Project Management: Development of ERP system

Running head: PROJECT MANAGEMENT
Project: Development of ERP system
Name of the Student
Name of the University
Author’s Note

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Table of Contents
Assessment part 1: Knowledge Questions.......................................................................................2
1.1 Difference between project plans and operational plans...............................................2
1.2 Different phases of PMOK that are outlined.................................................................2
1.3 Policies, procedures and guidelines that are used by the organization.........................2
1.4 Questions that are asked to the sponsor for clarifying objectives.................................3
1.5 Reason behind consulting stakeholders such as the customer, project sponsor and
project team.............................................................................................................................4
1.6 Steps of ensuring that colleagues and team members are involved in the project........4
1.7 Gaining approval from the customer and project sponsor to commence project..........4
Assessment part 2: Project tasks......................................................................................................5
Task 1: Project plan.....................................................................................................................5
a.) Project charter.....................................................................................................................5
b) Project team structure..........................................................................................................9
c) Schedule.............................................................................................................................10
d) Budget...............................................................................................................................11
e) Communication plan..........................................................................................................12
f) Risk management plan.......................................................................................................13
Task 2: Monitoring and managing your project........................................................................16
a) Monitor project performance.............................................................................................16
b) Report project progress.....................................................................................................16
c) Potential or actual risks......................................................................................................17
d) Making changes and adjustment to resources...................................................................17
e) Project records...................................................................................................................18
f) Close out............................................................................................................................19
Task 3: Finalize and review project...........................................................................................19
a) Finalize the project............................................................................................................19
b) Outcomes compared with actual project...........................................................................20
c) Evaluation of the project success.......................................................................................20
d) Strategies to ensure for transitioning new project.............................................................21
Bibliography..................................................................................................................................22

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Assessment part 1: Knowledge Questions
1.1 Difference between project plans and operational plans
A project plan is mainly defined as one of the essential document that is used in order to
keep the entire project on track. Within the entire project plan, It is quite necessary to determine
the goals, scope, deliverables as well as deadlines of the project (Kerzner and Kerzner 2017). On
the other hand, operational plan is mainly defined as one of the procedure that helps in planning
the strategic goals and objectives. It further helps in giving proper clear picture of how a team,
section as well as department helps in contributing to the achievement as per the goals of the
organization.
1.2 Different phases of PMOK that are outlined
The five phases of the project that are generally outlined in PMBOK are mainly listed below:
 Initiation phase
 Planning phase
 Execution phase
 Monitoring and controlling phase
 Closing
1.3 Policies, procedures and guidelines that are used by the organization
The policies, procedures as well as guidelines that are used by the organization within the
project are generally listed below:
Workplace safety policies: The organization generally utilizes workplace safety policies in
order to mitigate the damage of the lawsuits but generally helps in providing proper guidance to
the employees which general act as proper preventive measures.

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Disciplinary policies: This policy is generally utilized in order to protect the company
against the unfair dismissal or the various types of damage that is generally inflicted on the
business
Work hours and turnaround time: This policy is utilized by the organization within the
project in order to properly fostering a better culture within the company for developing better
relations with the client (Hornstein 2015).
Utilization of strategic direction: The procedures are applied by the organization within the
project for making sure that the daily activities of the project are inline and are appropriate for
the strategic goals of the organization. It is found that that it does not helps in improving the
practices of the project but also helps in creating proper culture within the company.
Utilization of processes for aligning with the resources of the company: It is found that
proper processes are generally utilized within the project in order to align the resources of the
project properly with the project resources for completing the project on time (Svejvig and
Andersen 2015).
1.4 Questions that are asked to the sponsor for clarifying objectives
The questions that are asked to the project sponsor as well as project customers for clarifying
the objectives and scope of the project are generally listed below:
 What are the requirements that are needed to be achieved for meeting project objectives?
 How much time and money is generally required for completing the project work?
 What are the resources that are required for finishing the project?

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1.5 Reason behind consulting stakeholders such as the customer, project sponsor and
project team
Yes, in the project planning phase, one needs to consult with the project stakeholders
including the customers, project sponsor as well as the project team members in order to get
proper information about the entire procedure of gathering data as well as information of the
project. Consultation with the stakeholders is generally required for properly planning as well as
designing the project in order to achieve the goals and project objectives effectively (Kaiser,
M.G., El Arbi and Ahlemann 2015).
1.6 Steps of ensuring that colleagues and team members who are associated with the
project
The steps that helps in reflecting that the stakeholders who are involved with the project are
clear about their responsibilities and roles of the project are generally listed below:
 The project stakeholders perform their roles and responsibilities effectively within the
project for completing the project work
 The stakeholders can be able to properly execute the project activities as per the initial
plan of the project (De Carvalho et al. 2015).
 The work that is performed by the project stakeholders helps in reflecting that that project
goals can be achieved successfully.
1.7 Gaining approval from the customer and project sponsor to commence project
The steps that are required to be performed by the project sponsor as well as the customers of
the project for successfully commencing the work of the project:

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Determining as well as analyzing the needs as well as requirements of the customers
 Identifying the key influencers and their needs and requirements
 Analyzing the business requirements and alternatives
 Developing proper business case as well as proper investment story
 Developing proper objectives and aim of the project
Assessment part 2: Project tasks
Task 1: Project plan
a.) Project charter
Project Name: Development of ERP System for Blach construction company
Prepared by: Project manager (Name: Please fill)
Date: 05-03-2019
Initiation The name of the project is development of ERP system in Blach
Construction company which is mainly developed by the project
manager within the assumed budget and time.
Synopsis The project mainly reflects on the Blach construction company that is
one of the commercial builder who generally helps in providing
reimbursement for approved certifications and coursework. It is
found that the organization manages its operations with the help of
paper based system and due to which the organization faces number
of problems as well as issues including misinterpretation, human