Project Management for Smart Irrigation System using IoT

This document provides a detailed project management plan for developing a smart irrigation system using IoT. It includes a clear outline of the project, project requirements, project team members, project scope, work breakdown structure, estimated timeline, resources needed, Gantt chart and network diagram, estimated cost, quality plan, stakeholder analysis, communication plan, risk management plan, and ethical issues analysis.

Running head: PROJECT MANAGEMENT
Project: Smart irrigation system using IoT project
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Clear outline of the project......................................................................................................................3
2. Project requirements...............................................................................................................................3
3. Project team members............................................................................................................................4
4. Project scope...........................................................................................................................................6
5. Work breakdown structure.....................................................................................................................6
6. Estimated timeline...................................................................................................................................7
7. Resources needed...................................................................................................................................8
8. Gantt chart and network diagram...........................................................................................................9
9. Estimated cost.......................................................................................................................................10
10. Quality plan.........................................................................................................................................11
11. Stakeholder analysis............................................................................................................................11
12. Communication plan...........................................................................................................................12
13. Risk management plan........................................................................................................................13
14. Ethical issues analysis..........................................................................................................................14
15. Project deployment.............................................................................................................................14
16. Project crashing...................................................................................................................................15
17. Project sign off.....................................................................................................................................16
18. Project review......................................................................................................................................16
Bibliography...............................................................................................................................................17

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1. Clear outline of the project
Title: The title of the project is to develop proper smart irrigation system using IOT
Start date: The start date of the project is 30-05-2019
End date: 29-04-20
Goals: The main goal of the project is to develop a smart irrigation system using IoT in order to provide
the facility of automating the entire procedure of irrigation by successfully analyzing the moisture of the
soil as well as the entire climatic condition.
Objectives: The main objectives include:
 To develop a smart irrigation system using IoT
 To automate the entire procedure of irrigation
 To optimize the resources for avoiding wastage of resources
2. Project requirements
Functional requirements Business rules: The smart irrigation based that is
based on IoT will generally be helpful in meeting
the business needs by successfully optimizing
the various types of resources in order to avoid
wastage of resources.
System interfaces: The system must have proper
interface which must be connected with the
various hardware components.
Non-functional requirements Reliability: The developed system needs to be
reliable so that all the business needs as well as
requirements of the organizations must be met.
Maintainability: The system must have effective
as well as maintainability so that the
maintenance of system does not need more
money or it should not be much expensive.

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3. Project team members
Stakeholders Internal/ External Skills and responsibilities
Project manager Internal The project manager who is
engaged with the IT project
must be skilled in managing the
entire technology-based
projects, their time as well as
scope.
Sponsor External The sponsors maintain as well
as undertakes the work of
creating a market plan for
successfully meeting the
requirements of the project.
Project planner Internal They maintain schedule and are
skilled in updating the status of
the project on a weekly basis. In
addition to this, they also
maintain proper contact with
the various staffs for monitoring
the progress.
Financial manager Internal They are skilled in interpreting,
collecting as well as reviewing
different types of financial
information and assists in
making proper prediction based
on the financial trends.
HR manager Internal They have proper knowledge as
well as skills in context to
organizational planning,
recruitment, employee relations
as well as safety.
IT manager Internal The IT manager generally

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assists in accomplishing the
entire information technology
within the staffs by successfully
communicating the various
expectations and undertakes
work related with the IOT based
smart irrigation system
Supervisor External They generally set goals in order
to properly perform as per the
project deadlines in different
way for complying the plans as
well as vision of the company.
Designer Internal They undertakes the entire
work of designing the circuit
that is mainly required for the
development of IoT based smart
irrigation system.
Coder Internal The coder generally creates
code as per the flowcharts as
well as algorithm for running
the system successfully.
Technical engineer Internal The technical designer generally
manages the technical
specification that is associated
with the packages in order to
evaluate the steps that are
required for the development of
irrigation system.
Electrical engineer Internal They generally connect circuits
as well as does connection with
the different types of hardware
devices for running the system.

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4. Project scope
The project scope includes:
 Development of effective resource plan for the entire project
 Designing the prototype for the system
 Developing the IoT based smart irrigation system
 Utilization of electrically operated switch with the help of relay module
 Utilization of Arduino with the help of the Bluetooth module
5. Work breakdown structure
Figure 1: WBS
(Source: Created by Author)
6. Estimated timeline
The table that is provided below showcases that the implementation of smart irrigation system
will be done within 12 months of time.

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WBS Task Name Duration Start Finish

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0 Implementation of Smart Irrigation
System using IoT 12 mons Thu 30-05-19 Wed 29-04-20
1 Initiation phase 1.35 mons Thu 30-05-19 Fri 05-07-19
1.1 Proper development of business
case 5 days Thu 30-05-19 Wed 05-06-19
1.2 Feasibility study 6 days Thu 06-06-19 Thu 13-06-19
1.3 Project charter 9 days Fri 14-06-19 Wed 26-06-19
1.4 Proper appointment of team
members 7 days Thu 27-06-19 Fri 05-07-19
1.5 Milestone 1: Initiation phase
completion 0 days Fri 05-07-19 Fri 05-07-19
2 Planning phase 1.9 mons Mon 08-07-19 Wed 28-08-19
2.1 Developing the plan for the project 7 days Mon 08-07-19 Tue 16-07-19
2.2 Developing the resource plan for
the project 8 days Wed 17-07-19 Fri 26-07-19
2.3 Financial plan development 6 days Mon 29-07-19 Mon 05-08-19
2.4 Quality plan development 5 days Tue 06-08-19 Mon 12-08-19
2.5 Proper risk management plan 7 days Tue 13-08-19 Wed 21-08-19
2.6 Communication plan 5 days Thu 22-08-19 Wed 28-08-19
2.7 Milestone 2: Completion of
planning phase 0 days Wed 28-08-19 Wed 28-08-19
3 Execution phase 8 mons Thu 29-08-19 Wed 08-04-20
3.1 Designing the prototype 20 days Thu 29-08-19 Wed 25-09-19
3.2 Getting approval for the prototype 15 days Thu 26-09-19 Wed 16-10-19
3.3 Determining the needed hardware 12 days Thu 17-10-19 Fri 01-11-19
3.4 Determining the required software 14 days Mon 04-11-19 Thu 21-11-19
3.5 Using Arduino as well as
Bluetooth module 22 days Fri 22-11-19 Mon 23-12-19
3.6 Utilizing sensors 9 days Tue 24-12-19 Fri 03-01-20
3.7 Use of electrically operated switch 23 days Mon 06-01-20 Wed 05-02-20

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with the relay module
3.8 Coding 25 days Thu 06-02-20 Wed 11-03-20
3.9 Connection with the smart
irrigation system 20 days Thu 12-03-20 Wed 08-04-20
3.10 Milestone 3: Completion of
execution phase 0 days Wed 08-04-20 Wed 08-04-20
4 Closure phase 0.75 mons Thu 09-04-20 Wed 29-04-20
4.1 Post project review 6 days Thu 09-04-20 Thu 16-04-20
4.2 Stakeholder sign off 3 days Fri 17-04-20 Tue 21-04-20
4.3 Project documentation 6 days Wed 22-04-20 Wed 29-04-20
7. Resources needed
The screenshot that is provided reflects on the resources and their standard rate for getting
involved within the project work.
Figure 2: Table showcasing the resources
(Source: Created by Author)

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8. Gantt chart and network diagram
Figure 3: Gantt chart
(Source: Created by Author)
Figure 4: Network diagram
(Source: Created by Author)

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9. Estimated cost
The figure that is provided below shows that the implementation of the smart irrigation system
with the help of the IoT will be developed in $160,520.
Figure 5: Budget
(Source: Created by Author)

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10. Quality plan
The quality plan for the implementation of IoT based smart irrigation system should follow
proper quality-based metrics as well as standards in order to effectively managing the project quality.
The plan that is prepared is given below:
Approach Reason Responsible Controlling Monitoring
Facility of training Ineffective
opportunity of
training does not
let the team
members to work
effectively and
they face
complexities
during the system
implementation.
Trainer Opportunity of
training and
workshop should
be given to the
project team for
avoiding quality-
based issues
Monitoring
should be done by
analyzing whether
the team is
effectively
performing or
not.
Maintenance Due to ineffective
maintenance a
number of quality
issues in context
to speed as well
as reliability
generally occurs.
Supervisor Monthly facility
of maintenance
should be
arranged for the
project team for
avoiding the
issues as well as
problems.
It is analyzed that
effectively
maintenance is
monitored by
checking whether
the maintenance
work is done
effectively.
11. Stakeholder analysis
Stakeholders Power Interest
Project manager High High
Sponsor High High
Project planner Low High
Financial manager Low Low
HR manager Low Low
IT manager Low High

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Supervisor Low High
Designer Low High
Coder Low High
Technical engineer High High
Electrical engineer Low High
12. Communication plan
Responsible Message Vehicle Frequency Audience
Project manager The project
manager
discusses how to
manage the
schedule of the
project for timely
completion of the
project.
Email, face to face Monthly Project planner
Project planner The project
planner
elaborates as well
as showcases the
status report of
the project by
arranging a
meeting./.
Email, face to face Weekly Project manager
Technical
engineer
The technical
engineer
communicates for
discussing the
technical
complexity of the
project with the
Email, face to face When needed Team leader

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team leader
13. Risk management plan
Risk Description Impact Probability Strategies
Technical issue Due to ineffective
testing, the
system will not
function properly.
High High Testing should be
done after
implementation
of IoT based
smart irrigation
system.
Lack of budget Inappropriate
budget can
generally cause
financial risks
High High EVM should be
utilized for
keeping track on
the budget.
Lack of skilled
employees
Ineffective or
unskilled team
members faces a
lot of complexities
in proper
completion of the
project.
Medium Medium Skilled members
should be hired in
the project team.
Delay Delay can be a
cause that can
extend the
project
completion date
which can
increase the
project budget.
High Medium Proper as well as
effective schedule
management in
the project is
important.

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14. Ethical issues analysis
After conducting the project, it is reviewed that a number of ethical issues can occur within the
project that includes:
 Improper data security: If proper security is not given to the confidential information as well as
data then the chances of hacking is quite high.
 Pressurizing workers: If the project get delayed and the team members are pressurized to work
extra then it can be considered as an ethical issue.
15. Project deployment
Task Name Duration
Designing the prototype 20 days
Getting approval for the prototype 15 days
Determining the needed hardware 12 days
Determining the required software 14 days
Using Arduino as well as Bluetooth module 22 days
Utilizing sensors 9 days
Use of electrically operated switch with the relay module 23 days
Coding 25 days
Connection with the smart irrigation system 20 days
Milestone 3: Completion of execution phase 0 days

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16. Project crashing
It is found that earlier it is analyzed that the work of the project will get finished in 12 months
(48 weeks) however as the project is crashed by 2 weeks, the entire project time gets reduced by 2
weeks that is generally reflected with the help of the given figure.
Figure 6: Budget and time after crashing
(Source: Created by Author)

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17. Project sign off
The project is signed off by the following team members:
1) Project manager (Signature)
2) Project sponsor (Signature)
3) Project planner (Signature)
18. Project review
After review, it is analyzed that a number of issues can generally occurs that further can create a
number of problems. Thus, for avoiding such risk, the steps that are needed to be used are reflected
below:
 Proper maintenance: Proper maintenance of the system avoids technical risks within the entire
project.
 Utilization of quality standard: Use of effective quality standards are mainly needed for making
sure that the project maintains proper quality.
 Proper security standards should also follow for avoiding security-based issues within the entire
project.

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