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Key elements involved in project termina preparation

   

Added on  2020-06-05

21 Pages5194 Words483 Views
Leadership ManagementProfessional DevelopmentWeb Development
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Project Management
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TABLE OF CONTENTSINTRODUCTION...........................................................................................................................1SECTION-1 Project management principles...................................................................................1Project management...............................................................................................................1Project management system...................................................................................................2SECTION 2- PROJECT PLANNING.............................................................................................3Project scope...........................................................................................................................3Success and failure criteria for the project.............................................................................3Preparing project plan.............................................................................................................6Gantt Chart.............................................................................................................................7Applying projects conducting and project cost control..........................................................9The methods used to measure the performance...................................................................10The project change control procedures.................................................................................10The key elements involved in project termination...............................................................11SECTION-3 Project human resource.............................................................................................12The roles and responsibilities of participants in this project................................................12Control and coordinate the project.......................................................................................13Leadership requirements under the project..........................................................................13Section-4 Project evaluation..........................................................................................................14Evaluation of project............................................................................................................14CONCLUSION..............................................................................................................................14REFERENCES..............................................................................................................................15
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INTRODUCTIONProject management is the term that has been used in order to commence, plan, execute,control and close the work (Nicholas and Steyn, 2017). This work is being done by a group ofpeople to achieve the particular goals of the company at a particular time period. The criteria ofsuccess are also met at a specific time. To produce a product that is unique, different a project istemporary endeavour. Within the given constraint, the primary challenge of project managementis to achieve all the goals of project. The scope, time, quantity and budget are the primaryconstraints. The optimisation and allocation of input and applying them is the secondarychallenge that is being faced in order to achieve pre-defined objectives.Scott Co Ltd. is one of the leading importers and distributors of fast moving consumergoods, health care products and pharmaceutical products in Mauritius (Scott Co. Ltd, 2017). Byproviding high-quality goods and services, this company focuses on improving the lives ofpeople. This report will represent the new computer software that will be implemented by thiscompany in assumed budgets and time period. All the details about managing this new softwarewill be given in this report. Furthermore, the roles of each department in the implementation ofthe new computer software will also be discussed.SECTION-1 Project management principlesProject management Background – Since the early civilization, project management is being practiced. In this project,basically a new computer software that is accounting software for the company Scott Co Ltd.will be implemented (Rakos and et.al., 2015). The name of that accounting software will be freshbooks. In the organization in the billing department this software will be implemented throughthis the billing system in this company will be made easier and efficient. A lot of time of thecompany will be saved if this accounting software will be implemented in the company. Thetasks such as organizing expenses, tracking time and following up the clients etc. will beautomated and a much of the workload of the employees of staff will be reduced with use of thisfresh books accounting software. The client or customers will also be offered online paymentsolutions.Aims – To implement a new accounting software that is fresh tools in Scott Co LTD.Objective To introduce a new computer software that is accounting software fresh books 1
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To give the customers or clients with better payment optionsTo generate more satisfaction among customersTo reduce the burden of employees regarding billing systemTo implement this project within a time period of 123 daysTo keep the budget for the fresh book software to be around 10000 MURThe major objective of this project is to develop a successful project. In order to make aproject successful, the project manager plays an indispensable role in it. To guide and monitorthe overall project is the responsibility and accountability of project managers. All the aspects ofthe project that is planning, controlling as well as monitoring has been seen by them. There aresome of the principles of project management (Riol and Thuillier, 2015). They are as follows-:The cultural environment – A helpful cultural environment need to be given by an informedmanagement that will help the project team to produce its best work. The project managementprocess is being understood by an informed management. A project is clearly backed bymanagement in a supportive environment and the best work is being produced by team memberswithout an uncertain hindrance.The process principles- For the conduct of the project commitment effective and efficientpolicies and procedures must be in place. At a minimum, clear roles and responsibilities suchpolicies and procedures must occur (Walker, 2015.).The different phases are being there in the project as per the time that is been set for theproject. Support for this project that is introduction of new computer software the time estimatedis 123 days so during this period the planning, organizing, controlling, executing, monitoring,closing etc. all these phases will take place.Project management system Both the humans and materials resources are need to be integrated to make a projectsuccessful one. In order to execute the project successfully a project management informationsystem is the coherent organization of the information that is needed for an organization. Withthis the methods or software application are being provided in order to gather and useinformation of project (Mir and Pinnington, 2014). The project management goals are beingplan, execute and closed through these electronic systems. In order to do this project both humanand resources will be needed.SECTION 2- PROJECT PLANNING 2
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Project scope By introducing a new computer software in this company that is Scott Co LTD. Thecustomers will be given more satisfaction in the billing system and it will not be take much timeand also the online facility will be given to them through this. The workload of employee or staffwill also be reduced as much of the work will be handled by this accounting software. And frothe company it is also affordable and not so costly also. In a secure and easy manner, thecompany will able to deal with their finances (Lientz, 2012). A wide range of features will begiven by this from cloud-based invoicing to an online payment gateway. This project will makeuser that communication is effective in the team members so that this project will be completedas per the given time period and budget. The high-quality is needed during the implementation oftheir project and the team should work in a group to achieve the desired results. The scope of theproject is wide enough because it involves a wide range of factors that will probably help inincreasing the success rate of the whole project. So, the scope of Scott Co Ltd. Is that theinvolvement of an efficient software so that the overall workload can get reduced, thus helpingthe company in achieving a better rate of productivity. Success and failure criteria for the project In order to further the aims of a business or organization a project is invariablyundertaken. With a range of stakeholder, the team need to be interact at various task who havetheir concerns and agendas. The unrealistic expectations, requirements that are not definedclearly and accurately, lack of leadership, poor communication, not proper managements ofresources are the some of the factors that contributes towards project failures.A well - defined and well understood set of requirements, proper time scheduling,effective channels of communication and accurate reporting procedures are some characteristicsof a successful project. The success and failure rate of the project depends on a variety of factors.Some well-known examples of these factors include the level of cooperation from the employeesafter involving the software, financial status etc. So, on the basis of these factors, the overallsuccess and failure rate may depend upon.As per this project, it will be successful if it has been completed in the time period of 123days and in the estimated budget that is 10000 MUR but if it is not being done in this time-period, then it will not be successful one (Kubba, 2010).3
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Product breakdown structure – It is a tool that is being used in order to evaluate documents andcommunicate the requirements of a project and forms of the product planning technique. Thephysical components of a particular product or system is being detailed by a product breakdownstructure. With the final product it begins with and is followed by the sub- categorizes elementsof the products.4
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