Project Management for Hostel Construction: A Comprehensive Guide

This comprehensive guide delves into the intricacies of project management, focusing on the construction of a hostel for homeless young adults in London. It explores the use of Gantt charts, analyzes various project methodologies like Waterfall and PRINCE2, and critically examines legal and non-legal solutions to potential risks. The guide also addresses common challenges faced in leading and managing project teams, providing practical strategies for effective team management.

Part 2: Project Management
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Table of Contents
Introduction:....................................................................................................................................3
1. Using the Work Breakdown Structure (WBS) and task decomposition from the first part of
your assessment, devise a Gantt chart showing a graphical illustration of your project’s tasks
and the agreed schedule...............................................................................................................4
2. Critically discuss at least two project methodologies and decide which one will best suit
your project and why?.................................................................................................................6
3. Using a recognised risk register template of choice, critically discuss at least two legal and
non-legal solutions that may impact on the timely delivery of your project.............................10
4. Discuss at least two potential issues you may face when leading and managing your project
team. For each potential issue, explain what strategy you will adapt to alleviate it..................13
Conclusion:....................................................................................................................................15
References......................................................................................................................................16
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Introduction:
This assignment introduces to the concept of project management and risk for the construction
project. A construction project is undertaken for constructing a hostel for the homeless young
adults in the specific London borough. The total amount for implanting the project cost £15
million contract. This assignment examines a Gantt chat to show the activities which are
important to be undertaken fir he success of the construction project. The Gantt chat will be
developed by considering the work break down structure given in art one of this assignment in
addition to this this assignment presents the two rime methodologies in the construction if project
which re waterfall and PRINCE2 methodology. Each methodology has its own advantages and
disadvantage. Each of them is discussed in this report. Moreover, this project will highlight the
non- lawful and lawful solutions which have acritical impact on the timelydelivery of the project.
Further, this assignment discusses the two prime issues which are faced by the company while
managing and leading team members and the required strategies for solving these issues. This
entire assignment is prepared by focusing on all the aspects of the construction project.
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1. Using the Work Breakdown Structure (WBS) and task decomposition from the first part
of your assessment, devise a Gantt chart showing a graphical illustration of your project’s
tasks and the agreed schedule
A Gantt chart:
Below stated is the Gantt chart for the construction of hostel for homeless young adultsin
London. The Gantt chart is a graphical presentation of the progress of project together with the
specified time setting. In general language, Gantt chart is considered to be the bar chart of
a project's activities.
Time Schedule - July - December 2018
Activities July August September October November December
Designing
Planning and
constructing structure
Utilities
Finalizing the project
The above specified Gantt chart is prepared by following the work break down structure and task
decomposition from pat one the assessment. This chart clearlypresents the distribution or
allocation of numerous activities in the 6 month time frame for the accomplishmentof the
constructionof hostel for the homeless young adults in London. the Gantt chart highlight that
there are 4 levels which are involved in the construction of hostel and they are designating,
planning and constructing structure , fixing utilities and finalizing the project . Gantt chart (Bar
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Chart) is the most useful and crucial tool for scheduling and planning construction projects. This
is considered to be the most common technique which is utilizedby the quantity surveyor or
project managers forarrangingthe construction activities.
A Gantt chart is the kind of bar chart which is drawn to demonstrate a project timetable,
comprising start and end dates of undertakings and the summary of activities of project. Bar
chart characterises the manner inwhich contractorwill plan up the construction activities
containingscheduling subcontractors, implementation ofjob-related administrative
responsibilities and ordering supplies, The chart is mainly utilized to establish a priority network
which controls the importance level of every activity which is linked with the project. At the
similar time, the Ganttchart also assesses the dependencerelations of each of the activities.
Collectively, these two features of the Gantt chart will make it possibleto arrangeand complete
the project the on time. It demonstrates the logical developmentin the direction of the effective
completion of project. A contractor will draw up a simple Gantt chart by utilizing the Excel
templates and computer preparation programs. Forthebetter constructionofthis chart an advanced
scheduling software can be used (Lock, 2017).
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2. Critically discuss at least two project methodologies and decide which one will best suit
your project and why?
Project methodologies are the Conceptual framework for the purpose of managingthe programs
or activities of the projects.The methodologies comprise of a collection of standards, procedures
and guidelines. The main methodologies which are famous in the management of project are
shown in the figure:
Figure: Project management methodologies popular today
Source: (Boyle, 2017).
Waterfall or Traditional Project Management
This traditional methodology which is also termed as the Waterfall technology can be utilized
across almost all the industries, but it is widely utilized on the construction industry.This
methodology is termed as the Waterfall Model, as it describes the order of stages which are
required to be accomplished, which look like a waterfall. This methodology is having the
objectives to advance the project and operations in an order to provide tendering and contracting
procedures in addition to an accomplishment of animprovement and development of operations
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procedures within the company. With clearly distinctaims and a set time schedule, teams work
with the activities s in categorisation, finishing one activity before affecting on to the subsequent
in track (Boyle, 2017).
Advantage
 This approach comprises of abundant planning, and this diligence often outcomes in
more precise budgets and timelines.
 Thismethodologyhelps in delivering the bestquality product as it takes into the best
activities which result in the successfulaccomplishmentof the gaols and objectives.
(Harris, 2017).
Disadvantage
 It is very tough tofamiliarize to any project variations — or correct and modify previous
stages (water cannot run towards the back!) — So while using this methodology the
project manager needs to be active in expecting problems before they can impact the flow
of the project.
 this methodology result in the lack of secure plan
 it is expemsive and requires lots of money and resources
PRINCE2
Prince 2 methodology is also recognized as thePRojects IN Controlled Environments. The
project should be having aclear businessexplanation, so the chief stage is recognizing a clear
necessity,accurateassistances, systematic cost calculation and a target purchaser. The project
board possesses the project and is accountable for its accomplishment, while the project manager
manageseveryday tasks.The PRINCE2 proposes the standardize style towards the management
of the project.The implementation of the PRINCE2 methodologies is based on the 4 features and
they are Principles, Themes, Processes and Adaptation. Principles areconsidered to be the
obligatoryaspect which assurances themanagementofthe project. Themes highlight a
philosophical feature of the project which is reliant on the systematic procedure at the starting
and end of the project (Sadgrove, 2016).
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Advantage:
 The wide-ranging documentation which is involved in the PRINCE2methodology helps
in better performance , tracking and planning of the project
 PRINCE2 methodologyisfree to use
 it is tested and tried
 The PRINCE2 methodology follows the standardization in each of its sages of the project
so that the gaols of the project can be accomplished in a well-organized manner.
 This methodology is easy to use and consumes less time which assist in the better
regulation of the project.
Disadvantage:
 It can be really problematic to consider the variations in the project by using this
methodology , as a lot of energydrives into maintaining and creating documentfor
each stage
 Less importance on mandatory documentation and designing
The best fit methodology: for the construction of the hostelforhomelessyoungadults in London
the best fit methodology is Prince2. The PRINCE2 methodology is the most embraced and
adoptedby numerous of the world’s recognized companies and brands. the outline of PRINCE2
proceeds intodescription the most imperative features of any project which are Timescales,
Benefits ,Quality, Costs, ,Risk and Scope– through the structured and careful methodology of
planning activities, allocation of responsibilities and analysing of consequences.
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Figure:Seven principles of PRINCE2 methodology
Source: (Turner, 2016).
The PRINCE2 methodology isconsidered as the fullytailor able to ensemble themain
requirements of a projects irrespective ofits complexity and size. Thismethodologytrails the set
of 7 Principle, 7 Procedures and 7 Themes toguarantee that the project continues to be
viable...the benefits of the PRINCE2 methodology are specified below:
 Optimum utilization of the resources (be it human or any of the resources)
 Continuing monitoring of the viability and abilityof the project’
 Thismethodologyprovides a clear plan from starting still end of the project
 Improvedmechanism of all project features
 Improved communication at all stages
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 Minimized outlays
 Maximized competence
PRINCE2 is considered to be the most effective and efficient methodology in the fields of
construction and will result in the cost effective and well planned construction of hostel from the
young adults in the specific London.
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3. Using a recognized risk register template of choice, critically discuss at least two legal
and non-legal solutions that may impact on the timely delivery of your project.
Risk register template:
Below specified is a template which presents the risk which is faced while constructing the
hostel for the homeless of young adults. Therisk register comprisesof risk with its impact and
legal and non-legal solution. The template is nothing but a sheet which gives a clear presentation
of the risk, contingency plan, probability, description and kind of risk. Hence, the risk register
template provides a greater look at the risk and its related components.
Risk Type of
risk
Description of
risk
Probabi
lity
Legal
solution
Non-legal
solution
Continge
ncy plan
Finaanci
alrisk
( taxatio
n and
penalties
)
Legal
risk
The construction
of the project can
face obstacles of
tax time as it is an
important part
which every
company needs to
pay while planning
anew construction.
If the financials
regarding the
constructionof the
projectare not kept
or submitted
properly by the
company then they
need to go through
High
impact For
reducing
such risk
numerousst
rategies are
to be
undertaken.
For
instance,
cost
separation
permits the
corporation
s to
separate
This risk
can be
solved by
following
all the
legal
complianc
es of the
constructi
on and by
hiring the
right
profession
al’s
experts
who are
havinggoo
The risk
of
taxation
can be
avoided
by
accepting
the risk
and
thinking
of the
rule and
regulatio
ns which
can
reduce
the tax
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an Internal
Revenue Service
regulations (IRS)
audit formicating
their tax and
deductions. There
is a need for the
company to pay
tax depending on
the site of the
construction and it
size. taxation risk
is the
riskoffinancialnatu
re and is required
to be managed by
competent experts
and professionals
building
constituent
s into
dissimilar
asset
modules,
permitting
for
augmented
depreciatio
n on short
lived
assets, as
opposite to
a
comprehen
sive period
which is
required in
devaluing
the assets
which are
categorized
as being a
part of a
hostel
building.
This can
outcome in
advancing
cash flow
d
knowledg
e about
the laws
and
regulation
(Kliem,
2016).
penalties
on the
constructi
on. The
risk can
also be
avoided
by
adopting
suitable
measures
while
deciding
the
location
of the
risk.
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and tax
savings.
Weather
risk
Non
legal
risk
Construction is
open to the
extensive diversity
of dangers - some
avoidable and
some are not. The
weather is an
unavoidable force
and \i is in no one
control,
considering it a
dangerous risk
which requires
serious attention.
Bad climate like
earthquakes, rain
and floods may
interruption
projects and can
also damage the
construction
locations.
Low
impact
The legal
solution for
such risk is
to get the
insurance
of the
constructio
n site is
that when
there is the
loss due to
natural
reasons;clai
m can be
raised by
the
constructio
n company.
Effective
planning
and
forecastin
g can help
in
reducingri
sk.
basically
natural
disaster
are out of
control
their
impact
can be
only
minimized
by doing
earlier
planning
reading
the risk
and its
impact .m
oreover,
Such is
can be
deal by
planning
and force
sting the
weather
in
advance
and
according
ly
planning
the time
and place
for
constructi
on. The
company
musthiree
xperts
and have
a good
communi
cation
with the
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there are
now
numerous
tools for
forecastin
g the
whether
such tools
must be
used
before
planning
for the
constructi
on so that
such risk
can be
avoided
people
who are
involved
in
predictin
g weather
so that
quick
measures
can be
taken to
avoid this
natural
risk(Kerz
ner and
Kerzner,
2017).
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4. Discuss at least two potential issues you may face when leading and managing your
project team. For each potential issue, explain what strategy you will adapt to alleviate it.
The project team is the team which is having the common objective and work towards the
accomplishment of that objective in the set time frames. Managing the project team is not easy
there are chances of conflict or interest and poor communications among them. It is important for
the project manager to look into the ways through which the project team can be managed and
lead properly. While constructing a hostel for the homeless young adults in London numerous
issues were faced while leading and managing the team. The 2 prime issues are discussed below:
Challenge 1: Lack of required skill and knowledge
Oneof the greatestissues which are faced while managing team is the lack of required skills and
knowledge of the team members. There is a lot of stress and pressure while constructing project.
Each team member is not only required to have technical skills but should also have management
skills for the completion of the project in the set time frames. Lack of accurate skills results in
the delivery of low quality of theproject. The project team members are required to perform
several tasks which consist of managing tasks, issues, users, resources, and stakeholders.
Theyalso need to communicate on regular basis. Lack of the capabilities results in the failure of
the project (Basu, 2017).
Strategy: Education and training
Training offers the prime chance to enlarge the skills and knowledge base of all the team
members, but numerous project teams in the existing climate discover development chances
costly. Theproject team members who are joiningthe training sessions also oversight on the work
time which can delay the achievement of projects. Training and education offers both the project
team andcompany as a whole with aids which make the time and cost a worthwhile investment.
Training provides that team members can opportunity to enhance their existing skills so that they
can work in the correct manner and put their efforts in the early accomplishment of the project
gaols or objective. Education plays an important role in developing the skills of an individual and
is required at every stage of the project. Both education and training are imperative formanaging
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and leading the issues which are faced by the project team in this global and competitive market
where the projects are complex and multifaceted (Harrison and Lock, 2017).
Challenge 2: Conflict of interest
The management of the project teams is considered to be the critical competency in today’s
multifunctional companies. However there re chancesthatthe nature of projects differscritically,
the most common thing in the entireproject is theprominence of effective and efficient decision
making. Investigators have originated thatis central to the project team’s capability to make
operative decisions and accomplish its objectives is its capability to manage the conflict of
interest. The issue is thatmanaging conflict is difficult as it comes in two ways – destructive and
constructive. In some cases, conflict allowsthe project teams to create higher quality judgments,
and a profounder commitment and understanding to the judgments reached. In other cases,
conflict deliberates few of these aids, and has been presented to damage decision making and
prevent the accomplishment of project objectives. Destructive conflict arises when team
participants are engage in discussions which are personal and emotional in nature, like
personalinconsistencies and power struggles. These discussions result in creating animosity and
tension between team members, confusing the project teams from the activities to be
accomplished.
Strategy: Regular communication
One of the most important strategiesforleading and managing the project team is to build a strong
relationshipamong the team members. The strong relationships are built with the help of
effective and continious communications. Each member of the project team is having different
minded and is coming from different culture. In an order to align the efforts of each member in
the direction of the project goal it is important to build a good communication among the team
members and leaders. Moreover, the team members have different interest which gives rises to
the conflict of interest which can also be solved by communicating the interest and issues with
one another in the team. Theproject teams must arouse constructive conflict but evade
destructive conflict. Conflicts results in the failure of the project this failure can be avoided by
communicating with each of the team members (Nicholas and Steyn, 2017).
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Conclusion:
From the above report it can be clearlyconcluded that managing the construction project requires
a lot of things. Constructing a hostel for the homeless young adults are not an easy task and
effective scheduling and planning is required is each level. The above report concluded that the
methodologies of the project play an important art in the successful completion of the project.
The main methodology which is best fitted for the construction of hostel is the PRINCE2 as it is
cost effective. Moreover, this assignment concluded that apart from mythologies it is important
to analyse the risk which is associated with the project. For better planning of the risk a risk
register must be prepared so that timely measures can be taken for avoiding the risk. A risk
register shows the risk involved on the construction price with its mitigation and impactlevels.
This project also concluded that team plays an important part in the project. It is the team which
can decide the success of the project. Good and effective team is important for the success of the
project. The main issues which are faced while managing a team is regarding the communication
and interestissue. Giving proper education and training to the team can help in solving the issue
of the team.
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References
 Basu, R., 2017. Managing project supply chains. Routledge.
 Boyle, G., 2017. Design project management. Routledge.
 Harris, E., 2017. Strategic project risk appraisal and management. Routledge.
 Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
 Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to
planning, scheduling, and controlling. John Wiley & Sons.
 Kliem, R.L., 2016. Managing Projects in Trouble: achieving turnaround and success.
Auerbach Publications
 Lock, D., 2017. The essentials of project management. Routledge.
 Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.
 Sadgrove, K., 2016. The complete guide to business risk management. Routledge.
 Turner, R., 2016. Gower handbook of project management. Routledge.
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