Project Management Processes and Procedures

The provided assignment is focused on project management processes and procedures specifically for the Grassroots LNG Project. It requires detailed answers to various questions related to scope management, change control, and configuration management, among others. The student needs to demonstrate a thorough understanding of these concepts and apply them in the context of the project. The assignment also includes references from relevant project management books and resources, which are expected to be properly cited.

Running head: PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
Project Management Knowledge Questions
Name of the student:
Name of the university:
Author Note

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
Table of Contents
Solution to Task 1: Knowledge Questions............................................................................................2
Answer to Question 1: “Understanding of authorities and processes address”.................................2
Answer to Question number 2: “Demonstrating understanding of project delegation processes”....3
Answer to question number 3:...........................................................................................................4
Answer to question number 4: “Discussing measurable project benefits”........................................5
Answering to Question number 5: “Necessity to share and establish understanding of intended
project outcomes”..............................................................................................................................7
Answer to question number 6: “Research on document scope management plan”...........................8
Answer to question number 7: “understand scope management procedures and process”...............9
Answer to question number 8: “Opportunity to manage impact of scope changes”.......................10
References:..........................................................................................................................................12

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
Solution to Task 1: Knowledge Questions
Answer to Question number 1: “Understanding of authorities and processes address”
a.
Project authorization Details of what authorization
Project authorization is
the formal process
authorizing activities to
begin any project or any
specific part of it.
It is used to assure:
 Planning
 Definition
 Understanding
 Implementation
b.
Proper authorities Workplace titles of individuals for who
could become an workplace authority
 personal assistants,
 subordinate managers
 rank-and-file team members
 Supervisor
 Project Manager
 Senior Managers

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
c. For the solution Grassroots LNG Project in Australia can be considered. Authorization conducted
properly while planning and approving workplace projects reinforces expertise and capabilities
under LNG industry. It includes long-term involvement and successful track records (Kerzner and
Kerzner 2017).
d. Needs to present for gaining authorization to expend resources:
The need lies in the development of analysis and percentage for investment while defining
the project.
e. Business case captures reasoning to initiate projects. It is presented in a well-structured written
document file or precise verbal presentation or argument.
f. In the Grassroots LNG Project the resources are funding, facilities, equipment, people and labours.
Answer to Question number 2: “Demonstrating understanding of project delegation
processes”
a. Governance frameworks are structure of government and reflect various influences, factors,
relationships on institution. It is often used interchangeably worth governance framework referring
to the structure of governance of organization.
b. Project delegations and authorities include primary concepts inherent in designing and operating
project organizations.
c.
Define responsibility Define authority Define accountability
It is controlling production
of needed deliverables.
It is the power of project
manager for ability to act
on behalf of organization.
It is acknowledgement
and assuming of roles for
products, actions, policies

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
and decisions (Pinto
2015).
d. Delegation process:
 Confirming understanding
 Confirming commitment
 Avoiding reverse delegating
Answer to Question number 3:
a. Project boundary:
It helps to separate things applicable to project from areas that are out of scope.
b. Examples of project boundaries:
 Control Limits
 Specification Limits
 Human Element Limitations
 Software Limitations
 IT Limitations
c. Identification of boundaries:
 Project Goals
 Primary project phases
 Product scopes
 Group accountability
d. Benefits of identifying project boundaries:

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
 Results: To identify effect and products of projects.
 Time Frames: To identify when particular results are produced.
 Resources: The availability, amount and type of resources to do project works. It also
involves information, facilities, raw materials, equipments, funds and people (Schwalbe
2015).
 Activity performance: It is the recognition of strategies to perform various tasks.
 Time frame: It is helpful to denote the limitation of time periods.
e. Identification of boundaries for Grassroots LNG Project:
This project plan is incomplete without any particular degree of simplification. Complex
project plan gets created that misleads working in that project (Fleming and Koppelman 2016).
Further, project plan is also not understood properly. Thus it became hard to provide what is
expected from them.
Answer to question number 4: “Discussing measurable project benefits”
a.
What are project
benefits?
What are project
outcomes?
What are project
outputs?
Efficiency in delivering
services
Improved customer
satisfaction
Enhancing growth in
delivering services
Scopes to expand services.
Developed understanding
and ability of effective
CRM practice.
Rise in understanding of
smart usage of ICT
systems for supporting
risk students (Heagney
2016).
Projects will produce two
kinds of outputs. One kind
are the tangible things the
project intends to
produce. Some examples
are a design for an
improved process, a
training program to

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
Approach to web enabled
self-services to support
self-referral and
personalized interaction.
develop or refresh job
skills, or specifications for
a new product or service.
The other kinds of outputs
are tangible plans,
measurements, tracking
processes and status
reports that pertain to
planning, managing and
closing the project itself.
b. Case study for Grassroots LNG Project:
What are project
benefits?
What are project
outcomes?
What are project
outputs?
 Definition of
benefits of
management
planning
 Structuring and
defining
management plans
 Realization of
planning benefits
 Developed public
image of
Grassroots
 Rise in customer
satisfaction
 Rise in acceptance
of organization
through
communities
 Reduce in cost
through rise in
efficiency
 Rise in revenue

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
 Change
implementation
where
organization
separates
Answering to Question number 5: “Necessity to share and establish understanding of intended
project outcomes”
a. The relevant stakeholders are partners, funding bodies and related projects. It also includes
funding bodies, related projects and partners.
b. Firstly in developing outcomes, things to be remembered is to understand how to recognize
outcome chains and measurable outcomes. Then a logic model is to be developed (Verzuh 2015).
c. Relevant stakeholders for Grassroots LNG Project are sponsors, internal clients and customers,
project teams, program managers, portfolio managers and management.
Answer to question number 6: “Research on document scope management plan”
a. Scope management plan:
Scope manager plan is a set of process assuring project scope is mapped and defined properly. Scope
management techniques helps project managers and supervisors in allocating proper amount of work
needed to successfully finish any project. It is concerned mainly with managing what has been and
not been part of project scopes (Turner 2016).

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
b. Benefits of having scope management plan:
While used appropriately scope management plan helps in effective management of tripe
constraint elements like quality, budget and time/schedule along with other factors. The benefits
include
Scope management is applicable to every organization and projects.
 It helps in reducing and prioritizing analysis to validate necessities of ad hoc request.
 It has been facilitating productive communications with stakeholders and their team.
 It has been serving as the technique to manage client expectations, team morale and work
load balancing.
c. Scope management plan draft:
 Project Scope: It is the task that requires to be accomplished for delivering results, services or
products with particular functions and features.
 Product scope: This must include functions and features characterizing results, services and
products.
Processes of project scope management:
 Control scope
 Validating scope
 Creating Work Breakdown Structure
 Defining scope
 Collecting requirements
 Plan project scope management

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
Answer to question number 7: “understand scope management procedures and process”
a. Scope management includes:
 Requirement gathering:
It collects and analyzes what stakeholders needs and wants. However, they do not
determine what would be met.
 Solution development:
It takes stakeholder necessities and investigates ho they could be gained to deliver the
best value.
 Benefit management:
It takes requirement expressed in terms of project benefits. It is managed across their
eventual delivery (Snyder 2014).
 Change management:
It deals with transforming business-as-usual needed to use outputs and then realize
benefits.
 Change control:
It is the mechanism to assess and capture potential changes to various scopes. Further,
it assures that only the simple beneficial changes are made.
 Configuration management:
It documents and monitors development of products. Moreover, it assures that the
changes approved are been recorded. This also includes archiving of superseded versions
(Nicholas and Steyn 2017). Information kept in configuration management systems helps in
analyzing effect of potential changes.
b. Scope management processes and procedures for Grassroots LNG Project:
 Preparing in-depth scope statement

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
 Creating WBS (Work Breakdown Structure) from scope statements
 Maintaining and approving WBS.
 Getting formal acceptance for project deliverables
 Managing changes towards scopes
Answer to question number 8: “Opportunity to manage impact of scope changes”
a. The Grassroots LNG Project is intended to deliver on time and within cost. Their project should
meet agreed scope and meet customer quality requirements.
b. The scope change can be upwards or downwards. It can be eradicated and incorporated as needed.
To manage its effect on deadline, scope change must involve approval, costing and planning. It
induces scope creep as new scopes are not communicated properly.
Scope change can be either upwards or downwards. Scope can be removed, or added as
required. Proper scope change should involve planning, costing, and approval. Scope change can
induce scope creep if the new scope is not properly communicated (Heldman 2018).
What is a change control
procedure?
What steps are involved
within a change control
procedure?
What may change
control procedures
include?
It is the formal process
enabling project teams in
modifying scope of project
though specific policies
and controls. It involves
anything that affects
Steps included under
change control procedure
are:
 Defining change
 Requesting change
 Controlling
 Documenting
change request
 Formal analysis
 Designing,
planning and
testing

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
project scope, budget and
time. It is the scope that
affects other items most of
the time.
process
 Submitting and
reviewing change
request
 Defining options
and developing
responses
 Final decision
making and
approval
 Reviewing and
implementation
 Final assessment
References:
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project
Management Institute.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
JOSEPH. PHILLIPS, P.M.P., CBAP, I. and PMP, C., 2018. PMP PROJECT MANAGEMENT
PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology.
Taylor & Francis.
Pinto, J.K., 2015. Project management: achieving competitive advantage. Prentice Hall.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Snyder, C.S., 2014. A guide to the project management body of knowledge: PMBOK (®)
guide. Project Management Institute: Newtown Square, PA, USA.
Turner, R., 2016. Gower handbook of project management. Routledge.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.

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PROJECT MANAGEMENT KNOWLEDGE QUESTIONS