Project Management for Office Relocation

PROJECT MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
Project context.............................................................................................................................1
Rationale......................................................................................................................................2
PESTLE analysis.........................................................................................................................3
Work breakdown structure...........................................................................................................5
Gantt chart :..................................................................................................................................5
Risk analysis..............................................................................................................................10
Responsibility, Accountability, Consulted and Informed (RACI) Matrix.................................15
Stakeholder management strategy.............................................................................................16
CONCLUSION..............................................................................................................................18
REFERENCES..............................................................................................................................19

INTRODUCTION
Project management is an effective framework which helps in initiating, formulating,
designing, executing, controlling and modifying the project plan to achieve specific goals and
objectives in a specific period of time. Project management focus on achieving project goals
and achieve all the task within specific constraints (PROJECT MANAGEMENT & ROLE OF A
PROJECT MANAGER, 2019).
Background
Office relocation is referred to as the change in the location of the business organization
in order to carry out business at some other place for higher growth and productivity. The present
report will focus on office reallocation. The company wants to effectively relocate 250 staff from
existing call centre in Metropolis City Centre to a new business park. The project plan will help
in identifying various effective plans to find the best building and help identify the perfect
building by executing the project plan in the best possible way within specific time.
The project will include PESTLE analysis to effectively evaluate the external factors
which affect the efficiency of the business. This study will also prepare a work breakdown
structure to analyse various work components which will be carried out to execute and complete
the project within specific time. This project report will include Gantt charts to do a specific task
in a systematic and effective manner. This study will further critically evaluate the risk
management strategy to identify the risk which can adversely affect the project which affect the
efficiency to carry out the project plan in a systematic and appropriate manner. This study will
also include Responsibility, Accountability, Consulted and Informed (RACI) Matrix for the
project. It will further examine the stakeholder management strategy for key stakeholders of the
project.
MAIN BODY
Project context
The key scope of this project is to develop an innovative plan to effectively relocate the
staff of the company which is situated in Metropolis city. This project management helps in
effectively relocating the staff. This report will effectively relocate the 250 staff from an existing
Metropolis city to a new business park of periphery. This study will allocate the best building to
relocate the business. This helps in identifying an effective scope to gain insight on the particular
subject matter and make new and innovative plan to relocate each staff effectively and
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efficiently. This study will help in identifying a separate office space for various employees
which includes senior executives, human resource department, finance and payroll team, call
centre operations (Camilleri, 2016).
Project management is useful in structuring the functioning of the project in order to
carry out the project with the highest accuracy and productivity. There are various project
management techniques which includes Hybrid, PRISM, Agile, Waterfall, Critical path method,
integrated project management, Critical chain project management, Prince 2, etc.
The scope of this project is very wide, as it focuses on identifying and innovating new
and advanced building to relocate staff in the office space which leads to effective work
environment and higher operation al efficiency and performance for the workers. Each building
of the new site requires some refurbishment, renovation and redecoration of the building to
effectively to meet the requirements of the business. This study will include effective strategy
and plan to evaluate the project management plan to effectively transfer all equipments and
resources to the new building to attain project goals and objectives with higher efficiency. This
study will be completed in compliance with various strategies and techniques like Prince 2
method and Agile which will help in completing all the task and activities of the project in a
systematic and synchronised manner (What is Project Management?, 2019). The budget of
£50000 has been set to accomplish all the activities within stipulated time and budget to achieve
all the goals and relocate and refurbish building which effectively fit the business requirements.
The project will effectively identify building which leads company to long term
sustainable growth by creating a positive and effective work force environment which leads to
higher performance and productivity.
Rationale
This study will be conducted as it helps in effectively analysing the subject matter to
relocate and refurbish the building to the new place which eventually leads to mitigate the needs,
goals and requirements of the business (Fleming and Koppelman, 2016, December). This
research will help in evaluating the current space and human resource in the organization to
develop and formulate the plan according to the further requirements. This study will be
beneficial to analyse and evaluate the resources which will be required to accomplish the task
and activities in the project management (Netland, 2016).
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The main reason behind conducting this research is to effectively analyse the current
market of the new place where the business has to be relocated for further investigation and
effective implementation of the plan. This research will effectively evaluate the cost allocated
with the each task and activities to reimburse and rebuild the new building for the existing staff.
This study will help in delivering the best possible services to the customers which helps in
effectively relocate the staff to the new place which helps in achieving organizational goals and
objectives (Larson and Gray, 2017). Adoption of various techniques and methods like Prince 2
method and Agile which will help in completing all the task and activities of the project in a
systematic and synchronised manner. These methods are useful in effectively developing the
various project management plan which starts with execution and closure of the project to attain
a common goal of the business with higher efficiency. This study is conducted to determine the
various external factors through PESTLE analysis which helps in effectively determining the
factors which influence the efficiency of the project management plan (Chen, Kang and Lee,
2017).
This project management report will effectively help in determining the resources like
human resource, financial resource, natural resource and operational resource which are to be
used to effectively evaluate the needs and requirement to meet the common goal of the business.
This study will help analyse the risk associated to carry out a particular project plan and to take
necessary measures to mitigate and reduce such risk to meet the goals of the company. It helps in
effectively eliminating the risk which hamper the efficiency of the project. This study will
further evaluate the stakeholders which are involved in the project plan through stakeholders
strategy matrix, so that new idea can be generated through which both stakeholders and company
is benefited for higher growth and success (Binder, 2016).
PESTLE analysis
PESTLE analysis is an effective tool which helps in analysing various external factors
which cannot be controlled by the internal staff or management. These factors influence the
working of the project to meet the end results of the office relocation with higher efficiency
(Joslin and Müller, 2015). Political factors: Political factors like change in government policies, rules and
regulation of the country implicated by the government leads to lower operational
efficiency and influence the working of the organization. Change in taxation policies,
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regulatory practices, mandatory employee policies, trade and tariff regulation, level of
corruption, etc. largely influence the working of the organization. Economic factors: Economic factors like change in interest rates, inflation rate, currency
exchange rate, unemployment rate, economic growth, disposable income of company,
financing capabilities, availability of effective infrastructure, etc. largely influence the
working of the project management plan (Eskerod and Jepsen, 2016). At the time of
office relocation it results in increase in investment on the property depends on these
factors which effectively helps in improving the business environment to meet the
requirements and goals of the project. In case of increase in unemployment rate and
lower economic growth adversely affect the business plan which leads to lower
performance and productivity (Verzuh, 2015). Social factors: Social factors like change in customer preference, taste, cultural
differences, demographics, gender roles, attitude and behaviour towards health and
safety, power structure, societal norms influence the project plan. Societal norms helps in
understanding the attitude than behaviour of customers. Change in organizational
structure or office relocation influence the behaviour of staff and also issue like mobility
of resources lead to lower operational standards and productivity while relocating and
refurbishing building for the staff. Technological factors:Technological factors like change in various advanced
technology, change in effective construction techniques and advanced office equipments
can help in enhancing the operational performance and productivity of the business. This
eventually helps in delivering high performance to the individual by adapting to new and
innovative technology to complete task and activities of the project in the cost efficient
and timely manner (PESTLE Analysis: Business Environmental Analysis, 2011). Environmental factors: Environmental factors like change in environmental laws,
availability of natural resources, climate and weather conditions, any natural calamity,
etc. largely influence the working of the project management plan which can hamper the
success and completion of the project. Such factors can largely influence the office
relocation project.
 Legal factors: Legal factors associated with office relocation mainly includes change in
various laws, legislations like health and safety, employment law, construction law, etc.
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