Project Management: QAHE Recreation Mobile Phone App

This report discusses project management and the development of the QAHE Recreation mobile phone app to increase student engagement in extra-curricular activities. It covers the project initiation document (PID), work breakdown structure (WBS), and stakeholder analysis matrix. The report provides insights into the objectives, scope, constraints, and stakeholders involved in the project. It also highlights the roles and responsibilities of the project team and the timeline for project delivery. The document type is a report, and the type of assignment is a project management analysis.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
a) Project initiation document (PID)......................................................................................1
Work breakdown Structure.....................................................................................................7
Stakeholder Analysis Matrix............................................................................................................8
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16

INTRODUCTION
Project management is termed as a procedure in which process related to initiating,
planning, formulating, monitoring, controlling and closure is being undertaken for a work in
order to fulfil organisational goals as well as objectives within specified time period. One of the
most challenging factor in this is to effectively ensure that project goals are fulfilled with specify
constraints and resources (Kerzner, 2019). Present report has been conducted on QAHE (QA
Higher Education). In this as to increase engagement of students in extra-curricular activities
development of new QAHE Recreation mobile phone app is being undertaken. This will offer
day by day details of QAHE clubs and societies’ events, links to contact details and the freedom
for students to publicise their own events. In this report formative details related to project
initiation,work breakdown structure (WBS), analysis of stakeholders.
a) Project initiation document (PID)
Project Initiation Document mainly defined project management, scope along with
overall success criteria. In addition to this, it mainly include basic information related to project
that include collaboration, context, scope and team. It duly provide a foundation for project while
including relevant essential aspects. It provide formative assistance to both client as well as team
in a well defined manner (Fewings and Henjewele, 2019). In addition to this, it has been
evaluated that in Project Initiation Document (PID) there is a combination of formative
informations that are mainly related to budget, breakdown of finance, approaches, objectives
etc. Mentioned below there is PID in relation with the event which is duly planned and to be
organised by QAHE:
PID Item Check When Complete
Section 1: What is the Project all About? Recreation mobile phone app
Project Title Project Management
1

Background QAHE Recreation mobile phone
app is being undertaken as to
increase engagement of students
in extra-curricular activities.
Purpose To make significance increase of
students in extra-curricular
activities of organisation.
Objectives (and how they will be measured)  Extensive advertisement
to create awareness among
large quantum of students
about the University.
 Duly undertake successful
as well as feasible
carrying out of upcoming
event.
 Develop new QAHE
Recreation mobile phone
app.
 Make the university more
well illustrious.
 Duly ensure gain as well
as strategic edge along
with competitive
advantage over other
universities those who
offer same course.
 Design and develop
optimum as well as
effective strategy.
 Proper execution of well
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defined strategies in order
to duly assist in launching
of event.
 Regular updated of new
related to upcoming event
on website of university.
Project Scope Each and every activity of project
to be accomplished in specified
budget
Exclusions From Scope Inventory
Grants management
Deliverables (including dates of completion) Starting date: 14st February, 2020
End Date: 17th march 2020
Constraints Main project constants are cost
and time.
Assumptions Marketing team of project only
need MBA pass outs
Section 2: Why Should This Project go Ahead? As to increase students interest in
extra-curricular activities.
Business Case:
Project Benefits
Options
Cost and Timescale
Cost/Benefit Analysis
For the launch of upcoming event
managing director has duly offer
estimated budget of £200k in
order to develop new QAHE
Recreation mobile phone app
which will provide day by day
details of QAHE clubs and
societies.
 Food: £8000
 Amusement: £5000
3

 Equipments: £13000
 Decoration: £6000
 Locale: £18000
Risk Analysis:
Risk Identification
Risk Prevention
Risk Management
Risk Monitoring
 Management of budget in
improper manner
 Have excess sum of
money in order to
effectively deal with
adverse conditions
 Formulate a back up plan
in order to make reduction
in project failure
PID Item Check When Complete
Section 3: Who Will Work on the Project? Project Manager, Technical Staff, MD
Roles and Responsibilities  Have well defined and effective
knowledge related to techniques as well
tools
 Formulate partnership with more
number of sponsors as to have funds
available in all time.
4

Project Organization Chart/Structure Diagram
Names of:
Project Sponsor
Project Manager
Project Team
Managing director of the University
Managing Director
Operations Director, MD, Manager of project
Section 4: How and When Will the Project
be Delivered?
February,06 2020 Project will be delivered via
online measure
Initial Project Plan Agile, waterfall and Prince2 are some of the
effectively methods with the help of which
QAHE management can effectively able to
execute project.
Assignments/Milestones In relation with QAHE, it has been analysed
that WBS is mainly related with marketing as
well as promotion activities. Further it has been
determined that 10 milestones has been duly
undertaken for the present event in order to
5

acquire attention of estimated number of
15,000 students.
Schedule (Gantt Chart)
Human Resource Project Team
Requirements: Support Staff
Additional Staff
Project Manager
Technical Staff
Other faculties
Project Control:
Monitoring Mechanisms
Communication Channels and
Schedules
By undertaking use of different technical
measures as well as communication project can
be effectively controlled.
Quality Control In this utilization of different strategies are
going to be required as to ensure project
quality in well defined manner.
6

Work breakdown Structure
7

8

9

10

Stakeholder Analysis Matrix
Stakeholder
Name/Auth
ority
(Category
of
stakeholder
)
Contact
Person
Phone,
Email,
Website,
Address
Impact
How much
does the
project
impact
them? (Low,
Medium,
High)
Influence
How much
influence do
they have
over the
project?
(Low,
Medium,
High)
What is
important
to the
stakeholder
?
How could
the
stakeholder
contribute
to the
project?
How could
the
stakeholder
block the
project?
Strategy for
engaging
the
stakeholder
Alumni Sherry
Douglas
sdouglas
@gu.org
09976528
47
Low Low Alumni
are those
individual
s who are
enthusiasti
c about the
event that
are going
to be
undertake
n as they
duly have
the golden
chance to
visit the
university
again as to
revive
their old
memories.
In addition
to this
these
They are
mainly
linked
with
project as
they are
duly
fascinated
in order to
gain
knowledge
related to
initiatives
that are
undertake
n by
university
in order to
increase
engageme
nt of
students in
extra-
Complaini
ng about
service
quality.
Weekly
round-
table
discussion
s
11

alumni are
interested
to gain an
insight
about the
initiatives
that are
going to
be takes
place by
university
as to
effectively
make
significant
increase in
education
quality
along with
extra-
curricular
curricular
activities
within
institution.
curricular
activities.
Suppliers Nick Dhan
vdan@nag
.org
77787471
04
Medium High In order to
duly
manage
and
organise
any form
Suppliers
are mainly
engaged
with
project as
they have
Not
providing
resources
on time
Feedback
meetings
in every 1
week
12

of event
University
manageme
nt duly
require
some
specific
form of
effective
resources.
In order to
procure
these
resources
manageme
nt require
suppliers.
With the
help of
these
resources
formative
success of
the event
can be
duly
ensured in
a well
defined
stipulated
budget.
opportunit
ies to gain
benefits
and money
in return
for
resources
that have
suppliers
to project
manager.
13

Sponsors Janet
Smith
jsmith@st
df.com
94512441
154
Medium High It has been
determine
d that
Sponsors
hold the
keen
interest
within
project as
they are
the
individual
s who are
having the
opportunit
y as to
duly make
promotion
as well as
advertisem
ent of their
offerings
among
large base
of
individual
s. With
this they
can
effectively
able grab
Sponsors
are the
personnels
who hold
most
important
segment in
upcoming
event.
They
mainly
posses the
objective
as to
promote
awareness
among
public
related to
project as
well as
services
that they
offer in
marketpla
ce with an
aim to
increase
existing
customer
base.
Not
offerings
required
resources
in time
effective
manner
Round-
table
meetings
in every 3
days
14

large
marketpla
ce share
holding
along with
the growth
opportunit
y of
sponsoring
.
Students Freya
Michelson
F
Michelson
@yed.org.
com
88847156
121
High High Students
are one of
the most
important
aspect of
University
. In
present
context it
has been
analysed
that
students
have not
duly
witnessed
any
refurbishm
ent related
to extra-
curricular
Students
hold the
main
benefits
with this
upcoming
event as
they are
main
individual
s who are
mainly
associated
with the
project
benefits
and they
can
directly
make
contact
Not
attending
meetings
and event
Quarterly
press
meetings
15

activities. with
contact
representat
ives from
clubs and
societies.
Faculty Jerry
Gilbert
Jgibert@ts
g.com
88811441
45
Low Low University
faculty
hold keen
interest in
this
upcoming
project as
with the
help of
QAHE
Recreation
mobile
phone app
students
can
directly
contact to
clubs and
society
representat
ives that
will save
their
unnecessar
y wastage
They are
linked
with
project as
they have
the
responsibil
ity to
arrange
class
sessions
after extra-
curricular
activities
as to also
ensure
academic
success of
students.
Going on
strikes
Monthly
round
table
discussion
s
16

of time
that they
can further
invest in
studies
CONCLUSION
As per the above mentioned report, it has been conclude that project management play
key essential role as to effectively manage all the activities and functions within a project. With
the help of this success of a project can be effectively ensured. It is important to consider project
management as to execute activities in project in best effective as well as desirable manner.
17

REFERENCES
Books and Journals
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated
approach. Routledge.
Mathiaszyk, L., Volkmann, C. and Read, S., 2019. Effectual Project Management: Thinking Like
an Expert Entrepreneur2.
Burga, R., LeBlanc, J. E. and Rezania, D., 2019, July. Exploring Project Management as a
Career Path for Contemporary Emerging Adults. In Academy of Management
Proceedings (Vol. 2019, No. 1, p. 15874). Briarcliff Manor, NY 10510: Academy of
Management.
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