capacity
Encryption technology yo
secure the storage
Quality management plan
development
3 AUDIT PLAN
Audit
Category
Item When will it
be
conducted?
Who will
conduct?
Purpose (discovery or
decision-making)?
Performance /
Progress
Understanding
the Barwon
health project
requirements
At the project
initiation phase
Project
manager
and
project
team
members
The purpose is to discover
and design the project
goals and objectives in
additional to the tender
needs.
Payment plan
for the project
team members
Initiation
phase
Human
Resource
manager
The payment scale will
ensure the project team
members engagement to
their job roles
Delivering
necessary
storage
capacity to the
project
developers
Planning
phase
System
developers
With this high level
computing capacity the
project team members will
be able to make effective
decision for the project
success.
Compliance Safety
management
Project
planning
phase
System
developer
Proper safety management
program will help to keep
the credentials secured.
Notify the
project claims
Planning
phase
System
designer
It will help the project
stakeholders to notify the
basic requirements.
Project
standard
guidelines
Planning
phase
Project
manager
The project stakeholders
are required to be very
much aware of the safety
and standard guidelines. It
will help to create a
balanced work ambiance.
Quality Operational
requirements
for the new
HCI platform
Project
development
phase
Project
manager
In order to improve the
operational ambiance of
the project proper plan is
required to be developed to
support the HCI
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