Project Management for Music Event: Methodologies, Gantt Chart, Stakeholder Analysis, Risk Analysis, and Quality Expectations

This report discusses project management methodologies, Gantt chart, stakeholder analysis, risk analysis, and quality expectations for a music event. It includes a comparison of agile, waterfall, and prince methodologies, critical path diagram, work breakdown structure, and measures to control the event.

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TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
TASK 1............................................................................................................................................3
Key methodologies and Comparison...........................................................................................3
Benefits........................................................................................................................................4
Methodology best for project.......................................................................................................4
TASK 2............................................................................................................................................4
Gantt chart...................................................................................................................................4
Critical path diagram/ Network diagram.....................................................................................8
Highlighting critical activities.....................................................................................................9
TASK 3............................................................................................................................................9
Stakeholder analysis....................................................................................................................9
TASK 4..........................................................................................................................................12
Work breakdown structure........................................................................................................12
TASK 5..........................................................................................................................................12
TASK 6..........................................................................................................................................12
CONCLUSION..............................................................................................................................12
REFERENCES................................................................................................................................1

INTRODUCTION
Project management is process undertaken by the manager to achieve the project goals
through specifying and delegating task and responsibilities need to be performed by each
individual. In an project, there are various individuals that are interested in the project that is
known as stakeholders. At the same time, certain amount of risk is always associated with the
project that need to be eradicate by the manager for growth and accomplishment of project in
limited time frame. This report depicts crucial information related to key methodologies used to
organise music event, network diagram and work break down structure, stakeholder analysis,
risk analysis and many more.
MAIN BODY
TASK 1
Key methodologies and Comparison
In order to complete any of the project, there are three common project methodology that
could be utilised by the manager such as agile, waterfall and prince methodology to effectively
achieve the goals in limited time and cost (Tereso and et.al., 2019). Each of the methodology can
be explained in detailed as follows:
Agile methodology: It is the project methodology that is mainly suitable for software
development, whenever collaborative efforts of cross functional team and self-organised are
demanded and solution need to be found out. It is methodology that provide better response to
changing business need so that necessary services can be delivered to the customers or end users.
Waterfall methodology: It is methodology that involves sequential development process or step
by step each stage or phases of the project are being accomplished such as analysis, design,
development and testing (San Cristóbal and et.al., 2018). After completion of each stage only,
the next phase will begin and no changes can be made.
Prince 2 methodology: It is process based methodology that is effective for project management
that helps in answering question such as what to do, when to do, the overall cost and timeframe
that will be involved in order to complete the project.

Benefits
AGILE METHODOLOGY WATERFALL
METHODOLOGY
PRINCE 2
METHODOLOGY
 Superior quality
product
 Improved project
predictability.
 Customer satisfaction.
 Increased flexibility.
 Reduced risks
 Uses clear structure
 Determines the end
goal early.
 Transfers information
well
 It is adaptable to each
project requirements
 Helps in effective
communication.
 Contribute in
engagement of
stakeholders.
Methodology best for project
The above methodology is “Agile methodology” is best suitable method or techniques that
are used by project manager to complete the project. As it has numerous benefits such as will
provide in providing superior quality to customers, have increased flexibility and contribute in
project prediction (San Cristóbal and et.al., 2018). Thus, agile methodology that contribute in
maintaining the record of each and every activity, helps in reducing overall risk so that the end
goals of project can be achieved in limited time frame and cost.
TASK 2
Gantt chart
Gantt chart is project management tool used by the manager in planning and scheduling
key activities so that the desired goals can be achieved as early as possible.

Critical path diagram/ Network diagram
It is graphical representation of the project that connect serios of arrows and boxes that
helps in representing the interrelationship between the activities. Along with it, the timeframe
and sequence the activity will be completed by the project manager through making best use of
available resources and time for better outcome (Barbosa and et.al., 2021).

Highlighting critical activities
Budget approval +hire publicity directors+ hire place for Auditions + train production crew
+ cast rehearsal + dress rehearsal + performance
All these are critical activities that must be performed in order to complete the project in desired
manner.
Critical path= 1+2+4+5+9+10+21+22
= 1 days+ 14 days+7 days +7 days+2 days+84 days+1 day+ 10 days
=126 days will be the shortest duration that will be required in order to complete the project
successfully.

TASK 3
Stakeholder analysis
Stakeholder Internal /
External
Amount of
Power/Interest
The stakeholder
has
How would the
stakeholder
affect the
project or be
affected by the
project
Communic
ation
Strategy
Project
manager
Internal
stakeholder
High power and
high interest in
the project is
stakeholders.
The project
manager is
responsible for
organising the
whole event so it
is need to be
consulted related
to task should be
performed
pertaining to the
project (Barbosa,
and et.al., 2021).
Email and
face to face
meeting.
Team member Internal
stakeholder
Low power but
high interest in
the project.
They are
individuals that
are making
efforts to
complete project
on limited time
frame and cost so
they are also
being affected.
Email and
face to face
meeting.
Government External
stakeholders
High power and
low interest
If event lead any
harm to public
Email.

then it will
directly impact
the government
as it is
responsible for
maintaining
peace and
harmony in
society.
Audience External
stakeholders
High interest but
low power to
take decision.
They are people
that will come to
enjoy event so
they will be
affected.
Social
media
platform
will be used
to
communica
te with
audience
Suppliers External
stakeholders
Low interest as
well as low
power in the
project
(Barbosa and
et.al., 2021).
They offer
products and
services so
affected by
project success
as on the basis of
will only get
payment.
Email and
phone
Investors Internal
stakeholder
High power and
high interest in
the project
completion.
They have made
investment to
start the project.
Email and
through
meeting.

POWER
High
KEEP THEM SATISFIED
Government
MANAGED CLOSELY
Project manager
Investors
Low
MONITOR
Suppliers
KEEP INFORMED
Audience
Team member
Low High
INTEREST
TASK 4
Work breakdown structure
Work breakdown structure break down complex task into smaller task or hierarchical
outline that task or key activities that need to be completed related to the project. It breakdown
activities into manageable deliverable so that each individuals knows about their respective roles
and responsibilities pertaining to the project. Therefore, the work breakdown structure of music
event is as follows:

TASK 5
Risk analysis plays strong role for strengthening working engagement towards effective
rise on larger scale management of operations significantly. The risks involved, within projects
needs to be identified specifically an also to further vitally take effective strategies for
monitoring working expertise. Mitigations are strategies, which needs to be formed as per scaled
up targets diversely on working operative paradigms dynamically for extensive competitive rise
on performance.
Types of risks Likelihood of the risk Severity of risk Mitigation strategy
Resource failure risk 5 out of 10 Medium Accepting risk
Human management
risk
3 out of 10 Low Mitigation risk
Finance and budget 6 out of 10 High Monitoring risks
MUSIC
CONCER
T
Site Venue Speaker and
musicians
Selection
Environm
ent
Clearing and
cleansing
Decide
venue
Book
venue
Decide
topics
Arrange
speakers
Arrange
experienc
ed
musicians Brief
speakers and
musicians
Arrange
catering
Finance
Sponsorsh
ip
Grants
Tickets
Audit
reports

risk
Market risk 6 out of 10 High Mitigation risks
Operational risk 5 out of 10 Medium Accepting risk
Security of operations
risk
3 out of 10 Low Mitigation risk
Compliance risk 3 out of 10 Low Monitoring risk
Security risk 5 out of 10 Medium Transferring risk
Development of risks strategies specifically
The quality parameters and resources, viable timely usage of products and services
evolving towards extensive business working rise advances scope for extensive rise on success
paradigms. The maintenance of quality specifically, enhances working delivery for keeping
resources aligned to control success horizons. Monitoring of risks further also has been found as
one of the main parameter, which enhances success horizons significantly on extensive working
grounds diversely.
TASK 6
Quality expectations: The quality expectations, form specific aspect, where music event will be
delivered with degree of differentiation with specific each aspect of music and there is specific
focus on differentiation. Execution of project further plays keen role, where quality expectations
advances scope for determining larger scope for successful completion of music event.
Acceptance criteria: The quality of resources which are accepted within limits of project, are
based on timely completion of working operations significantly for timely submission of all
tasks. By following on acceptance criteria, specific focus on extensive parameters plays keen
role for developing larger vision oriented goals for strengthened productive rise diversely (Lock,
2021).
Quality specification: The quality parameters and resources, viable timely usage of products and
services evolving towards extensive business working rise advances scope for extensive rise on
success paradigms. The maintenance of quality specifically, enhances working delivery for
keeping resources aligned to control success horizons.

Measures that would put in place to control event: Measures such as extensive usage of cost
effective resources such as larger scale vital business benchmarks, and to further extensively
advance up expertise variedly. There are also measures such as usage of extensive competent
vision, and ideal usage of advanced mechanism which further builds working domains
successfully (Soybir and Schmidt, 2021).
CONCLUSION
The following report has concluded project management aspects competitively, for
forming stronger working quality rise successfully and to develop productive functional growth
for extensive business grounds. Music event will be also further conducted by bringing best
project management techniques aligned, evolve on new working technical expertise and enhance
optimum vision.

REFERENCES
Books and journals
Barbosa, A.P.F.P.L and et.al., 2021. Configurations of project management practices to enhance
the performance of open innovation R&D projects. International Journal of Project
Management, 39(2). pp.128-138.
Bredillet, C., Tywoniak, S. and Tootoonchy, M., 2018. Why and how do project management
offices change? A structural analysis approach. International Journal of Project
Management, 36(5). pp.744-761.
San Cristóbal, J. R and et.al., 2018. Complexity and project management: A general
overview. Complexity , 2018.
Sanchez, O .P. and Terlizzi, M .A., 2017. Cost and time project management success factors for
information systems development projects. International Journal of Project
Management, 35(8). pp.1608-1626.
Tereso, A and et.al., 2019. Project management practices in private organizations. Project
Management Journal, 50(1). pp.6-22.
Lock, D., 2021. Project management.
Soybir, S. and Schmidt, C., 2021. Project Management and RPA. In The Digital Journey of
Banking and Insurance, Volume I (pp. 289-305). Palgrave Macmillan, Cham.
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