Project Management: Launch Event for QA Higher Education

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
1. Project Initiation Document (PID)..........................................................................................3
Budgetary Information: .........................................................................................................3
Timescales..............................................................................................................................5
Objectives...............................................................................................................................5
Approach................................................................................................................................5
Key staff.................................................................................................................................6
Stakeholder Analysis..............................................................................................................6
2. Work Breakdown Structure.....................................................................................................7
3. Risk Register.........................................................................................................................10
4. Short report............................................................................................................................13
a.) Need for quality leadership and role the successful project manager can play...............13
b.) Project Methodologies with their strengths and weaknesses..........................................13
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15

INTRODUCTION
Project Management is concerned with the execution of methods, processes, experience,
knowledge and skills in order to attain objectives of project as per the acceptance criteria in
agreed parameters (Alamsyah and Putra, 2019). This report is based on the given case study of
QA Higher Education which has completed the refurbishment of computing labs and teaching
room in Manchester, London and Birmingham premises with the purpose of providing excellent
learning environment to its staff and students. Now, the university wants to launch a major event
to publicise it and attracting large number of students. For attaining the same, a project initiation
document is prepared in which budgetary information, objectives, timescales, key staff and
stakeholder analysis is included. Apart from this, work breakdown structure and risk register are
developed in which risks are documented. At last, a short report is prepare that includes
discussion about need of quality leadership and role of project manager along with project
methodologies.
MAIN BODY
1. Project Initiation Document (PID)
Project Initiation Document can be referred as the crucial element of project management
that creates a foundation or base for the project of a business entity. This document helps
management in decision making process based on which the mandate is executed (Conforto and
et. al., 2016).
Budgetary information involves all the info about requirements of funds for the
successful completion of project. The launch event that university wishes to conduct has a wide
scope as it helps college in attracting large number of students and gaining competitive
advantage over other universities. For launching the event, many activities needs to perform for
which assigned budget from the side of management is £50000. This amount is segregated as per
the activities which are mentioned in below table:
Particulars Amount £
Manpower (Labour) £33500
Refreshment (starter) £6500
Lunch £10000

Total £50000
Manpower
In order to perform all the activities of launch event in an effective way, it is necessary to
have adequate manpower (Gauthier and Ika, 2012). The different personnels require for
conducting the launch event successfully includes technician, waiter, event planner, decorator
and cleaner. The assigned budget for hiring manpower is £33500 which is segregated as follows:
Particulars Amount £
Event planner £11000
Technician £7500
Cleaner £4000
Waiter £5000
Decorator £6000
Total £33500
Refreshment (Starter):
Refreshment includes small amount of food and drinks which is appropriate for the
morning breakfast of students. In the launch event, refreshment will be provide to students in
which two starters and drinks are included. The allocated fund for this is £6500 which is divided
in following manner:
Particulars Amount £
Starters £3500
Drink £3000
Total £6500
Lunch:
The launch event that will be conduct by college runs for long hours that creates the
requirement to provide lunch to students (Glukhov, Ilin and Levina, 2015). Some different types