Project leadership is essential for successful project management. It influences and motivates team members, helps in decision-making, and ensures effective project management.
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Project Management L5 2017-18 Formative Project Complete the form to the best of your ability, based on the information about the project case project you have already been given. Submit using the appropriate Turnitin link that corresponds specifically to your allocated seminar. IMPORTANT:This document is NOT your project. Instead it is a brief set of notes and headlines that can help form the foundation of your project. If you do this properly and get some feedback it will help hugely getting you started on the formal summative submission elements. Task 1a – PID Title of Project Estimated budget (from brief)For conducting project activities effectively,£200k funds has been provided. This funds will help in performing all activities of this project in appropriate manner. How might you break down this number into key categories? Start date01/04/19 Finish date01/03/20 Project Sponsor Project Manager Main objectives (essentially a short list of key business reasons why this project is being undertaken) The main objective of this project is development or recreation of mobile application. This will be helpful in providing day to day details about QAHE clubs and societies. Overall suggested approach (some major points describing how you will go about achieving the above objectives). NOTE: This is about the PROCESS you will use and main steps you will take to achieve your goal. For achieving the aim and motive of this project, manager have to distribute different task and activities to all team member. Risk register needs to be prepared by manager in order to control different activities. Any major risks that you would like to highlight to the sponsor at this early point in the project The major issues and risk that is identified is related to lack of appropriate funds. Timely delivery of products or mobile application can be consider as an issue. Reference(s) for templates/ideas used to develop this Task 1b – Simplified Stakeholder Analysis Note: This isNOTa template for a full stakeholder analysis and your final project will need more columns and more detail Name of stakeholder Why they are interested in Project, whether they are for or against you and what you are going to do to look after them throughout the project
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Students Students are interested in this project as though this they will be able to get complete detail about the club and society activities. This will help in enchaining their university experience. University’s management team University management team is also in support to this project activity. Through development of mobile application students will be able to engage more with activities of University. Academic staff Academic staff is in against of this project activities as due to this students will not be able to concentrate on their students. Extra curricular activities will lead to have negative impact grades of students. Government Government is in favour of this project as through this students will be able to enhance their skills and capabilities. Extra curricular activities will be very supportive in development of personality of student. …….. Reference(s) for templates/ideas used to develop this Task 2 – Simplified Risk Register Risk management can be describe as a way that will helpful project manager to perform task and activities in effective and efficient manner. This refers to the process that will lead to identifying, analysing as well as controlling various issues and threat to project (Maylor, 2010). There are different types of risk and issues occur while conducting activities of research project. It is essential for researcher to control these issues and manage these risk effectively in order to perform task in better manner. Risk management planning will help project manager to perform task in such a manner that desired objectives could be timely achieved. While conducting this research there are various issues occur that needs to be managed by manager of this project. In order manage different risk, project manager have to maintain risk register. Risk register can be describe as an effective tool that will help manager to identify and manage risk of project in effective manner. Risk management register in mention below in detail in respect to QA higher Education.
RiskMitigation ActionContingency Action Pre action score (Out of 10, where 10 is high risk and 1 is low) Post action score (Out of 10, where 10 is high risk and 1 is low) Inappropriate funds or lack of financial amount while development of product. In order to manage this issue project manager needs to analyse and evaluate total amount that will be required to develop effective mobile application. In this manager have to classify amount as per the different requirements of project. For managing the activities of this project successful project manager needs to identify different sources that will be required by manager to collect funds. Project manager needs to make sure that they have right amount of funds for creating mobile application. 37 Delay in development or delay of product or mobile application In this situation project manager should be aware about the all legal actions that could be taken by when mobile application is not deliver timely. In this case project manager needs to plan it project strategies as per Plan B. so that project activities could be timely done and objectives is accomplished. 64 Mobile application does not match with requirement. When developed mobile application is not able to perform task in effective manner or does not match with the requirements. Manager have to In order to handle this situation clearly manager of respective university needs to update their requirements and provide appropriate 73
required for the modification as well as clearly define requirements of the mobile application. feedback to mobile application developer. Importance of riskregister in the context of a full risk management plan: Risk register is very important method that could be very beneficial for project manager. This will help in identification of risk as well as timely management of business activities in effective manner. Risk register will be able to control as well as manage issues of organisation in such as manner that desired goals could be timely achieve. Any references you have used: Maylor, H., (2010) Project Management. 4th Edition, England: Pearson Education Limited (first published: 1999)
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Task 3 – WBS initial ideas Create a short list (3-5 headings) of summary tasks that span the full lifecycle of the project Work breakdown structure- This is an effective structure that will help project manager to classify various complex task into small activities (Sokhanvar, Matthews and Yarlagadda, 2014). Work breakdown structure will lead to dividing activities of large project into small parts. This will help in managing all activities of project in effective manner. Manager of Higher Education university needs to divide its activities into different parts. Establish Objective -In this manager of university needs to established clear goals and objectives. By established objective manager will be able to set clear guidelines for its employees. Market research -This element will help in conducting an effective market research. This will aid in identify and analysing needs and wants of targeted audience as well as development of project. Data Collection -There are different ways through which project manager could collect data and information. This will help in identify and analysing appropriate data for taking better decision for project and its development. Selection of suitable ideas -It is important for project manage to identify and analyse most appropriate idea about the project. In this task manager needs to select most suitable ideas for performing task in effective manner. Develop plans of activities– Project manager of needs to develop an effective plan and for performing different task of this project activities. What are your key milestones? Key milestones of this project is development of mobile application. This needs to be developed with set time frame which is before next academic year. Milestones of this project is successful running of mobile application and smoothly performance of extra curricular activities. Any references you have used: Sokhanvar, S., Matthews, J. and Yarlagadda, P., 2014. Importance of knowledge management processes in a project-based organization: A case study of research enterprise.Procedia Engineering.97.pp.1825-1830. Task 4a – Importance of Project Leadership It is very essential for this university to have right and appropriate leadership as this will help in enhancing activities of the project. Leadership play crucial role in successful conducting business activities as well as accomplishment of set goals. Leadership will help in influencing as well as
motiving employees and team member to conduct task in better manner. Project leadership will lead to sharing proper vision so that project manager could conduct task in effective manner. This will help in taking better decision as well as managing all activities of project in correct manner. Project leadership will lead to conduct an effective manner as well as performing task in successfully. Task 4b –Methodologies Prince 2 model: This is developed in year 1989 through Central Computer and Telecommunication Agency(CCTA). It is considered as a process based method which is utilised to mange the project. Mostly, this have been utilised through UK government but also this prevalent into private sector and also in another areas across the world. Its key characteristics concentrates upon justification of business, explaining organisational structure for the team of project management as well as utilising product based approach. Moreover, this model render effective control over the resources of project as well as great at managing enterprises and risk of project in more efficient manner. So, QAHE have opt respective model for its plan which are discussed below:Start up the project:In this, the project brief that includes business case, effective manner to perform project and others. As in QAHE campus it have been identified that its student do not have any knowledge that what is going into their campus so for enhancing student involvement with extra curricular activities they plan to develop mobile phone apps that facilitates a regular details related to QAHE clubs and societies events.Initiate the project:In this process, project scope, quality and communication management strategies, performing risk and others are included. So, the project scope of recreation of mobile apps are it create awareness among QAHE students and enhances their engagement into extra curricular activities.Direct the project:This step is helpful to provide direction how this may be performed in effective way. So, for this QAHE perform with its program management as well as review the benefits of their post project that is recreation of mobile apps.Control stage:In this, the project manager delegate task, monitor the work, deal with whatever problems raise and reports on their progress. So, as the QAHE plan to recreate their mobile apps so for this they assign task to its team members and also observe that they are going in effective way or not. Moreover, as the risk is identified that is raise at the time of implementation of project such as shortage of funds, delay in delivery of product and others. So, it can be resolve through showing extra budget initially and conduct a survey related to what is the reason less student participation.Manage product delivery:This stages manages the project product delivery, controlling work among team member as well as project manager. So, in this process QAHE management an team manage that the project of creation of mobile apps is delivering in effective way or not through implementing its work packages.
ï‚·Manage stage boundary:In this process, QAHE project manager facilitates the overview of project performance, updates regarding plan, review present stage, approve next as well as review their upgraded plans. ï‚·Close the project:This process is all about assuring that project attained their objectives through deadline. So, for this project manager of QAHE developed a planned closure as well as premature closure. As recreation of mobile apps is completed so they prepare a closure plan and accomplished that at certain time duration. Any references used for either of the above: PRINCE2: An Introduction to the Project Management Methodology. 2020. [Online]. Available Through:<https://www.projectmanager.com/blog/prince2-methodology>