Project brief Leading the software development team as the leading software developer at IBM. The system would be used by over 1430 sales representatives at Hyundai Motor Company A lot of people is need to be dealt with from different positions and from different organizations. This is the first leading project form the software developer. Establishing a communication plan is required
Information about the leadership plan Planning for Leadershipand communication The manager and the sponsor has agreed to share status reports every week to keep them aware of the project To make the salesperson be aware of the situation, software will help them improve their sales and commissions The project would work with six vendor-based contract developers that will help the team develop the code for the software The six developers are not physically located near the project area but are in Australia and in India A freelance writer works with the ten-person project team to write the help system content for the application
Key leadership challenges for the project 1. Leadership styles and competencies The primary problem would be the selection of the proper leadership style for the management of the project It is the first instance of the developer to lead a management project with vast range of people coming from varied organizations The building of trust and personal accountability would be a problem being a first time leader
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Key leadership challenges for the project 2. Change adaptation and keeping project on track There would be so many different activities going on the project that leading a change in the project would be difficult to implement The utilization of the ideas to keep each of the stakeholders be informed about the project progression would be necessary for keeping the project on track Understanding the information management and vast range of stakeholder engagement to the project would be challenging
Key leadership challenges for the project 3. Communication of vision/objectives As important it is to make the people in the project be associated with the generated information, it is challenging given the wide range of numerous stakeholders, including the manager and the project sponsors to communicate easily. Challenges would be there to identify the proper way to communicate the vision or the objectives of the project to deliver the software for the sales representatives to use.
Key leadership challenges for the project 4. Complexity of managing stakeholders One of the most important and difficult process in the project is to manage the stakeholders. Complexity increases with the number of stakeholders involved. The end product users or product consumers are total 1430 except the project manager and the sponsors and the 10-people team. Managing every stakeholder and keeping them posted would be difficult.
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Tackling these challenges during different phases of the project’s lifecycle Initiation phase:Proper planning of project communication must be done as well as alongside the primary project budget and schedule planning. A fixed investment for the communication must also be initiated for feasibly communicating the project information.
Tackling these challenges during different phases of the project’s lifecycle Communication schedule and plan:This would be necessary and easier to implement with the understanding of the project team members. Every member must provide a proper plan as schedule for not just the fulfillment of the task but for also evaluating the documented information about the project progression. This would be communicated to all the stakeholders through periodical meetings or information sharing.
Tackling these challenges during different phases of the project’s lifecycle Project execution and closure phase:After the execution of the project, there can be feedback taken from the users and other stakeholders to suggest if any changes required. Before the project is closed and handed over, changes can be made repeatedly as per the stakeholders’ likings.
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Recommendations for future projects with similar challenges Changes must be informed Proper communication must be set Every means of communication needs to be initiated The sponsors should understand the project communication importance The leaders would provide the vision for changes and communication in the project planning phase to all the team members.
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